BOARD OF TRUSTEES MEETING AGENDA
TUESDAY, FEBRUARY 16, 2010
KEENESBURG TOWN MEETING HALL
The Board of Trustees of the Town of Keenesburg met in regular session on Tuesday, February 16, 2010 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.
Pledge of Allegiance
Roll Call: Board members present: Trustees Cindy Baumgartner, Steve Brandt, Wendi Tyler, Leroy Blackston, Tony Dreher, and Richard Traxler, and Mayor Danny Kipp.
Board members absent: None.
Others Present: Town Attorney, Kathleen Harrington, and Town Clerk, Debbie Chumley
Mayor’s Address: Mayor Kipp summarized the items on the agenda for the citizens in attendance.
Public Comments: None.
Consent Agenda a. Approval of minutes 01/19/10
b. Approval of Bills/Financials:
Motion was made by Trustee Tyler, seconded by Trustee Blackston to approve the consent agenda items; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
Old Business: None.
c. RESOLUTION 2010-03 Adoption of NE Colorado Mitigation Plan Update:
Motion was made by Trustee Tyler, seconded by Trustee Baumgartner to approve RESOLUTION 2010-03 adopting the Northeast Colorado Mitigation Plan Update; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
d. School District Request for Reduction of Water Tap Fee:
School district RE-3J Superintendent Suzie Townsend addressed the board requesting a reduction in the fee for a water tap. The water source is interruptible, non potable, and the tap fee was not included in the IGA were the reasons cited asking for consideration of the tap fee. Trustee Traxler stated that he felt a conflict of interest as he is employed by the school district, and abstained from voting on this issue.
Mayor Kipp stated that this process had begun in November of 2006, and that many of the current participants were not part of the original negotiations, and there is no record of any previous agreements. The current fee for the requested one inch water tap is $12000.00. Mayor Kipp suggested that perhaps rather than a forgiveness of any fees, perhaps an increase in the approved tap size would better benefit the school district in the future, and suggested a tap size of two inches, for the fee of $12000.00. There was much discussion regarding the possible future needs of the school district.
e. RESOLUTION 2010-04 Approving a Water Tap Permit for School District RE3J for Weld Central Complex:
Motion was made by Trustee Baumgartner, seconded by Trustee Brandt to approve RESOLUTION 2010-04 with the amendment of section 1a. adjusting the tap size from one inch to two inches and an additional recital reflecting the board’s decision to approve a two inch tap size; motion carried 5-1, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, and Blackston voting yes. Trustee Dreher voting No. Trustee Traxler abstained from voting, citing a conflict of interest.
f. Delegation of authority to Town Clerk for issuance of Certain Public Property Use Permits:
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to grant authority to the Town Clerk to issue Public Property Use Permits within her discretion with the exception of public property use permits that include a request to serve alcohol; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
g. Review of Mayoral Duties and Compensation of the Mayor and Trustee’s:
The Mayoral duties and compensation were reviewed and no changes were made.
h. Consideration of computer/monitor/printer purchase for Public Works Shop:
The printer was ordered prior to the meeting due to a sale, this purchase has been budgeted; in the amount of $2000.00. Motion was made by Trustee Brandt, seconded by Trustee Traxler to approve the purchase of a printer/computer/monitor for the shop; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
This purchase will be under budget; therefore the Town Clerk requested approval to order one additional monitor at a cost of $121.00 to replace the monitor in the Mayor’s office. This monitor is currently being used as a second working monitor by the Town Clerk. Motion was made by Trustee Brandt, seconded by Trustee Traxler to approve the purchase of an additional monitor; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
i. Executive session:
Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the possible trade of property purchased through the Lease/Purchase agreement with Donald L. Sloan. A roll call vote was taken, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voted yes.
The time is now 8:06 p.m., and the executive session has been concluded. The participants in the executive session were: Town Attorney Kathleen Harrington, Trustee Steve Brandt, Trustee Wendi Tyler, Mayor Danny Kipp, Trustee Leroy Blackston, Trustee Tony Dreher, and Trustee Richard Traxler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were none.
j. Consideration of Land Trade:
No action on this item. The board instructed Kathleen to schedule the closing on the two parcels that the town has already purchased
Board Member Information:
k. 1) January Well Flow Data
2) Collateral for public funds.
3) Safebuilt 2009 Report
Public Works: About 6500 yards of dirt has already been moved for the pond construction, will need approximately 11,000 yards. North Front Range Water Quality will be meeting on Feb 25 in Berthoud to review the town’s expansion plan, and hopefully approve the plan and send it on to the State.
Board Member Comments: Trustee Traxler asked why the snowplow stay’s on the town truck, Mayor Kipp explained that it was a difficult procedure to put it on and take it off. Trustee Brandt commented that Woodward was in bad shape and needed pot holes filled..
Finance: Met on Tuesday, February 9, 2010.
Water/Waste Water: No meeting was held
Parks: No meeting was held
Streets: No meeting was held
Adjournment: Motion was made by Trustee Brandt, seconded by Trustee Tyler to adjourn the meeting; motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes. Meeting adjourned at 8:15 p.m.
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk