TOWN OF KEENESBURG
BOARD MEETING AGENDA
TUESDAY, FEBRUARY 17, 2009
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643
The Board of Trustees of the Town of Keenesburg met in regular session on Tuesday, February 17, 2009 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.
Board members present: Trustees Cindy Baumgartner, Steve Brandt, Wendi Tyler, and Richard Traxler, and Mayor Danny Kipp.
Board members absent: Trustees Tony Dreher (Work Conflict), and Leroy Blackston
Others Present: Town Attorney, Kathleen Harrington, Town Clerk, Debbie Chumley.
Consent Agenda a. Approval of minutes 01/22/08
b. Approval of Bills/Review of Financials
Motion was made by Trustee Tyler, seconded by Trustee Brandt to approve the items on the consent agenda; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, and Traxler voting yes.
Mayor Kipp summarized the agenda, and explained that item d. will be tabled until the next meeting to allow the Fair Board to have representation at the meeting.
Public Comments: None.
c. RESOLUTION 2009-02—Defining an emergency and setting forth succession of roles during an emergency:
Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to adopt RESOLUTION 2009-02; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, and Traxler voting yes.
d. Discussion regarding Southeast Weld Fair Board zoning request:
Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to table this item to the March 16, 2009 meeting; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, and Traxler voting yes.
e. NIMS discussion (National Incident Management System):
The Town Clerk explained the requirement of completing four classes that are offered online to become NIMS compliant. The consensus of the board was to begin the training, and to obtain the necessary certificates, when complete the board will consider adopting a resolution to reflect their desire to adopt the National Incident Management System. (NIMS).
f. Consideration of changing the appointment process for board vacancies in the Keenesburg Municipal Code:
Mayor Kipp summarized the staff recommendations and agreed that the appointment process should not be included in the KMC. Trustee Baumgartner desired a board approved process so as to assure that it will be followed. Attorney, Kathleen Harrington suggested that a resolution would allow for a permanent record of the process rather than an office policy. The board directed Kathleen to prepare a resolution with the process for filling board vacancies for the next meeting.
g. Set future workshop date for personnel policy revision:
The consensus of the board was to wait until the EOP process was complete, and then schedule the next workshop. This item will be on next month’s agenda.
h. Discussion of Radar Gun Purchase. (budgeted $1200):
Mayor Kipp advised the board that staff had found a radar gun for $1195.00, however with the shipping it will go over budget by approximately $15. Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to approve the purchase of the radar gun; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, and Traxler voting yes.
i. Executive session:
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to hold an executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4) (e) regarding a proposed Farm Lease with Don Sloan, and an IGA with the school district RE-3J for water service to Weld Central Jr. /Sr. High Schools; motion carried 5-0. Roll call vote was held, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, and Traxler voting yes.
The time is now 7:47 p.m., and the executive session has been concluded. The participants in the executive session were: Town Attorney Kathleen Harrington, Trustee Cindy Baumgartner, Trustee Steve Brandt, Trustee Wendi Tyler, Mayor Danny Kipp, and Trustee Richard Traxler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were none.
Board Member Information:
j. 1) Well Flow Data January 2009
2) Wastewater Flow Data January 2009:
Mayor Kipp reviewd the well flow data, and explained the new wastewater flow data spreadsheet.
Kathleen advised the board that the title commitment paper work had been completed for the transfer of the cemetery parcel, and that she would advise as soon as a closing date is set.
Mayor Kipp advised that preliminarily it looks like the upgrades to the irrigation lake should come in well below the budgeted $10,000.00 approximately $2500.00. It will be all checked out and once complete it will be dropped back in the hole. We will be using an existing motor. Will be using the underground credits for the electrical upgrade at the irrigation lake, with approximately another $1500.00 for the other electrical work. Well # 5 should be completed during the next couple of weeks; Canfield thought that maybe it was something on the upper end. Wagner advised that there would not be a municipal lease during 2009; however they have decided to offer a municipal program this year for a fee of $800 per month. The proposed lease will be in next month’s meeting packet.
Board Member Comments:
Mayor Kipp advised that Debbie, Chasity and himself will be attending Kersey’s emergency training on February 23 to watch theirs to prepare us better for ours. The mayor advised that we will begin advertising for a temporary part time public works person the first part of March, and asked the board to be thinking about how they would like to proceed with the hiring process.
The finance committee started going over bank statements, and the auditor while happy that the finance committee has been reviewing the invoices, is recommending that they be initialed so as to have a paper trail proving that they were reviewed by the committee
There have been no meetings; however the Mayor has been in contact with Mr. Camrud regarding the letter previously sent. Once we get a response a meeting will be scheduled.
Trustee Tyler asked Trustee Brandt to be a part of the park committee, and will hold a meeting soon.
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Brandt, to adjourn the meeting. Motion carried 5-0; Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, and Traxler voting yes. The meeting adjourned at 8:04 p.m.
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk