February 21, 2012

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING AGENDA

TUESDAY, FEBRUARY 21, 2012

7:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on Tuesday, February 21, 2012 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.

Pledge of Allegiance

Roll Call Board members present: Trustees Cindy Baumgartner, Steve Brandt, Richard Traxler, Sandra Beach, Wendi Tyler, and Mayor Danny Kipp.

Members Absent: Trustee Leroy Blackston.

Others Present: Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk.

Mayor Kipp noted that he would be amending the order of the agenda—the board will discuss business in the following order: following item D, will be the executive session, then item N will be discussed, the order will then resume beginning with item E. In addition to changing the order Mayor Kipp amended the agenda to include a new item to discuss and make a decision on a needed repair to the sewer jetting machine.

Public Comments: Joel Farkas, 9033 E Easter Pl Suite 112, Centennial, CO: I would like to the let the board know that I am here to address any questions you may have in regard to the amended agreement with the town. I am committed to seeing this process through, and will be available both tonight and in the future to address any questions or concerns.

Consent Agenda:

a. Approval of minutes 01/17/2012

Financials and payment of Bills:

Motion was made by Trustee Tyler, seconded by Trustee Baumgartner to approve the consent agenda items; Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

Old Business: b. Wildlife Hunters Assoc request to Hunt Prairie Dogs on Stewart Property:

The staff brought this item back for the board to reconsider its requirements. The board discussed the request and the consensus was to forego the requirement for the town to be named as either a certificate holder or an additional insured as the Wildlife Hunters Assoc is not acting on behalf of the town. Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to approve the request to hold controlled shooting activities to thin the prairie dog population on the Stewart property, as is allowed by the Keenesburg Municipal Code; Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

c. A & W Water Agreement/RESOLUTION 2012-06 Approving the agreement with A & W Water Service:

The board reviewed the A & W water agreement, and noted that the rate had changed to $7.00 per 1,000 gallons with billed usage beginning March 1, 2012. Motion was made by Trustee Tyler, seconded by Trustee Brandt to approve RESOLUTION 2012-06 approving the agreement with A & W Water Service. Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

New Business:

d. Code enforcement discussion/Yard of the Month:

Barry Kramer, Safebuilt: Barry addressed the board and explained the new code enforcement service that was being offered by safebult. Timnath is their first client for this new service, and it can be tailored to be as aggressive or lenient as the board would like to see. The service is based on an hourly rate, and as such will be outlined in a scope of services rather than a contract, making it easy to fit into the budget. The board asked several questions in regard to the amount of time that would be spent patrolling, and Barry noted that safebult does not provide any animal control services, they would largely be looking for zoning and nuisance ordinance violations. The intent of the program is to educate the community of the existence of the ordinances and to issue a summons as a last resort. After much discussion the board asked that a scope of services be provided at the next scheduled meeting.

l. Executive session:

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to into executive

for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4) (e) regarding the possible leasing of land near the Roggen Well # 10, proposed agreement with Pioneer Metro District, possible purchase of ¼ interest of Roggen well # 10, and possible lease of water from Roggen Well # 10. Motion carried with a roll call vote 6-0; Mayor Kipp, and Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes. Executive session began at 7:38 p.m.

Mayor Kipp stated that the time was now 8:35 p.m. and the executive session had concluded. The participants in the executive session were: Attorney Kathleen Kelly, Trustee Cindy Baumgartner, Trustee Steve Brandt, Trustee Richard Traxler, Mayor Danny Kipp, Trustee Sandra Beach, and Trustee Wendi Tyler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Seeing none we will move to the next agenda item.

n. Pioneer metro District Agreement:

Mayor Kipp addressed Mr. Farkas stating that the board would like to see completed agreements between the multiple Pioneer Districts and would further like to see the draft agreements prior to approval by the Pioneer district boards, prior to making a decision on the proposed first amendment to the agreement between Pioneer Metro District and the Town of Keenesburg. Also paragraph 5 needs to be amended to allow for the pipeline to carry potable water, and in addition the board would like to ask you to entertain a shorter term of fifteen years for payments rather than the proposed completion of the 30 year agreement. Mr. Farkas agreed to address these items, and advised the board that he would have draft agreements for their review as soon as possible, and further he would take a look at what a shorter term, and would get back to the Mayor.

e. RESOLUTION 2012-05 Water & Sewer rates increase in Bulk Water Rates:

Motion was made by Trustee Tyler, seconded by Trustee Baumgartner to approve RESOLUTION 2012-05 increasing the bulk water rate. Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

f. Review of Mayor Duties:

The board reviewed the current Mayoral duties as they are stated in the Keenesburg Municipal Code as part of their responsibility to do so every even numbered year. The consensus of the board was to leave the duties as they are and to make no changes.

g. Consideration of Part Time Temp Office Employee:

Motion was made by Trustee Brandt, seconded by Trustee Tyler to hire Priscilla Harrison as a temporary employee for 2-3 days per week at a rate of $15.00 per hour to fill in during a temporary absence from mid May- mid July. Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

h. Adoption of National Motto “In God We Trust”:

Motion was made by Trustee Tyler, seconded by Trustee Brandt to adopt the national motto “In God We Trust,” to be displayed in the meeting room along with the Town of Keenesburg logo. Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

i. Board Meeting Schedule Change:

Motion was made by Trustee Beach, seconded by Trustee Brandt to change the 2012 meeting schedule to include two meetings on the first and third Monday for the months of March and April due to a large volume of business. Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

j. Consideration of donation for After Prom & Year Book Ad:

Motion was made by Trustee Beach, seconded by Trustee Traxler to approve the donation of $50.00 to After Prom, and $130 to Weld Central Year Book, displaying a business card size ad, and purchasing a year book for an underprivileged student. Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

k. Consideration of donation to Hudson Memorial Park:

Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to approve the purchase of a brick for $40.00 for the Town of Hudson Veterans Memorial Park to say “On behalf of the veterans from the Town of Keenesburg.” Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

m. Approval of expenditure to rehabilitate Roggen Well # 10.:

No action. Direction was given in executive session.

Repair of Sewer Jetter:

This item was added to the agenda at the beginning of the meeting by Mayor Kipp. Mayor Kipp noted that the estimate for repairs to the sewer jetter was $6063.00, and that there was $15,000.00 budgeted for repairs in the sewer fund. Motion was made by Trustee Brandt, seconded by Trustee Traxler to approve the expenditure of $6063.00 to repair the sewer jetting machine. Motion carried 6-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Beach, and Tyler voting yes.

Board Member Information and discussion:

1) Well Flow Data 2011

2) WC Crime Report

3) SBDC Thank you.

4) Meeting with RE-3J

5) CML Conference

6) WC Referral PZ-1117

7) Rabies Clinic Volunteers

8) Town Clean Up Scheduled June 9, 2012

Staff Reports:

Legal: none.

Engineering: A meeting is set for Tuesday at 2:30 to review the site plan for the Family Dollar Store.

Public Works: Mayor Kipp advised the board that Marc Johns is working out well in the public works department, and has helped the Mayor tremendously.

Committee Reports:

Finance: Finance committee meetings will continue to be held on the second Monday of every month rather than adding an additional committee meeting in addition to the extra board meeting.

Water/Waste Water: none.

Parks: none.

Streets: none.

Board Member Comments: Trustee Traxler commented on the emerging pot holes, and

asked that the public works department try to keep them patched. Mayor Kipp advised that the town now has a new patching material that is working much better.

Mayor Kipp attended the I-76 Initiative meeting this past Thursday at Dos Hijos, and was a part of the access control plan for WCR 49 that was presented by Weld County.

Adjournment: Motion was made by Trustee Tyler seconded by Trustee Traxler to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Beach, and Tyler voting yes. Meeting adjourned at 9:35 p.m.

ATTEST:

Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING AGENDA

TUESDAY, FEBRUARY 21, 2012

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Liquor Licensing Authority meeting was called to order by Mayor Kipp at 9:35 p.m.

Roll Call Board members present: Trustees Cindy Baumgartner, Steve Brandt, Richard Traxler, Sandra Beach, Wendi Tyler, and Mayor Danny Kipp.

Members Absent: Trustee Leroy Blackston.

Others Present: Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk.

p. Liquor License renewal American Legion:

No sheriff’s department report was presented. Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the renewal of the American Legion liquor license contingent upon a favorable report from the sheriff’s department; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Beach, and Tyler voting yes. Meeting adjourned at 9:35 p.m.

ATTEST:

Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk