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TOWN OF KEENESBURG
BOARD MEETING AGENDA
MONDAY, MARCH 16, 2009
7:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643
The Board of Trustees of the Town of Keenesburg met in regular session on Monday, March 16, 2009 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.
Roll Call:
Board members present: Trustees Cindy Baumgartner, Steve Brandt, Wendi Tyler, Leroy Blackston, Tony Dreher, and Richard Traxler, and Mayor Danny Kipp.
Board members absent: None.
Others Present: Town Attorney, Kathleen Harrington, Town Clerk, Debbie Chumley.
Pledge of Allegiance
Consent Agenda a. Approval of minutes 02/17/08
b. Approval of Bills/Review of Financials
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the items on the consent agenda; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
Mayor’s Address:
Mayor Kipp summarized all items on the agenda.
Public Comments: None.
Old Business
c. Discussion regarding Southeast Weld Fair Board zoning request:
The board discussed the possibility of creating an institutional district rather than a Fair district; they felt that it would be more feasible to have a new zoning district to cover multiple operations, rather than just one. The board directed staff to research other institutional districts and bring this information back to the next meeting.
New Business
d. 2008 Audit—Rose Melville:
Rose Melville addressed the board and summarized the 2008 audit; she also presented a management letter to the board. Mayor Kipp expressed his desire to review the audit and financials prior to voting to accept the 2008 audit.
e. Consideration of Public Use Permit—Relay for Life June 6-7, 2009:
Motion was made by Trustee Dreher, seconded by Trustee Tyler to approve the public use permit for the American Cancer Society; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
f. ORDINANCE 2009-02—Consideration of Extension of United Power Franchise:
Motion was made by Trustee Dreher, seconded by Trustee Tyler to approve ORDINANCE 2009-02; a roll call vote was taken; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
g. ORDINANCE 2009-03—1ST Reading Consideration of Granting a Franchise to United Power:
Troy Whitmore with United Power presented the annual report to the Board of Trustees. Motion was made by Trustee Baumgartner, seconded by Trustee Blackston to approve the first reading of ORDINANCE 2009-03; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
h. RESOLUTION 2009-03—Setting procedure for filling board vacancies:
Motion was made by Trustee Tyler, seconded by Trustee Traxler to adopt RESOLUTION 2009-03; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
i. Consideration of change to KMC 16-2-40 (4) Regarding the regulation of garage size:
The board discussed the current restrictions on garage size and agreed that they are too restrictive. Town attorney, Kathleen Harrington, was instructed to bring back an ordinance that will change the Keenesburg Municipal Code allowing for a maximum garage size of 1300 square feet, and a maximum height of 25 feet, as well as delete obsolete and repetitive language from section 16-2-40. Staff will publish legal notice of the public hearings for April.
j. Consideration of Backhoe Lease Renewal ($800/mo):
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the backhoe lease with Wagner; the motion carried 7-0. Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
k. Consideration of Great Copier Service Renewal ($384/yr):
Motion was made by Mayor Kipp, seconded by Trustee Tyler to approve the renewal of the Great Copier Service agreement; motion carried 7-0. Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
l. Consideration of Replacement/Upgrade Traffic Signs:
Motion was made by Trustee Tyler, seconded by Trustee Dreher to purchase needed traffic signs; motion carried 7-0. Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
m. Discussion Items
1. Set Workshop Date for Personnel Policy Review:
The consensus of the board was to hold a workshop immediately following the next meeting scheduled for April 20, 2009; alternatively if time does not allow for the workshop following the next meeting, the workshop will be scheduled for Monday, April 27, 2009.
2. Hiring process for Temporary Public Works Position:
The consensus of the board was to allow Mayor Kipp to select the best person for this opening, and then present the selection to the board for approval. It was noted that currently the process is unclear in the personnel policy and is one area that the board will be editing and changing during the workshop process.
n. Executive session:
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4) (e) regarding a proposed Farm Lease with Don Sloan, and an IGA with the school district RE-3J for water service to Weld Central Jr./Sr. High Schools, a roll call vote was taken, motion carried 7-0. Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
The time is now 8:50 p.m., and the executive session has been concluded. The participants in the executive session were: Town Attorney Kathleen Harrington, Trustee Cindy Baumgartner, Trustee Steve Brandt, Trustee Wendi Tyler, Mayor Danny Kipp, Trustee Leroy Blackston, Trustee Tony Dreher, and Trustee Richard Traxler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were none.
o. Consideration of approval of Farm Lease with Donald L. Sloan:
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the farm lease with Donald L. Sloan; a roll call vote was taken, the motion carried 7-0. Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes.
Board Member Information:
p. 1) Well Flow Data February 2009
2) Weld County Referral RE-4904
3) Weld County Referral RE-4903
4) Weld County Referral RE-4902
.
Staff Reports
Legal: Kathleen reported that the closing on parcel one of the Sloan property had been completed on Thursday, March 12, 2009.
Engineering: None.
Public Works: Mayor Kipp advised the board that the sewer lines had been cleaned, and that there were several bad areas that caused the need to clean more line than had been previously anticipated. He also displayed a new technology for repairing sewer lines that allows for repair without digging the lines up.
The irrigation pump is ready and should be installed sometime this week.
The electrical has been completed and we are waiting for United Power to power it up.
The pump from Well 5 has been pulled, and Canfield feels that it is a manufacturer’s defect and they are in the process of working with the manufacturer for any warranty available.
Well 2 went down over this past weekend, there were leaks inside the well house; this was repaired and is now back online.
Board Member Comments:
Mayor Kipp poled the board to check the board’s progress on NIMS training. He also poled members to see who had CPR training. Trustees Tyler, Dreher, and Blackston have CPR training and Trustee Baumgartner is the process.
Committee Reports
Finance: The committee has started initialing all invoices to help with control issues raised during the audit. The committee will begin meeting on the Monday prior to the board meeting beginning in April.
Water/Waste Water: The lagoon expansion project is still in a holding pattern waiting for a letter from the State of Colorado. The BOD was out of compliance in Jan, Feb and will probably be in March as well. Ramey Environmental is working with the town to correct this.
Parks: The tree donation plaque will be mounted on the Restroom exterior wall.
Streets: None.
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Brandt, to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher and Traxler voted yes. The meeting adjourned at 9:15 p.m.
ATTEST:
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk
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