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TOWN OF KEENESBURG BOARD OF TRUSTEES MEETING AGENDA MONDAY, MAY 16, 2011 WWT Plant Tour 6:00 p.m. 350 E. Morgan Ave. 7:00 p.m. KEENESBURG TOWN MEETING HALL 140 S.MAIN STREET, KEENESBURG, CO 80643
6:00 p.m. Tour of Waste Water Treatment Plant meeting at the lagoons 350 E. Morgan Ave., Keenesburg, CO 80643 regular board meeting following tour at 7:00 p.m. at Town Hall
The Board of Trustees of the Town of Keenesburg met in regular session on Monday, May 16, 2011 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.
Pledge of Allegiance
Roll Call: Board members present: Trustees Cindy Baumgartner, Steve Brandt, Leroy Blackston, Sandra Beach, and Wendi Tyler, and Mayor Danny Kipp. Board members absent: Richard Traxler. Others Present: Debra Chumley, Town Clerk
Public Comments: None
Consent Agenda: Mayor Kipp asked that item C be removed from the consent agenda, and moved to old business. a. Approval of minutes 04/18/11 b. Approval of Bills/Financials: Motion was made by Trustee Tyler, seconded by Trustee Blackston to approve the items on the consent agenda; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Blackston, Beach and Tyler voting yes.
Old Business: c. Approval of ORDINANCE 2011-03 Repealing Contractor License Requirement: Motion was made by Trustee Baumgartner, seconded by Trustee Blackston to adopt ORDINANCE 2011-03; a roll call vote was taken; motion carried 4-2, Trustees Baumgartner, Brandt, Blackston, and Beach voting yes; Mayor Kipp and Trustee Tyler voting no.
New Business: d. Public Property Use Permit—Relay for Life June 25-26: The Relay for Life Committee requested the use of Schey Park, and an extension of time to have a sound system in operation until 1:00 a.m. Motion was made by Trustee Brandt, seconded by Trustee Tyler to approve the items on the consent agenda; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Blackston, Beach and Tyler voting yes.
e. RESOLUTION 2011-06 Adopting IGA for Access Control Planning for WCR 49: Commissioner Barbara Kirkmeyer, and Elizabeth Relford, Weld County Public Works addressed the board in regard to the need for an access control plan for WCR 49, and asked that the board consider entering into an IGA with Weld County, Hudson, and Kersey to accomplish this task. Working on this project now will enable us to get ahead of any development to maintain the integrity of this important corridor. Once a plan is developed it will be brought back to the elected officials for input, and ultimately approval. A committee will be formed and should start meeting as soon as a couple of months. Motion was made by Trustee Tyler, seconded by Trustee Brandt to adopt RESOLUTION 2011-06 approving the adoption of an IGA for access control planning of WCR 49; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Blackston, Beach and Tyler voting yes.
f. Consideration of replacement of cutter cartridge for muncher at WWTP: The board discussed the replacement of the cutter cartridge for the muncher at the WWTP, the teeth are badly worn, and it is not operating efficiently and must be cleaned out on a daily basis. The repair estimate is $7540.00; we are currently over budget for repairs in the wastewater fund. We made a chemical purchase that was approximately $9000 and this put us over budget. Mayor Kipp would like to wait on the repair expenditure, but would like to be prepared in the event that it stops working all together. Motion was made by Trustee Brandt, seconded by Trustee Beach to approve this expenditure at the discretion of the Mayor; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Blackston, Beach and Tyler voting yes.
g. Consideration of Street Sweeper Repair: The street sweeper’s chain driven transmission is in need of repair, and the brakes are out as well. The streets are getting pretty bad and need to be cleaned. The repair estimate is a total of $10795.07. Motion was made by Trustee Tyler, seconded by Trustee Beach to approve the expenditure for the repair estimate on the street sweeper; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Blackston, Beach and Tyler voting yes.
h. Consideration of Contract Planner: Mayor Kipp advised the board of a meeting that took place this past week between himself, the town clerk, and Joe Racine, Hudson Town Manager, regarding a possible IGA to set growth boundaries. It is time to get some expert help with planning, and look into updating the town’s comprehensive plan before entering into an IGA with Hudson, the planning commission agreed. The Planning Commission felt that when it is feasible that a planner should be hired. Carrie McCool, a contract planner, met with Mayor Kipp and the Town Clerk she has 17 years of experience her standard contract was in the board packet that outlines the services that she has to offer. The consensus of the board was to direct staff to put together an RFP for planning and comp plans for the list of recommended planners that was received from DOLA.
i. Development Incentives: This list of incentives from Commerce City was provided by a new realtor that has the listing for Lost Creek Commons. They are looking at the oil and gas industries to get something going on this property, and felt that some type of incentive would be helpful. The board discussed this possibility, and set a workshop meeting to discuss this for June 20, 2011 at 6:00 p.m., and will request that Kathleen Kelly, town attorney, attend this meeting.
j. Discussion regarding possible contract bulk water rates: Mayor Kipp has contacted some water hauling companies for the possible sale of bulk water for use at the multiple wells that are being drilled in the area. He discussed the amount of water that the town has adjudicated versus the amount that the town actually uses, by his calculations there is 87 million gallons adjudicated at the Lost Creek Well alone, and the town uses only 14 million of that water at this time. The Mayor requested permission from the board to enter into negotiations to sell bulk water. The board directed staff to prepare a resolution allowing the negotiation of the bulk water rate for the next meeting.
k. Consideration of allocation of funds for Town sponsored July 3 Celebration: Sandra Beach requested $300 to purchase promotional items for the old fashioned carnival that is being planned as part of the July 3 festivities to come from the community support fund. The Town Clerk advised that there is $1930 available from the budgeted amount. Motion was made by Mayor Kipp, seconded by Trustee Tyler to approve $300.00 for the purchase of promotional items for the July 3 celebration; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Blackston, Beach and Tyler voting yes.
Board Member Information and discussion:
l. 1) April 2011 Well Flow Data 2) EOP/CAG update—Hudson Emergency Exercise May 31: All available board members are requested to attend this exercise. Trustee Baumgartner, and Beach as well as the entire town staff plan to attend. 3) Violation Report 4) Heart & Soul Planning Grant: The Town Clerk mad the board aware of the grant, and asked for their support in pursuing these funds. The consensus of the board was to move forward and pursue these funds.
Staff Reports:
Legal: none. Engineering: none. Public Works: none
Committee Reports:
Finance: Finance meeting was held on Monday, May 9, 2011 Water/Waste Water: The wastewater treatment plant is now complete. Parks: Tony is spending all of his time working on the park Streets: all hydrants and the majority of the curbs have been painted.
Board Member Comments
Adjournment: Motion was made by Mayor Kipp, seconded by Trustee Brandt to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Beach, and Tyler voting yes. Meeting adjourned at 8:45 p.m.
ATTEST:
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk
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