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TOWN OF KEENESBURG BOARD OF TRUSTEES SPECIAL MEETING AGENDA MONDAY, OCTOBER 22, 2012 BUDGET WORKSHOP 6:00-7:00 P.M. KEENESBURG TOWN MEETING HALL 140 S.MAIN STREET, KEENESBURG, CO 80643
Review of proposed 2013 Budget.
TOWN OF KEENESBURG BOARD OF TRUSTEES SPECIAL MEETING AGENDA MONDAY, OCTOBER 22, 2012 7:00 P.M. KEENESBURG TOWN MEETING HALL 140 S.MAIN STREET, KEENESBURG, CO 80643
Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, October 22, 2012 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.
Pledge of Allegiance
Roll Call: Board members present: Trustees Cindy Baumgartner, Steve Brandt, Lisa Sparrow, Sandra Beach, Wendi Tyler, and Mayor Danny Kipp. Members absent: none. Others present: Melinda Culley, Light Kelly & Dawes, P.C., Debra Chumley, Town Clerk
Public Comments: Janet Huck, representing the Chamber of Commerce, Keenesburg, Co 80643. Janet addressed the board requesting a donation to the Chamber to help offset the cost of the annual Christmas dinner where they plan to have a mystery dinner theater company come in for entertainment during the dinner. She explained that things will be a bit different this year in that employers are encouraged to invite their employees as well and combine Christmas parties. Bruce Sparrow, Keenesburg, CO 80643: Bruce addressed the board inviting them all to attend a wine and cheese gathering at the Rocky Mountain Wildlife Sanctuary on Saturday, October 27, 2012 from 12:00—4:00 p.m.
Consent Agenda: a. 1. Approval of minutes 09/17/2012 2. Financials and payment of bills:
Old Business: b. ORDINANCE 2012-06 Allowing Backyard Chickens: Motion was made by Trustee Brandt, seconded by Mayor Kipp to keep the ordinance the way it currently reads and not to adopt ORDINANCE 2012-06. A roll call vote was taken: Trustee Baumgartner no, Trustee Brandt yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach no, Trustee Tyler no. 3-3 motion is lost.
Motion was made by Trustee Beach, seconded by Trustee Baumgarter to adopt ORDINANCE 2012-06 as presented; a roll call vote was taken. Trustee Baumgartner yes, Trustee Brandt no, Mayor Kipp no, Trustee Sparrow no, Trustee Beach yes, Trustee Tyler yes. 3-3 Tie vote motion is lost.
New Business: c. RESOLUTION 2012-20-Weld County Sheriff’s contract renewal: Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to adopt RESOLUTION 2012-20 approving the renewal with the Weld County Sheriff’s department in the amount of $45,000.00 for law enforcement services in the Town of Keenesburg; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach, and Tyler voting yes.
d RESOLUTION 2012-19 Humane Society Service Agreement: Motion was made by Trustee Tyler, seconded by Trustee Brandt to adopt RESOLUTION 2012-19 approving the Humane Society of Weld County Agreement; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach, and Tyler voting yes.
e. Cedar Street Pumping Station Instrumentation Bids: Mayor Kipp read the memo from Marc Johns in regard to the bids received for the instrumentation at the Cedar Street Pumping Station that is currently under construction. Since this is a specialized field it was not possible to obtain three bids, there are two bids. Trustee Sparrow questioned the validity of the bids since they were both over 30 days old, Mayor Kipp advised that they were still good bids and that due to the time in between meetings, and obtaining bids it is often past thirty days. Motion was made by Trustee Beach, seconded by Trustee Tyler to approve the bid from Brown’s Hill in the amount of $8048.00 to complete the instrumentation for the Cedar Street Pumping Station project. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach, and Tyler voting yes.
f. Automatic Gate at shop Bids: Mayor Kipp explained that due to safety concerns and security it has become necessary to keep the gate to the shop area closed, and that in the interest of efficiency an automatic gate would be ideal. The board discussed the cost difference to install an automatic gate or to extend fencing around the lagoons, based on the costs of fencing during the waste water treatment upgrade; it was deemed that fencing would exceed the prices quoted for the automatic gate. One side of the gate will remain manual to allow for a larger opening to get equipment into the area when necessary and to have just one side operate automatically with openers similar to garage door openers. There were three bids, in the amounts that follow: Steelock $ 7,654.00; Rocky Mtn Access Control 7,967.00; and Standard Fence Co. $8,900.00. Rocky Mtn Access provided the town with a detailed scope of work and physically reviewed the site for the work to be performed, for this reason Marc Johns requested that the bid for Rocky Mountain Access be approved as it is just slightly higher than Steelock. Motion was made by Trustee Tyler, seconded by Trustee Beach to approve the bid from Rocky Mountain Access Control in the amount of $7967.00 for the installation of an automatic gate for the shop/lagoon area. Motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach, and Tyler voting yes.
g. Pumpkin Patch Donation Reimbursement request: Mayor Kipp asked that the board reimburse him for the donation he made on behalf of the town for the pumpkin patch. This request came in after the meeting had taken place, and rather than not have the town participate Mayor Kipp donated personally in the name of the Town of Keenesburg. Motion was made by Trustee Sparrow, seconded by Trustee Tyler to approve the reimbursement of $200.00 to Mayor Kipp for the donation to the pumpkin patch activity on behalf of the town. Motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach, and Tyler voting yes.
h. Access Permit for Ground Water Monitoring Well: The town clerk received a late response from JB Wright, & Assoc in regard to this request, Mayor Kipp asked that the board review the request along with the response from JB Wright & Assoc. Motion was made by Mayor Kipp, seconded by Trustee Tyler to table this item to the next meeting; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach, and Tyler voting yes.
i. Executive Session: Motion was made by Trustee Baumgartner seconded by Trustee Tyler to go into executive session for discussion of a personnel matter under C.R.S. § 24-6-402(4)(f)(I) and not involving any specific employee who has requested discussion of the matter in open session, specifically concerning a request by the Mayor to review the employee performance evaluation of Marc Johns that has been prepared by the Mayor, as required by Section VII.B.1 of the Town of Keenesburg Personnel Policy, and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the A & W Bulk Water Sales Agreement. A roll call vote was taken; motion carried 6-0; Trustee Baumgartner yes, Trustee Brandt yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes.
Mayor Kipp stated that the time was now 8:00 p.m. and the executive session had concluded. The participants in the executive session were: Attorney Melinda Culley, Trustee Cindy Baumgartner, Trustee Steve Brandt, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Sandra Beach, and Trustee Wendi Tyler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Seeing none we will move to the next agenda item.
j. Public Works Director Appointment: Motion was made by Mayor Kipp, seconded by Trustee Tyler to promote Marc Johns to the position of Public Works Director with a placement in the salary schedule at number 1. Motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach, and Tyler voting yes.
k. Appointment to Board of Trustees (To fill vacancy): Mayor Kipp advised the board of the three candidates for appointment to the Board of Trustees, Wilbur Wafel, who was unable to attend due to a previous commitment, in attendance, were Bruce Sparrow, and Carl Fredrickson. Mayor Kipp asked that each board member write down their choice along with their name on a piece of paper and pass them to the town clerk. The Town Clerk then read the votes as follows: Trustee Baumgartner Wilbur Wafel, Trustee Steve Brandt Wilbur Wafel, Mayor Kipp Wilbur Wafel, Trustee Lisa Sparrow Bruce Sparrow, Trustee Sandra Beach Wilbur Wafel, and Trustee Wendi Tyler Wilbur Wafel. Vote 5 Wilbur Wafel, 1 Bruce Sparrow. Motion was made by Trustee Tyler, seconded by Trustee Brandt to appoint Wilbur Wafel to the Board of Trustees serving until the next election in 2014; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach, and Tyler voting yes.
l. Appointment to Planning Commission (To fill vacancy): Mayor Kipp asked that this be tabled and that he would appoint someone to fill the vacancy on the Planning Commission prior to their next scheduled meeting in November.
m. Public Works Report: Marc Johns reviewed the public works report for the board, the public works team has completed 100% of the sewer jetting of lines in town, will be looking to get a wart hog next year that cleans roots out of lines very effectively. There was a problem with getting the correct parts for the water valve at Main and Owen so that project has been postponed until early November. The annual water valve exercise program has begun and will be completed by the end of October.
Board Member Information and discussion:
n. 1) Well Flow Data September 2) Code Violation List 3) Update on I-76 Sign: The Town Clerk updated the board of Trustees on the possibility of getting a sign along I-76. The laws are very strict due to the Interstate Beautification Act of 1965, therefore unless an existing permitted sign becomes available; it will not be possible to do a billboard along the interstate as was suggested in conjunction with the Rocky Mountain Wildlife Sanctuary.
Staff Reports:
Legal: none. Engineering: none.
Committee Reports:
Finance: Meeting was held on Monday, October 8, 2012, Cindy Baumgartner, Wendi Tyler, Sandra Beach and Mayor Kipp were in attendance. Water/Waste Water: none. Parks: none. Streets: none.
Board Member Comments: Mayor Kipp asked that the board members be more diligent in checking their emails. Mayor Kipp advised the board that he had met with Plains All American Pipeline Co. in regard to the needed upgrade CR 398 so that the road will be able to withstand the proposed heavy use.
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach and Tyler voting yes. The meeting adjourned at 8:24 p.m.
ATTEST:
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk
TOWN OF KEENESBURG LIQUOR LICENSE AUTHORITY MEETING AGENDA MONDAY, OCTOBER 22, 2012 IMMEDIATELY FOLLOWING REGULAR BOARD MEETING KEENESBURG TOWN MEETING HALL 140 S.MAIN STREET, KEENESBURG, CO 80643
Call to Order: The Liquor Licensing Authority meeting was called to order by Mayor Kipp at 8:25 p.m.
Roll Call Board members present: Trustees Cindy Baumgartner, Steve Brandt, Lisa Sparrow, Sandra Beach, Wendi Tyler, and Mayor Danny Kipp. Members Absent: None. Others Present: Melinda Culley, Town Attorney, and Debra Chumley, Town Clerk.
o. Liquor License renewal Country Liquor: The Sheriff’s report indicated a concern that the federal stamp was not posted at the liquor store, no other concerns were noted. Motion was made by Trustee Baumgartner, seconded by Trustee Sparrow to approve the renewal of the Country Liquor Store liquor license contingent upon the posting of the federal tax stamp, and a favorable inspection. Motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach, and Tyler voting yes.
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Sparrow, Beach and Tyler voting yes. The meeting adjourned at 8:34 p.m.
ATTEST:
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk
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