August 15, 2011

TOWN OF KEENESBURG

BOARD OF TRUSTEES MEETING AGENDA

MONDAY, AUGUST 15, 2011

7:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

The Board of Trustees of the Town of Keenesburg met in a regular session on Monday, August 15, 2011 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustees Steve Brandt, Richard Traxler, Leroy Blackston, and Mayor Danny Kipp.

Board members absent: Trustees Cindy Baumgartner (arrived late), Wendi Tyler, and Sandra Beach.

Others Present: Debra Chumley, Town Clerk, Kathleen Kelly, Town Attorney

Public Comments: None.

Consent Agenda:

a. Approval of minutes 07/19/2011

b. Approval of Bills:

Motion was made by Trustee Brandt, seconded by Trustee Blackston to approve the consent agenda items; motion carried 4-0, Mayor Kipp, Trustees Brandt, Traxler, and Blackston voting yes.

Old Business: c. RESOLUTION 2011-08 Development Incentives:

Motion was made by Trustee Brandt, seconded by Trustee Traxler to adopt RESOLUTION 2011-08; motion carried 4-0, Mayor Kipp, Trustees Brandt, Traxler, and Blackston voting yes.

New Business:

h. Contract Planner—Todd Hodges Design, LLC:

Mayor Kipp moved agenda item h to the beginning of new business to allow Mr. Hodges the time to address the board. Todd Hodges, 1269 N Cleveland, Loveland, CO 80536. Todd expressed that he was looking forward to working with the town, and gave a brief talk about his background and qualifications. He noted that he had received his contract with the recommended changes by the town’s attorney, and that he would also have his attorney look over the changes and would possibly have some changes that he would like to see as well. (Trustee Baumgarnter arrived late at 7:10 p.m.) Motion was made by Mayor Kipp, seconded by Trustee Traxler to table this item until the next meeting to give each side the time to review the contract changes. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, and Blackston voting yes.

d. Understanding of Services—Auditor Rose Melville:

Motion was made by Trustee Baumgartner, seconded by Trustee Brandt to approve the understanding of services for auditor, Rose Melville; the motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, and Blackston voting yes.

e. Estimates to install drainage pan Gandy & Ash:

The board reviewed two estimates to install a drainage pan at Gandy & Ash, one from NORRA in the amount of $8132.00, and one from Keenesburg Concrete in the amount of $12,698.00. Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to accept the bid from NORRA in the amount of $8132.00; the motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, and Blackston voting yes.

f. Request for extension of Roggen Telephone Agreement:

The extension is granted per the current agreement giving Roggen Telephone the right to extend per the agreement.

g. Henrylynn Water Shares:

The board discussed the possibility of purchasing henrylynn water shares from Bruce Sparrow 10 shares in the amount of $5000.00; Mr. Sparrow is looking to recoup his costs of title insurance, and survey for the land dedication to the town. The board discussed this purchase and all agreed that it would be a good investment. Motion was made by Trustee Baumgartner, seconded by Trustee Brandt to approve the purchase of 10 Henrylynn water shares from Bruce Sparrow; the motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, and Blackston voting yes.

i. Changes to the personnel policy compensation and benefits section:

The board discussed the inconsistencies in the personnel policy regarding introductory time and the initial timing of benefits, and to correct this waiting period to be consistent with the introductory period. Motion was made by Trustee Baumgartner, seconded by Trustee Brandt to revise the personnel policy to read ninety (90) days for benefits to begin; the motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, and Blackston voting yes.

j. Review Employment recommendations and make decision:

The board reviewed the recommendation of employment from Mayor Kipp. Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to hire Conor Johnson as a public works employee; the motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, and Blackston voting yes.

k. Consideration to change contract with School for water use-Discussion:

Mayor Kipp advised the board of the current situation with the Weld Central Complex water well. The well is out of service and the school district has asked for potable water to be delivered via the pipeline that is in place. Calls were placed to both Ramey and the State of Colorado to make sure that the town was able to supply them with the water, a chlorine pump was installed at the lost creek well, and we are now supplying them with potable water. This may become a permanent situation, but is yet to be determined. This was an informational agenda item only.

l. Executive session:

Motion was made by Trustee Baumgartner, seconded by Trustee Blackston to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the possible mutual easement agreement with Nancy Musselman for the Sloan property. A roll call vote was taken: Trustees Baumgartner, Brandt, Traxler, and Blackston, and Mayor Kipp voting yes. Executive session began at 7:45 p.m.

Mayor Kipp stated that the time was now 8:05 p.m. and the executive session had concluded. The participants in the executive session were: Attorney Kathleen Kelly, Trustee Cindy Baumgartner, Trustee Steve Brandt, Trustee Richard Traxler, Mayor Danny Kipp, and Trustee Leroy Blackston. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Seeing none we will move to the next agenda item.

Board Member Information and discussion:

1) July Well Flow Data

2) Relay 4 Life Thank you letter

Staff Reports:

Legal: None.

Engineering: None.

Public Works: there are two companies using bulk water and the town has received approximately $10,000.00 to date from bulk water sales.

Committee Reports:

Finance: Held meeting Monday, August 8, 2011.

Water/Waste Water: None.

Parks: None.

Streets: None.

Board Member Comments: None.

Adjournment: Motion was made by Trustee Traxler, seconded by Trustee Brandt to adjourn the meeting; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, and Blackston voting yes. Meeting adjourned at 8:10 p.m.

ATTEST:

Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk