May 18, 2009

TOWN OF KEENESBURG

BOARD OF TRUSTEES MEETING AGENDA

MONDAY, MAY 18, 2009

7:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

The Board of Trustees of the Town of Keenesburg met in regular session on Monday, May 18, 2009 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustees Cindy Baumgartner, Steve Brandt, Wendi Tyler, Tony Dreher, and Richard Traxler, and Mayor Danny Kipp.

Board members absent: Trustee Leroy Blackston (family conflict).

Others Present: Town Attorney, Kathleen Harrington, and Town Clerk, Debbie Chumley

Mayor’s Address: Mayor Kipp summarized the items on the agenda

Public Comments: None.

Consent Agenda a. Approval of minutes 04/20/09

Approval of minutes 04/27/09

b. Approval of Bills/Financials

Motion was made by Trustee Tyler, seconded by Trustee Dreher to approve the items on the consent agenda; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Dreher, and Traxler voting yes.

Old Business

c. Consideration of Public Zone District ORDINANCE 2009-05—Set Public Hearing:

The consensus of the board was to reword the buffering requirement so as not to require a six foot fence, berm, and landscaping but rather some combination thereof. The board directed staff to reword this section and to insert minimum lot requirements, setbacks, etc to reflect the requirements of the commercial highway zoning district. No public hearing was set, this ordinance will be presented at the next scheduled meeting with the changes as the board directed.

d. Consideration of Minor Subdivision ORDINANCE 2009-06—Set Public Hearing/Fee Deposit Schedule:

The board directed staff to publish notice for public hearings for ORDINANCE 2009-06 for June 11, and June 15, 2009 for the Planning Commission, and the Board of Trustees respectively.

e. Consideration of Web Site Development for Town of Keenesburg:

The consensus of the board was to look at budgeting for this item in either 2010 or 2011 depending upon revenue, and that sakercom with no set up fee would be a better fit.

f. Consideration of Water Lease Agreement:

There were questions regarding how the amount of water would be measured, Mayor Kipp explained that it would be calculated by the size of the pump and the amount of time that it runs, and a lock will be installed so that the town has control of the amount of water used. Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the water lease agreement, motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Dreher, and Traxler voting yes.

New Business

g. Relay for Life Movie in the Park Request:

Heather Clemenson was present to request the showing of either a pg or g rated movie starting at 10 p.m. in the center of the park bordered by campsites to act as a buffer to the residential homes around the park. An inflatable screen will be brought in as was the case last year; no complaints were received by the town hall regarding the movie last year. Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to allow the showing of the movie during the relay for life event on Saturday, June 6, 2009; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Dreher, and Traxler voting yes.

h. Consideration of Ballot Questions:

There was much discussion regarding the possibility of raising the mill levy to alleviate the revenue shortfall anticipated for 2010. Attorney, Kathleen Harrington advised that she would get more information regarding the effective date of such a ballot question. The consensus of the board was to wait to set up a special meeting for the citizen’s comments until such time as the board had all of the information.

i. Consideration of Municipal Clerks Institute:

Concerns were raised regarding whether both staff members should attend at the same time or one at a time to save money. Mayor Kipp commented that this was in the budget. Motion was made by Trustee Dreher, seconded by Trustee Tyler to send both office staff members to the Municipal Clerks Institute; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Dreher, and Traxler voting yes.

j. Consideration of Underground Credits for the Electrical Upgrade for pump at Lake and authorization to sign agreement:

Motion was made by Trustee Baumgartner, seconded by Trustee Brandt to approve the use of underground credits in the amount of $10205.00 to install new three phase service for a new irrigation water pump at the Sloan Lake property; Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Dreher, and Traxler voting yes.

k. Consideration of Scope of Services Agreement (JB Wright & Assoc. WWTP upgrade engineering):

Jim Wright addressed the board regarding the process to get approval from North Front Range, and the Department of Health for the expansion of the lagoon system. The State of Colorado took five months to respond to the town’s request, which has put this behind schedule; however construction should still be able to be completed by September 2010. Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to approve amendment No. 6 to the scope of services for JB Wright & Associates; motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Dreher, and Traxler voting yes.

l. Set Workshop for Personnel Policy Review:

Workshop was set for Tuesday, June 9, 2009 at 6:00 p.m.

Board Member Information:

m. 1) Well Flow Data April 2009

2) School & Town Board Meeting Notes

3) State of Colorado Response Letter WWTP

4) 90^th Anniversary events Incorporation Date 7-18-1909

Staff Reports

Legal: None.

Engineering: Jim Wright updated the board regarding the progress on the IGA with the school district for the water line, stating that the school has retained an engineer and they are working on the exhibits that must be attached to the IGA prior to board approval.

Public Works: Mayor Kipp advised that well five has been repaired and is now operational. There has been a great deal of trouble lately with the aerators at the lagoons. The town has taken a motor in for a rebuild. The upgrade should alleviate this problem as the new system will operate much more efficiently.

Board Member Comments: Trustee Baumgartner advised that she had attended the Weld County Mitigation planning meeting, and felt that it was good information however it does not look like anything that the town needs to do at this point.

Committee Reports

Finance: Mayor Kipp commented that this system was working well having the committee review invoices, and bills.

Water/Waste Water: No meeting will be held next month; Jim will keep the board updated as he completes each chapter for the wastewater lagoon upgrade report.

Parks: The old restrooms will not be open this season, due to the high volume of vandalism. The new restrooms will be locked every night at 8 p.m.

Streets: There will be a scheduled meeting sometime in June to make a determination of what street repairs will be possible with the amount of money that is budgeted.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Dreher, and Traxler voting yes. Meeting adjourned at 8:49 p.m.

ATTEST:

Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY AGENDA

MONDAY, MAY 18, 2009

IMMEDIATELY FOLLOWING BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, May 18, 2009 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 8:50 p.m.

Roll Call: Board members present: Trustees Cindy Baumgartner, Steve Brandt, Wendi Tyler, Tony Dreher, and Richard Traxler, and Mayor Danny Kipp.

Board members absent: Trustee Leroy Blackston (family conflict).

Others Present: Town Attorney, Kathleen Harrington and Town Clerk, Debbie Chumley

n. Consideration of Liquor License Renewal—Keene Market:

Motion was made by Mayor Kipp, seconded by Trustee Tyler to approve the liquor license renewal for Keene Market; motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Dreher, and Traxler voting yes.

ATTEST:

Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk