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TOWN OF KEENESBURG
BOARD OF TRUSTEES MEETING AGENDA
MONDAY, SEPTEMBER 21, 2009
7:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643
The Board of Trustees of the Town of Keenesburg met in regular session on Monday, September 21, 2009 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.
Pledge of Allegiance
Roll Call was not taken: The Board members present were Trustees Steve Brandt, Wendi Tyler, Leroy Blackston, Tony Dreher, and Richard Traxler, and Mayor Danny Kipp.
Board members absent: Trustee Baumgartner.
Others Present: Town Attorney, Kathleen Harrington, and Town Clerk, Debbie Chumley
Mayor’s Address: None.
Public Comments: None.
Consent Agenda a. Approval of minutes 08/17/09
b. Approval of Bills/Financials
Motion was made by Trustee Tyler, seconded by Trustee Brandt to approve the consent agenda items; motion carried 6-0, Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
Old Business
c. Consideration of Residential/Commercial Side Set-Back Change:
The board discussed the memo’s from JB Wright and Assoc with the recommendation to leave primary structure setbacks in a commercial and industrial zone at ten feet and to change the setbacks for accessory structures within these zones to five feet, additionally to change the set back in residential zoning to five feet for both accessory and primary structures. The staff was directed to publish for a public hearing and legal to prepare an ordinance to reflect these changes.
New Business
d. Consideration of participation in the I-76 Economic Development Initiative (Larry Burkhart Upstate Colorado):
Larry Burkhart, Upstate Colorado, 822 7th street, suite 550, Greeley, CO. Mr. Burkhart explained the I-76 corridor economic development initiative—stating that the primary focus was to create primary jobs, and asked the board for the town’s participation in this effort. The consensus of the board was to endorse this effort and to be a part of the meetings, and discussions. The next meeting is scheduled for Thursday, September 24, 2009 in Lochbuie.
e. ORDINANCE 2009-08 Emergency Ordinance Moratorium on Medical Marijuana Dispensaries:
Kathleen advised the board that the purpose of this emergency ordinance was to give the board some additional time to determine any rules and regulations that they might wish to place upon a medical marijuana dispensary, such as distance from schools, churches, no home occupations, etc... Motion was made by Trustee Tyler, seconded by Trustee Traxler to approve ORDIANCNE 2009-08 to place a moratorium on the opening of any medical marijuana dispensary within the Town of Keenesburg. A roll call vote was taken: Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher, and Traxler voting yes. The motion carried 6-0. Kathleen will provide some sample ordinances at the next meeting scheduled for Monday, October 19, 2009.
f. Consideration of quote to Codify the Keenesburg Municipal Code:
The board discussed the necessity of codifying the code, and the fact that the quote is over the budgeted amount of $1200.00. Motion was made by Trustee Blackston, seconded by Trustee Tyler to approve the codification of the Keenesburg Municipal Code to a maximum expenditure of $200.00. The motion carried 6-0, Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
g. CIRSA Insurance Coverage Renewal:
The renewal of the insurance coverage by CIRSA will be $14791.00. Motion was made by Trustee Dreher, seconded by Trustee Tyler to approve the renewal of CIRSA insurance coverage and to leave any credit amounts in loss control credit account; motion carried 6-0, Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
h. Consideration to purchase Crack Filler Machine:
Mayor Kipp explained that this machine will allow a one man operation to get some cracks filled, and would additionally like the board to consider approving the purchase of three pallets of crack fill at $2000 per pallet as well. Motion was made by Trustee Brandt, seconded by Trustee Traxler to approve the purchase of a 15 gallon asphalt repair system, and three pallets of crack sealer; motion carried 6-0, Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
i. Consideration of Proposal for Temp Sewer Disposal—Cornell:
Mayor Kipp explained that this was merely an initial proposal to temporarily take wastewater from the prison in Hudson, and that it would be trucked in and dumped directly into the lagoon that we are currently not using. The proposal calls for the prison to bear the cost of additional aeration and power. The consensus of the board was to move forward with this and get the letter sent off to Cornell. Mayor Kipp advised that if this resulted in an agreement that it would be presented to the board at the next meeting.
j. Employee Request to carry over Vacation to 2010:
Motion was made by Trustee Blackston, seconded by Trustee Dreher to allow Chasity to carry over 24 hours of unused vacation to 2010; motion carried 6-0, Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
k. 2010 Draft Budget Presentation:
Mayor Kipp highlighted some of the areas of the 2010 budget, noting different columns that represent the draft budget without a mill levy increase, and one column with a mill levy increase, as well as differences in the event the board decides to discontinue the Sloan lease/purchase agreement and its’ effect on the budget. Purchases are planned for a scanner, microfiche software for document management, a computer for the shop, and $75,000.00 planned for street repair.
l. Executive session:
Motion was made by Mayor Kipp, seconded by Trustee Traxler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4) (e) regarding the Lease/Purchase agreement, Farm Lease, and effluent water usage as they pertain to the Sloan properties. A roll call vote was taken, motion carried 6-0. Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
The time is now 8:33 p.m., and the executive session has been concluded. The participants in the executive session were: Town Attorney Kathleen Harrington, Trustee Steve Brandt, Trustee Wendi Tyler, Mayor Danny Kipp, Trustee Leroy Blackston, Trustee Tony Dreher, and Trustee Richard Traxler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were none.
Board Member Information:
m. 1) Well Flow Data August 2009
Staff Reports
Legal: None.
Engineering: Jim Wright should have the utility plan to submit to North Front Range very soon.
Public Works: Mayor Kipp noted that he had been approached by several board members wanting to tour the well facilities, and that he planned a tour for Tuesday afternoon. United Power went through Keenesburg noting the street lighting that needed to be repaired and an order was turned in for some of it the rest will be contracted out by United Power and the lights should be all up and running soon.
Board Member Comments: Trustee Traxler questioned why it had taken so long for the school to be billed for water usage that occurred last summer during 2008. Mayor Kipp stated that there were many factors that led to the late billing, and that he had already apologized for the late billing. The water meter had been bypassed and was not discovered until after the summer had passed.
Mayor Kipp attended the SEWCF board meeting last month, advising the fair board that the zoning that was created was done so with their needs in mind, and asking that they comply with the town’s ordinances.
Committee Reports
Finance: None.
Water/Waste Water: None.
Parks: None.
Streets: None.
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Traxler to adjourn the meeting; motion carried 6-0; Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher, and Traxler voting yes. Meeting adjourned at 8:45 p.m.
TOWN OF KEENESBURG
LIQUOR LICENSING AUTHORITY
MONDAY, SEPTEMBER 21, 2009
IMMEDIATELY FOLLOWING THE REGULAR BOARD MEETING
KEENESBURG TOWN HALL
140 S. MAIN ST. KEENESBURG, CO 80643
Call to order: Meeting was called to order at 8:47 p.m.
Roll Call: Board members present: Trustees Steve Brandt, Wendi Tyler, Leroy Blackston, Tony Dreher, and Richard Traxler, and Mayor Danny Kipp.
Board members absent: Trustees Cindy Baumgartner.
Others Present: Town Attorney, Kathleen Harrington, Town Clerk, Debbie Chumley
Pledge of Allegiance
n. Liquor License Renewal—Country Liquor:
Motion was made by Trustee Tyler, seconded by Trustee Brandt to approve the liquor license renewal for Country Liquor; motion carried 6-0; Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Brandt, to adjourn the meeting. Motion carried 6-0; Mayor Kipp, Trustees Brandt, Tyler, Blackston, Dreher, and Traxler voted yes. The meeting adjourned at 8:50 p.m.
ATTEST:
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk
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