Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on 
Tuesday, January 19, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Wendi Tyler and Mayor Danny Kipp were present.

Absent: Trustee Ken Gfeller, personal conflict

Others Present: Debra Chumley, Town Clerk, Chasity Elliott, Assistant Town Clerk, and Melinda Culley, Attorney.

Mayor Kipp cancelled the liquor license meeting due to the permanent liquor license being issued.

Public Comments: Bob Grand, 105 E Woodward Ave Keenesburg, CO 80643, shared information from the last planning commission meeting. He advised that Bruce Sparrow was elected Commission Chair. He also addressed the Board in reference to economic development in that we should pull all of our recourses together and to work on growth. He stated it was his opinion that it was ill advised not to replace the public works director.

Consent Agenda:        a.               Approval of minutes 12/14/2015
                                 b.               Financial reports and payment of bills

Motion was made by Trustee Tyler, seconded by Trustee Baumgartner to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Old Business:             c.               ORDINANCE 2016-01 Sidewalk Maintenance: Debra Chumley gave an overview of the ordinance and advised the Board she had reviewed several samples and felt this was the best fit for the Town. After a brief discussion it was decided that the words curb and gutter would be removed from the ordinance as that would be the Town’s responsibility but it will be the property owner’s responsibility to ask the Town to pay for the replacement of the curb and gutter. The Board also would like to see changes to section 11-1-60 25% would be replaced by 10% for the cost, and asked Melinda to replace the language for the time limit so it reads more clearly. The Board also asked Melinda to prepare language for the width of the sidewalks to be four foot and if the sidewalk had to be repaired to be ADA compliant the Town would cover the difference in cost.   The Board directed staff to make the changes and provide a clean copy at the February meeting.

New Business:          d.               RESOLUTION 2016-01 Designating posting places and Legal Publication: Debra Chumley advised the Board designating posting places and a legal publication had to be done at the first meeting of the year. She stated the posing places were Town Hall and the Post Office and recommended that the Greeley Tribune was designated as the legal publication as they are a daily newspaper. Trustee Sparrow made a motion to adopt resolution 2016-01 designating tow public places with the Town of Keenesburg for posing of public notices and designating a legal publication, seconded by Trustee Baumgartner. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

e.              RESOLUTION 2016-02 Substantial Compliance RE-3J annexation: Debra Chumley gave an overview of the resolution and advised the resolution had been reviewed by Kathleen and all items had been corrected. Trustee Baumgartner made a motion to adopt resolution 206-02 finding substantial compliance for an annexation petition filed with the Town for the School District RE-3J annexation, seconded by Trustee Wafel. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 f.            RESOLUTION 2016-03 Substantial Compliance Amber Chris LLC annexation: Debra Chumley stated that this resolution was the same as the School Districts and recommended approval. There was a brief discussion about the annexation and why the School District was a separate annexation. Trustee Beach made a motion to adopt resolution 2016-03 finding substantial compliance for an annexation petition filed with the Town for the AmberChris annexation, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

g.            ORDINANCE 2016-02 Back Flow prevention: Debra advised the Board that this ordinance was a result in changes in state regulations to protect our water from contamination and was prepared from the state template and Melinda and Ramey had reviewed the ordinance. Debra recommended adoption of the ordinance. There was a brief discussion on where they would need to go. Debra stated that they will have to go on all non-single family residence. It was also discussed that Ramey will come out and do all the inspections. There was also a discussion on the time line and Debra advised it was a phased project and we had to have 60% tested by the end of the year. Melinda explained that once there has been notice given they customer will have 120 days to install. Debra also advised that this will be at the customer’s expense. Trustee Sparrow made a motion to adopt ordinance 2016-02 adopting back flow prevention and cross-connection control program for the Town of Keenesburg, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

h.         ORDINANCE 2016-03 Update MJ laws: Debra Chumley gave a review of the ordinance and advised it addressed the code for the marijuana laws and court costs. Melinda stated the ordinance would increase the general penalty on all ordinance violations. Trustee Tyler made a motion to adopt ordinance 2016-03 mending provisions in the Keenesburg Municipal Code concerning marijuana, court costs, and penalties, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 i.          Introduce and set public hearing for ORDINANCE 2016-04 adopting the 2010 Model Traffic Code by Reference: Debar Chumley informed the Board that this was an introduction to the ordinance and the Board need to direct staff to publish for the public hearing and it would be brought back at the next meeting for a public hearing. Mayor Kipp directed staff to publish notice of the public hearing.

 j.          Amendment to Public Improvements agreement between The Town of Keenesburg and Wild Country RV Park--RESOLUTION 2016-04 Approving the amendment: Debra stated she was approached by the owners of the RV Park and asked if we could release the letter of credit. She stated that we could not until final acceptance has been granted. There are a few items that haven’t been completed or can’t be inspected due to weather. Deb gave an overview of the items. Deb stated that this amendment proposes is that they will post a $20,000.00 deposit with a cashier’s check and at that time we will release there letter of credit. Deb stated that this will not grant them final acceptance. There was a discussion on how the $20,000.00 was agreed upon and how much the final items would cost to repair and/or complete. Trustee Beach made a motion to adopt resolution 2016-04 approving a first amendment to the public improvements agreement and cash deposit agreement for the Wild Country RV Park & Storage USR with the condition the condition receipt of $20,000.00 cashier’s check to be held, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 k.          RESOLUTION 2016-05 Joint Resolution in support of local schools: Debra advised that the resolution had been reviewed by the School and recommended approval. She also stated that the resolution will on be effective if 100% of everyone listed agrees. Trustee Sparrow made a motion to adopt resolution 2016-05 in support of local schools, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 l.           Contract for Services Ramey Environmental Compliance—RESOLUTION 2016-06: Mayor Kipp stated due to the resignation of Marc Johns and state regulations getting tighter we need to have someone with a license. He also stated that this contract will only be for one year and at the end of the year we will review the contract and see if this is the direction we wish to continue. If someone with a license is hired Debra stated there was a termination clause. Melinda reviewed the termination clause. There was a brief discussion on how to proceed and the scope of work. Trustee Baumgartner made a motion to adopt resolution 2016-06 approving an operational contract between the Town of Keenesburg and Ramey Environmental Compliance, LLC to provide water and wastewater service to the Town, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 m.         Scope of work Telesto Solutions AC Water Main Replacement: Debra gave an outline of the scope of works for the engineering services for the water main replacement and recommended approval. There was a brief discussion on who was going to oversee the project and Debra advised that Telesto will inspect and have visits as well to make sure the work is complete. Trustee Beach offed her support for the project. Trustee Beach made a motion to approve the scope of work from Telesto Solutions, LLC for the ac water pipe replacement project, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 n.          Scope of work Telesto Solutions Street Project: Debra gave an overview of the project. She stated the estimate of for services was $23,240.00 and that there were allowances for site visits to oversee the project. Trustee Beach made a motion to approve the scope of work from Telesto Solutions, LLC for the 2016 road maintenance project, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 o.          Request for Comprehensive plan map amendment AmberChris LLC: Debra gave an overview of the request from AmberChris to change designation from commercial highway to industrial. She stated this request will run concurrent with the special use permit and will be contingent upon approval of the special use permit. She gave the background of the annexation and special use permit. There was a discussion on the Planning Commissions input and what the next step was. Mayor Kipp directed staff to set the public hearings on March 3^rdfor the Planning Commission and March 14^th for the Town Board.

 p.           Review KMC Section 2-2-20 Mayoral Duties: Mayor Kipp advised that the appointing authority was removed from the personnel policy and should be removed because we don’t have an appointing authority anymore. Debra advised that the change would need to be done by ordinance and would be brought back at the next meeting.

Board Member Information and discussion:

 q.              1) December Well Flow Data:

                  2) Crime Report:

Staff Reports:                  Administration: Debra Chumley stated that CR 59 was now in operation. She also stated that we were waiting to complete the waterline project and it will be cleaned up and complete once the weather will allow for it. She advised that staff has attended to pre-application meetings this month and has two more scheduled. The election will move forward and will know more on January 25^th. The budget is complete and ready to be picked up. The personnel policy has been complete and will be reviewed at the February meeting.

Public Works: Mayor Kipp stated that public works department have been working on getting streets cleaned up after the snow. There was a discussion of snow removal.

Legal

Engineering: Mayor Kipp stated that Telesto is working hard.

Committee Reports

Board Member Comments: Trustee Baumgartner asked who picked up nomination packets. Debra advised that there were five out for Trustee and one for Mayor. She advised that Wendi, Cindi, Lisa, Mark Johns, and Dwain Barclay for Trustee and Danny for Mayor.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Tyler voting yes. The meeting adjourned at 7:18 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on 
Monday, February 16, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach Lisa Sparrow, Ken Gfeller, Wendi Tyler and Mayor Danny Kipp were present.

Others Present: Debra Chumley, Town Clerk, Toni Pearl, Assistant Town Treasurer and Kent Bruxvoort, Town Engineer.

Public Comments:

Bruce Sparrow 29519 WCR 16 ½ Keenesburg, Co 80643. Mr. Sparrow voiced his concerns on information he received on the status of CR 49 and asked the board to consider putting a letter together favoring other options for the CR 49 corridor.

Bob Grand 105 E Woodward Ave Keenesburg, CO 80643. Mr. Grand voiced his frustration on the decision to cancel the last planning commission meeting. He felt that the decision to cancel a meeting should be made by the planning commission. He expressed that he believes that the Mayors time could be utilized better by meeting with other officials instead of plowing snow.

Courtney Gerkin 29593 CR 20 Keenesburg, CO 80643. Ms. Gerkin shared with the board that she and her classmates were in a Civics class at Weld Central High School and were attending the meeting to get an understanding on what was going on in the community as well to get credit in the class. The board thanked them and welcomed them.

Consent Agenda:

1. Approval of minutes 01/19/2016
2. Financial reports and payment of bills

Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

Old Business:        c.   ORDINANCE 2016-01 Sidewalk Maintenance

Debra advised the board that street specs have been reviewed and Fair Meadows is the only location in town that was up to date. She suggested the ordinance be tabled Mayor Kipp agreed and noted this will allow time to update current specs. Motion was made by Trustee Baumgartner seconded by Trustee Beach to table Ordinance 2016-01 Sidewalk Maintenance. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

                              d.   Public Hearing: ORDINANCE 2016-04 2010 Model Traffic Code by reference

Mayor Kipp opened the public hearing at 6:10pm. Debra reminded the board the ordinance was introduced at January’s meeting. She shared that the town currently used 2006 Model Traffic Code and by updating to 2010 Model Traffic Code will help the Town be consistent with the version used by the Town of Lochbuie. Mayor Kipp closed the public hearing at 6:11pm. Motion was made by Trustee Baumgartner seconded by Trustee Tyler to adopt Ordinance 2016-04 2010 Model Traffic Code by reference. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

New Business:

1. RESOLUTION 2016-10 Approving a bid and Authorizing execution of a construction contract with Engineering America, Inc. for the Municipal Water Storage Tank Project.

Kent expressed his opinion that this is an excellent project for the town and advised the board he was available to answer any questions. An overview was given on the application process. Kent explained the Town received three bids as follows: Engineering America $352,287, Shearer Tank $427,700 and UIG/Asian $533,925. He shared that Engineering America had a representative in Fort Collins and felt this is a great advantage for the Town. The board briefly discussed the project. Motion was made by Trustee Baumgartner seconded by Trustee Wafel to approve Resolution 2016-10 awarding the bid to Engineering America and authorizing execution of a construction contract with Engineering America, Inc. for the Municipal Water Storage Tank Project at a fixed cost as well as a not to exceed cost of $352m287.00. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes

            e.   RESOLUTION 2016-07 Approving the annexation agreement with School District RE-3J

Debra shared with the board that the annexation was reviewed by both legal and the school district. She noted that all the terms were agreed upon and the Board of Education’s President had signed the agreement. Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt Resolution 2016-07 approving the annexation agreement with School District RE-3J. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

1. RESOLUTION 2016-08 Approving the annexation agreement with AmberChris

Debra shared that the applicant signed the agreement and recommended this resolution be approved. Motion was made by Trustee Beach seconded by Trustee Tyler to adopt Resolution 2016-08 approving the annexation agreement with AmberChris. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

                              g.   RESOLUTION 2016-09 Supporting HB 1155

Mayor Kipp advised the board that the bill would protect the County’s investment in Weld County Road 49. He added he supported the bill and asked the board to do so as well. The Board discussed HB 1155 pertaining to CR49. Motion was made by Trustee Beach seconded by Trustee Wafel to adopt resolution 2016-09 Supporting HB 1155. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

1. ORDINANCE 2016-05 Revising section 2-2-20 Mayoral Duties

Mayor Kipp advised the board the ordinance helped clean up verbiage that no longer pertained due to the update of the Personnel Guidelines which are set to be reviewed. Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt Ordinance 2016-05 revising section 2-2-20 Mayor Duties. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

1. Request to waive an application fee and defer development fees for Fair Meadows

Debra advised the board that she has been working with Dale Boehner and Troy Armstrong to help encourage new construction at Fair Meadows. She advised the board that Troy and Dale requested that review fees for their project be deferred until such time of the first building permit is issued. In interest of supporting development staff recommended the application fee of $500.00 to request an amendment to the PUD be waived and to defer any review fees associated with this project until the first building permit is issued as well as waive the 10% administrative fee for this project. Mayor Kipp recommended this be considered to help get something started in town and shared he felt this is a small price to pay to help with economic development. Motion was made by Trustee Gfeller seconded by Trustee Tyler to waive the application fee of $500.00, the 10% administrative fee and to defer review fees associated with the requested second amendment to the PUD for the Fair Meadows Subdivision for all fees occurring February 4, 2016 and after. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

1. Review and consider approval of Personnel Guidelines

Debra advised the board that she sat down one on one with a representative from Mountain States Employers Council for additional help to revise and break down the corrections made to the Personnel Guidelines. She shared that Mountain States was generous by not billing us for this service. Motion was made by Trustee Beach seconded by Trustee Tyler to approve the Personnel Guidelines. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

1. Donation request After-Prom

Debra advised the board that town had donated $50.00 to the after-prom last year and felt this was a good amount to donate again this year. Trustee Sparrow agreed and shared that she felt it was good for the Town to help the community. Motion was made by Trustee Sparrow seconded by Trustee Gfeller to donate $50.00 to the Weld Central After-Prom. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

Board Member Information and discussion:

1. Crime Report

Staff Reports:Administration

Debra advised that the pre- bid meeting for the street project was scheduled Friday February 19, 2016 at 1:30pm.

She also let the board know that Chasity had resigned effective April 15, 2016 and there was a job opening for Utility Billing Clerk/ Receptionist/ Court Clerk. She further stated that she had three applications so far and the plan was to have someone in place by mid-March to allow for training.

Public Works: Pubic Works Report

Debra reported that the VFD for the booster station had been installed on Friday, and that the pump at the lift station at the shop went out over the weekend. Ramey was advised and the came out and pulled the pump for repairs.

 Legal

Engineering

Committee Reports

Board Member Comments

Mayor Kipp shared that he did not help with snow removal during the last snow storm.

He acknowledged that there was room for improvement while plowing Main Street. He shared the plan was to go back over Main Street while there is no traffic to insure the snow is removed to prevent build up next to the curb. Trustee Beach thanked public works for their great efforts on snow removal.

Mayor Kipp advised the board that he felt that the public works department was running well, and that he and Debra planned to meet with Tyler and Bryan on a weekly basis.

Trustee Tyler shared that she heard positive feedback in reference to the Lochbuie Police Department in town. Trustee Sparrow disagreed and shared that she had heard negative comments. Debra suggested Trustee Sparrow talk to Chief McCoy to help get the issues resolved.

Trustee Gfeller asked Mayor Kipp if there was any plan to fix the parking lines on Main Street. Mayor Kipp advised Trustee Gfeller and the board that painting is something that is done in the springtime and shared the Town will look into some different options.

Adjournment

Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; the motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes. The meeting adjourned at 7:13pm.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on Monday, March 14, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Wendi Tyler and Mayor Danny Kipp were present.

Absent: Trustee Lisa Sparrow

Others Present: Debra Chumley, Town Clerk, Toni Pearl, Assistant Town Treasurer, Kathleen Kelly, Attorney, Kent Bruxvoort, Town Engineer and Todd Hodges, Town Planner.

Public Comments: none.

Consent Agenda:

1. Approval of minutes 02/16/2016
2. Financial reports and payment of bills

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller and Tyler voting yes.

Old Business:           None

New Business:                     c.         Public Hearing: School District RE-3J Annexation (Weld Central Complex) and initial zoning

Mayor Kipp gave a brief overview of the process that would take place during the hearing..

He opened the public hearing for the proposed School District RE-3J Annexation (Weld Central Complex) and initial zoning at 6:05 pm.

Debra advised that the notice of the public hearing regarding the zoning application as well as the annexation petition was published in the Greeley Tribune on January 25, February 1, 8 and 15, 2016. Property owners within 300 feet of the property were mailed notice of the public hearings on February 12, 2016, and notice was posted on the property advising of the public hearing on February 19, 2016

Lisa Clark 195 S Dickson St. Keenesburg, CO- Director of Finance for Weld County School District RE-3J. She stated that the school was asked to annex based on a previous agreement with the town and moved forward with it.

Trustee Baumgartner noted she would exclude herself from the vote due to her involvement with the school board.

Town Planner: Todd Hodges 2412 Denby Court Fort Collins, CO 80526.

Mr. Hodges explained the property is located south and adjacent to SH 52 and west and adjacent to CR 59. He explained the project includes annexation and zoning from Weld County AG to Keenesburg’s Public Zone District and also includes Rights-of-ways for CR 57 AND SH 52. The annexation is a result of a prior pre-annexation agreement that required the school to annex at the Town’s request and the site is an existing facility that is served by Keenesburg water.

Mayor Kipp opened the public comment portion of the hearing. All speakers were sworn in.

Shirley Pankow, 5028 Weld CR 59, Keenesburg, Colorado.

She stated she was worried about the increase in traffic around her house and asked what will be done to control it.

Bob Fritzler, 57552 CR 16, Keenesburg, Colorado

Mr. Fritzler stated that he did not understand the presentation and wanted more information about the annexation.

With no other public comments, Mayor Kipp closed the public comment portion of the public hearing.

Todd addressed concerns about the traffic and emphasized that the Weld Central Complex was an existing facility and there’s not any reason for traffic to increase in the area.

Debra explained in detail about the annexation and stated it was a serial annexation which will be done in seven parts along CR 57 ROW and Highway 52, through the right-of-way to the school property and clarified the Town will not be responsible for highways.

Mayor Kipp closed the public hearing at 6:21pm and turned the matter over to the board for consideration.

1. RESOLUTION 2016-11 Finding the Area Proposed to be Annexed known as the School District RE-3J Annexation No. 1 Eligible for Annexation

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt RESOLTUION 2016-11 finding the area known as the School District RE-3J annexation number 1 eligible for annexation. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

2. ORDINANCE 2016-06 Annexing the School District RE-3J Annexation No. 1

Motion was made by Trustee Beach, seconded by Trustee Gfeller to adopt ORDINANCE 2016-06 approving an annexation known as the School District RE-3J Annexation Number 1 to the Town of Keenesburg, Colorado. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

3. RESOLUTION 2016-12 Finding the Area Proposed to be Annexed known as the School District RE-3J Annexation No. 2 Eligible for Annexation

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt RESOLUTION 2016-12 finding the area known as the School District RE-3J Annexation Number 2 Eligible for Annexation. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

4. ORDINANCE 2016-07 Annexing the School District RE-3J Annexation No. 2

Motion was made by Trustee Beach, seconded by Trustee Gfeller to adopt ORDINANCE 2016-07 approving an Annexation known as the School District RE-3J Annexation Number 2 to the Town of Keenesburg, Colorado. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

5. RESOLUTION 2016-13 Finding the Area Proposed to be Annexed known as the School District RE-3J Annexation No. 3 Eligible for Annexation

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt RESOLUTION 2016-13 finding the area known as The School District RE-3J Annexation Number 3 Eligible for Annexation. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

6. ORDINANCE 2016-08 Annexing the School District RE-3J Annexation No. 3

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt ORDINANCE 2016-08 approving an annexation known as the School District RE-3J Annexation Number 3 to The Town of Keenesburg. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

7. RESOLUTION 2016-14 Finding the Area Proposed to be Annexed known as the School District RE-3J Annexation

No. 4 Eligible for Annexation

Motion was made by Trustee Beach, seconded by Trustee Gfeller to adopt RESOLUTION 2016-14 finding the area known as the School District RE-3J Annexation Number 4 Eligible for Annexation. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

8. ORDINANCE 2016-09 Annexing the School District RE-3J Annexation No. 4

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt ORDINANCE 2016-09 approving an annexation known as the School District RE-3J Annexation Number 4 to the Town of Keenesburg, Colorado. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

9. RESOLUTION 2016-15 Finding the Area Proposed to be Annexed known as the School District RE-3J Annexation No. 5 Eligible for Annexation

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt RESOLUTION 2016-15 finding the area known as the School District RE-3J Annexation Number 5 eligible for annexation. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

1. ORDINANCE 2016-10 Annexing the School District RE-3J Annexation No. 5

Motion was made by Trustee Beach, seconded by Trustee Gfeller to adopt ORDINANCE 2016-10 Approving an annexation known as the School District RE-3J Annexation Number 5 to the Town of Keenesburg, Colorado. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

1. RESOLUTION 2016-16 Finding the Area Proposed to be Annexed known as the School District RE-3J Annexation No. 6 Eligible for Annexation

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt RESOLUTION 2016-16 finding the area known as the School Disctrict RE-3J Annexation Number 6 Eligible for annexation. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

2. ORDINANCE 2016-11 Annexing the School District RE-3J Annexation No. 6

Motion was made by Trustee Beach, seconded by Trustee Gfeller to adopt ORDINANCE 2016-11 approving an annexation known as the School District RE-3J Annexation Number 6 to the town of Keenesburg, Colorado. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

3. RESOLUTION 2016-17 Finding the Area Proposed to be Annexed known as the School District RE-3J Annexation No. 7 Eligible for Annexation

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt RESOLUTION 2016-17 finding the area known as the School District RE-3J Annexation Number 7 Eligible for Annexation. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

4. ORIDNANCE 2016-12 Annexing the School District RE-3J Annexation No. 7

Motion was made by Trustee Beach, seconded by Trustee Gfeller to adopt ORDINANCE 2016-12 approving an annexation known as the School District RE-3J Annexation Number 7 to the Town of Keenesburg, Colorado. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

5. ORDINANCE 2016-13 Zoning the School District RE-3J Annexation Public Zone District

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt ORDINANCE 2016-13 zoning property annexed to The Town of Keenesburg known as the School District RE-3J Annexations 1-7 as Public Zone District. A roll call vote was taken, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 5-0.

1. Public Hearing: Comprehensive Plan Amendment (Commercial Highway to Industrial), Annexation, Zoning (Light Industrial) and Use by Special Review Permit (Cast Concrete Plant) for AmberChris LLC

Mayor Kipp opened the public hearing for the proposed Comprehensive Plan Amendment (Commercial Highway to Industrial), Annexation, Zoning (Light Industrial) and Use by Special Review Permit (Cast Concrete Plant) for AmberChris LLC at 6:30 pm.

Debra advised that the notice of the public hearing concerning the comprehensive plan amendment, zoning and use by special review permit applications were published in the Greeley Tribune on January 25, February 1,8 and 15, 2016. Property owners within 300 feet of the property were mailed notice of the public hearings on February 12, 2016, and notice was posted on the property advising of the public hearing on February 19, 2016.

Applicant Representative: Chad Cox Western Engineering 20 S. 5th St, Brighton, CO 80601.

Applicant: Paul Martin 28375 Highway 52, Keenesburg, CO 80643

Mr. Cox gave a brief overview of the site located on 34.94 acres down the street from the high school and described the project as a proposed concrete precast facility along Highway 52. He pointed out areas on the displayed overhead presentation where 5’ berms lay along the property as sound and screening barriers. Mayor Kipp asked if the applicant would explain current traffic on the site. Mr. Martin explained there was currently about 8-10 employees and explained future plan was to have about 5-8 semi-trucks coming and going on a daily basis. He noted they do have a permit from CDOT to access the easement onto the property. Trustee Gfeller asked what the hours of operation would be. Mr. Martin shared hours of operations will more than likely be a typical work day from 7 am – 4 or 5 pm. He also noted that there will be outdoor lights on the premises. The lights are no glare to insure no light cast on the highway or surrounding properties for smooth traffic flow for motorist’s traveling down Highway 52 during the evenings.

Town Planner: Todd Hodges, 2412 Denby Court Fort Collins, CO 80526. Mr. Hodges shared the property is located south and adjacent to SH 52, and east of CR 59. The property address is 29378 Highway 52. The project included a Comprehensive Plan amendment from Highway Commercial to Industrial, Annexation, and a change of zone from County AG to Light Industrial and a Use by Special Review Permit for a cast concrete plant. He shared it was a flag pole annexation off of the school district’s annexation. Todd referred to the state statue stating that the Health Department regulations must be in compliance regarding noise and dust.

Mayor Kipp opened the public comment portion of the hearing. All speakers were sworn in.

Shirley Pankow, 5028 Weld CR 59, Keenesburg, Colorado.

She asked if there was a plan to put a fence around the property and felt it was an eyesore. Mayor Kipp advise her that there were trees landscaped along highway 52. Ms. Pankow shared she’s not against the development but doesn’t want to have to see it.

Sara Santos, 4509 CR 83, Keenesburg, Colorado.

She needed clarification on how close this property was to the school and noted that there is already a lot of traffic in the area and was concerned about how the area will be effected.

With no other public comments, Mayor Kipp closed the public comment portion of the public hearing.

Applicant: Paul Martin 28375 Highway 52, Keenesburg, CO. Mr. Martin explained some misunderstanding on information gathered at the Planning Commission meeting his desire was 50ft storage length and access lanes of 10-15 feet. Mayor Kipp explained and clarified with Trustee Wafel he understood at the Planning meeting the road going into the site needed to be graveled.

Mayor Kipp closed the public comment portion of the public hearing and turned the matter to the board for deliberation. There was no further discussion.

Mayor Kipp closed the public hearing at 7:08pm.

1. RESOLUTION 2016-18 Approving the Comprehensive Plan Amendment

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt RESOLUTION 2016-18 approving an Amendment to the Comprehensive Plan. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

2. RESOLUTION 2016-19 Finding the Area Proposed to be Annexed known as the AmberChris Annexation No. 1 Eligible for Annexation

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt RESOLUTION 2016-19 finding the area known as the Amberchris Annexation Number 1 Eligible for Annexation. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

3. ORDINANCE 2016-14 Annexing the AmberChris Annexation No. 1

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt ORDINANCE 2016-14 approving an annexation known as The Amberchris Annexation Number 1 to the Town of Keenesburg, Colorado. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

4. RESOLUTION 2016-20 Finding the Area Proposed to be Annexed known as the AmberChris Annexation No. 2 Eligible for Annexation

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt RESOLUTION 2016-20 finding the area known as Amberchris Annexation Number 2 Eligible for Annexation. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

5. ORDINANCE 2016-15 Annexing the AmberChris Annexation No. 2

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt ORINANCE 2016-15 approving an annexation known as the Amberchris Annexation Number 2 to The Town of Keenesburg, Colorado. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

6. RESOLUTION 2016-21 Finding the Area Proposed to be Annexed known as the AmberChris Annexation No. 3 Eligible for Annexation

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt RESOLUTION 2016-21 finding the area known as The Amberchris Annexation Number 3 Eligible for Annexation. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

7. ORDINANCE 2016-16 Annexing the AmberChris Annexation No. 3

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt ORDINANCE 2016-16 approving an annexation known as The Amberchris Annexation Number 3 to The Town of Keenesburg, Colorado. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

8. ORDINANCE 2016-17 Zoning the AmberChris Annexation Light Industrial

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt ORDINANCE 2016-17 zoning property annexed to The Town of Keenesburg known as The Amberchris Annexations 1-3 as Light Industrial Zone District. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

9. RESOLUTION 2016-22 Approving with Conditions a Use by Special Review Permit for AmberChris LLC for a Cast Concrete Plant

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt RESOLUTION 2016-22 Approving a Use by Special Review permit for AmberChris LLC for a cast concrete plant with conditions to strike out 50 feet regarding access to storage and screened fencing to be approved by staff. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

1. Public Hearing: Fair Meadows Development LLC PUD Amendment

Mayor Kipp opened the public hearing for proposed Fair Meadows Development LLC PUD Amendment at 7:17pm.

Debra advised that the notice of the public hearing concerning the the 2^nd amendment to the PUD was published in the Greeley Tribune on February 12, 2016. Property owners within 300 feet of the property were mailed notice of the public hearings on February 12, 2016, and notice was posted on the property advising of the public hearing on February 19, 2016.

Town Planner: Todd Hodges, 2412 Denby Court Fort Collins, CO 80526. Mr. Hodges explained this is the 2^ndamendment to the PUD and the property is still owned by the previous developer. The prior PUD zoning was different with larger setbacks where this change will allow updates to meet current code. He noted the developer shared three proposed plans for development in the subdivision and they were provided in the board packet for review. Trustee Baumgartner asked how the reduction in setbacks will affect the overall appearance. Todd shared this change will only effect the side setbacks and will not be a significant difference. He clarified the setbacks are measured from the foundation of the home and not the eave.

With no public comment or further deliberation from the board Mayor Kipp closed the public hearing at 7:27pm.

1. RESOLUTION 2016-23 Approving with Conditions an amendment to the PUD for the Fair Meadows Development LLC

Motion was made by Trustee Beach, seconded by Trustee Gfeller to adopt RESOLUTION 2016-23 approving the Fair Meadows PUD amendment Number 2 with conditions stated in Exhibit A. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

1. RESOLUTION 2016-24 Granting Final Acceptance Wild County RV Park Public improvements

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to adopt RESOLUTION 2016-24 Granting final acceptance of public improvements constructed for the Wild Country RV Park & Storage USR. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

g.   RESOLUTION 2016-25 Awarding a contract to Straightline Sawcutting, Inc. contractor for the street improvements project and authorizing the Mayor to sign

Gene Fladen and Mike McAndrews introduced themselves to the board. Gene gave an overview on their experience. He explained they plan to work efficiently to get the job completed in a timely manner. Motion was made by Trustee Tyler seconded by Trustee Beach to adopt REOLUTION 2016-25 approving a bid and authorizing the Mayor to execute a contract with Straightline Sawcutting, Inc. for the street improvement project. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

1. Board Member Information and discussion
2. Crime Report

Staff Reports:          Administration

Debra shared the rabies clinic was scheduled April 30, 2016 from 10:00am -12:00 pm and asked for one volunteer.

She invited the board to attend the Easter Egg Hunt to be held at Schey Park on March 26, 2016 at 11:00 am.

She handed out invitations given from The Town of Lochbuie to attend their groundbreaking event April 2, 2016 at 10:00am.

She followed up in reference to a question about the parking lines on Main Street and shared public works is looking into a company that sells a tape that adheres with a torch to the asphalt and has an estimated 5-10 year lifetime. The plan was to test the tape on Main Street between Gandy and Woodward. Trustee Baumgartner asked what the cost comparison was, Debra shared that it will cost about $2,400 to do Main Street and it was about double the price of paint but the tape is said to last longer.

She advised there was an emergency purchase of $18,904.68 for pumps for the lift station because both have gone out. She shared Lochbuie gave the Town a loaner pump for the time being.

Debra shared that the new employee Christina Fernandez will start March 22, 2016.

            Public Works: Pubic Works Report

            Legal

            Engineering

Committee Reports

Board Member Comments

Adjournment

Motion was made by Trustee Tyler, seconded by Trustee Wafel to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller and Tyler voting yes. The meeting adjourned at 7:53pm.

ATTEST:

                                    ______                                                                                   _____

Danny R. Kipp, Mayor                                                         Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING MINUTES

MONDAY, MARCH 14, 2016

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in a regular session on Monday, March 14, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:53pm.

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Wendi Tyler and Mayor Danny Kipp were present.

Absent: Trustee Lisa Sparrow, personal conflict

Others Present: Debra Chumley, Town Clerk, Toni Pearl, Assistant Town Treasurer, Kathleen Kelly, Attorney, Kent Bruxvoort, Town Engineer and Todd Hodges, Town Planner.

  j.          Liquor License renewal American Legion

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the liquor license renewal for American Legion Post 180. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

Adjournment

Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller and Tyler voting yes. The meeting adjourned at 7:54pm.

ATTEST:

 Danny R. Kipp, Mayor                                                         Debra L. Chumley, Town Clerk

Call to Order: The Board of Trustees of the Town of Keenesburg met in a special session on Monday, March 28, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Acting Mayor Trustee Wendi Tyler called the meeting to order at 4:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustees Wilbur Wafel, Sandra Beach, Kenneth Gfeller, and acting Mayor Wendi Tyler were present.

Absent: Trustee Lisa Sparrow, Cindy Baumgartner, and Mayor Danny Kipp

Others Present: Debra Chumley, Town Clerk

Public Comments: none.

Old Business:     a.   RESOLUTION 2016-26 Approving a revised contract between the Town of Keenesburg and Engineering America, Inc.:

Debra informed the board that there was an oversight when the RFB for the water tank was issued, and our form contract was not included. Therefore Engineering America did not have the opportunity to review our contract and determine if the provisions were acceptable to them. 
We have worked together to make a few small changes that will protect the town as well as Engineering America, Inc.

The changes are as follows:

1. In all instances, where it is stated that something needs to be completed to the satisfaction and approval of the town, we have added (Industry Standard). Without the “industry standard” it is Engineering America’s stance that this is too subjective.
2. They have added language in section 7 to assure that the town has appropriated funds for this project. They have also added a section “differing subsurface conditions” to demonstrate that it is not currently known what will be required for the foundation of the tank. This section is to protect Engineering America for the “not to exceed amount of $ $77,571.00” in the contract if in fact they uncover a condition that requires further excavation. This could also go the other way, and save the town money if they do not need to excavate as much as the soils report states.   The board appropriated 10% overage for this project, so it is not likely that we will get into the position of having to amend the budget, but it is possible.

These changes have been reviewed by and supported by town attorney, Kathleen Kelly. It is staff recommendation that this revised contract be approved so that we can get moving on this project.

Motion was made by Trustee Gfeller, seconded by Trustee Wafel to adopt RESOLUTION 2016-26 approving a bid and authorizing execution of the construction contract with Engineering America, Inc. for the Municipal water storage tank project; motion carried 4-0. Acting Mayor Wendi Tyler, Trustees Wafel, Beach and Gfeller voting yes.

Board Member Information and discussion

Staff Reports: Administration

Public Works: Pubic Works Report                                                                            Legal

Engineering

Board Member Comments: Trustee Wafel asked staff to look into the legislation concerning train noise that was featured in the March 7 CML newsletter.

Trustee Gfeller reported that the town’s facebook page was close to 400 likes.

Adjournment

Motion was made by Trustee Gfeller, seconded by Trustee Wafel to adjourn the meeting; the motion carried 4-0, Acting Mayor Trustee Tyler, Trustees Wafel, Beach, and Gfeller voting yes. The meeting adjourned at 4:07pm.

ATTEST:

Wendi Tyler, Acting Mayor                                     Debra L. Chumley, Town Clerk

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on Monday, April 18, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Wendi Tyler and Mayor Danny Kipp were present.

Absent: Trustee Lisa Sparrow

Others Present: Debra Chumley, Town Clerk, Toni Pearl, Assistant Town Treasurer.

Acknowledgement of Departing Board Members:

Debra thanked Trustee Sparrow for her time served on the board from 2012-2016.

Swearing in of Newly Elected Officers:

Newly elected Trustees Cindy Baumgartner, Marc Johns and Wendi Tyler were sworn in. Town Clerk, Debra Chumley, administered the oath to the elected Trustees, Cindy Baumgartner, Wendi Tyler, and Marc Johns, they were then presented with their certificates of election and they took their seats. Mayor Kipp congratulated them. Debra shared that the Mayor would not be sworn in due to the recount to be conducted the following day.

Appointments:

1. Town Attorney

Motion was made by Mayor Kipp, seconded by Trustee Beach to appoint Kathleen Kelly of Light Kelly, P.C. as the Town Attorney. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

2. Town Manager

Motion was made by Mayor Kipp, seconded by Trustee Gfeller to appoint Debra Chumley as the Town Manager. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

3. Town Clerk

Motion was made by Mayor Kipp, seconded by Trustee Tyler to appoint Toni Pearl as the Town Clerk. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

4. Treasurer

Motion was made by Mayor Kipp, seconded by Trustee Tyler to appoint Debra Chumley as the Town Treasurer. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

5. Judge

Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to appoint Willard Hardesty as the Town Judge. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

6. Mayor Pro-Tem

Motion was made by Mayor Kipp, seconded by Trustee Tyler to appoint Cindy Baumgartner as Mayor Pro-Tem. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

7.             Committees

                           1. Planning Commission

Mayor Kipp stated he would like to reappoint Dwaine Barclay to the Planning Commission. He also reappointed Trustee Wafel to the Planning Commission.

Public Comments: There was no public comments.

Consent Agenda:

1. Approval of minutes 03/14/2016

Mayor Kipp made a correction to the minutes from 03/14/2016 on page 2, paragraph 2 and line 5 should state CR 57 instead of CR 47. Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to approve the minutes with the correction. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

Approval of minutes 03/28/2016

Financials and payment of Bills

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to approve the remaining consent agenda items. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

Old Business:           None

New Business:         

1. RESOLUTION 2016-27 approving a 1^st amendment to our Agreement with THD LLC (Town Planner)

Debra explained Todd Hodges, Town Planner was seeking an increase in fee and has not raised fees to the town since 2011. She felt the fees were a modest increase from $85.00 per hour to $100.00 per hour and recommended the board approve the amendment to the agreement. Trustee Beach asked how much the town was billed last year, Debra wasn’t able to answer and explained that most bills from THD LLC are bill backs to applicants for projects such as applications for annexations, zoning, special use or site plans. Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt RESOLUTION 2016-27 approving the first amendment to the town’s agreement with Todd Hodges Design LLC for professional services. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

1. RESOLUTION 2016-28 approving an addendum to the operational contract with Ramey Environmental, Inc.

Debra explained she handed out a redlined paper copy of the agreement that showed the changes recommended by the Town Attorney and noted the changes mirrored the original agreement. The addendum will result in a reduction in services that the town previously had and was set to go into effect in May due to the rehire of the Public Works Director. Motion was made by Trustee Baumgartner, seconded by Trustee Gfeller to approve RESOLUTION 2016-28 approving an addendum to the operation contract with Ramey Environmental Compliance, Inc. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

1. Summer Reading Program Donation Request

Debra explained the town donated $75.00 to the program last year and recommended the town donate $100.00 this year. Mayor Kipp recognized the ongoing effort put into the Summer Reading Program and felt it was a good program for the town to support. Trustee Baumgartner asked where exactly all money donated to the program goes. Debra was not able to answer. Motion was made by Trustee Beach seconded by Trustee Tyler to donate $100.00 to the Summer Reading Program. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

1. Fair Book Donation Request

Debra explained last year the town placed a ½ page ad in the amount of $225.00 and recommended the town do the same this year. Motion was made by Trustee Beach seconded by Trustee Tyler to place a ½ page ad in the Fair Book in the amount of $225.00. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

f.    Donation request for Relay for Life

Debra shared that Relay for Life would be held at Schey Park on June 3^rd and 4^th and welcomed the event back to town. She noted the town did not donate to the event last year and recommended the Town donate $100.00 this year and asked for approval of DJ activities and or movies throughout the evening into the morning. Mayor Kipp asked Janeen Hill to step forward and speak on behalf of Relay for Life. Janeen shared that the event wasn’t a success last year and was happy to move it back to Schey Park in hopes of a better turn out. She noted there was room for more teams. Mayor Kipp suggested a donation of $150 in recognition of the event moving back to town. Trustee Beach suggested a donation of $250-“Signature.” Janeen shared with that donation the Town’s Logo would be placed on the t-shirts. Trustee Baumgartner and Trustee Tyler suggested the town get a team started. Motion was made by Trustee Gfeller seconded by Trustee Tyler to donate $250 to Relay for Life and to allow the activities at the park throughout the evening on June 3-4. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

1. Schedule work session for board

Debra advised a work session needed to be scheduled to discuss future planning. Mayor Kipp asked what everyone’s scheduled looked like the first week of May. The Board agreed on Monday, May 2, 2016 at 6 p.m.

Board Member Information and discussion:

      1) Well Flow Data

                                                2) Crime Report March

                                                3) Webinar CML—elected officials training

Debra shared with the board they are required to complete a CML Liability Webinar and noted more information will be given at a later date.

                                                4) CML conference             

Debra shared that the CML Conference will be held June 21^st – 24^th in Vail and asked if anyone would be interested in attending. Mayor Kipp suggested she go since she had been invited to attend the award ceremony. Debra noted that if anyone was interested to let her know before May 13^th for the early bird deal.

Staff Reports:            Administration:

Debra shared that Marc Johns will be returning as the Public Works Director April 25, 2016.

She shared that Straight Line plans to have street project work done by July 4^th. Mayor Kipp noted that if there is a delay due to weather then the schedule will be pushed back.

Legal

Engineering

Public Works

Committee Reports:

Finance

Water/Waste Water

Parks

Streets

Board Member Comments:

Trustee Beach shared that about a month ago she nominated Debra for a 2016 Municipal Hero Award. She asked Trustee Baumgartner to read the letter that she sent into CML. Trustee Beach shared that her letter was awarded and CML invited Debra to attend the luncheon on June 23^{rd to} be held in Vail to receive her award. Debra was also asked to do an interview to be featured in an upcoming CML video and was given $250.00 to donate to her charity of choice. The board thanked Debra for all her hard work.

Trustee Beach reminded everyone that the July 4^th celebration will be held on July 3^rd. Trustee Gfeller shared that the celebration starts at 6pm with live music, activities and vendors.

Mayor Kipp welcomed Marc Johns back as the Public Works Director and also welcomed him to the board. He also thanked Debra for all her hard work and noted he appreciates everything.

Trustee Baumgartner shared she thought all the appointments made were well deserved and think it was a good move for the town.

Adjournment:

Motion was made by Trustee Tyler, seconded by Trustee Johns to adjourn the meeting; the motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes. The meeting adjourned at 6:40 p.m.

ATTEST:

                                    ______                                                                                   _____

Danny R. Kipp, Mayor                                             Toni Pearl, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING MINUTES

MONDAY, APRIL 18, 2016

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order:

The Liquor Licensing Authority of the Town of Keenesburg met in a regular session on Monday, April 18, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:40 pm.

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Marc Johns, Wendi Tyler and Mayor Danny Kipp were present.

Others Present: Debra Chumley, Town Clerk, Toni Pearl, Assistant Town Treasurer.

                              i. Liquor License renewal Ponderosa Inn

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the liquor license renewal for the Ponderosa Inn. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

Adjournment

Motion was made by Trustee Tyler, seconded by Trustee Johns to adjourn the meeting; the motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes. The meeting adjourned at 6:41 p.m.

ATTEST:

Danny R. Kipp, Mayor                                             Toni Pearl, Town Clerk

Call to Order

The Board of Trustees of the Town of Keenesburg met in a special session on Monday, May 2, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Marc Johns, Wendi Tyler and Mayor Danny Kipp were present.

Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk, Todd Hodges, Town Planner and Kathleen Kelly, Town Attorney.

Public Comments

None

Old Business

None

New Business          

1. Ordinance 2016-18 amending the Keenesburg municipal code regarding officer and employee compensation

Debra explained the ordinance repealed Section 2-3-70 of the Municipal Code and noted this was more of a house keeping item due to the change in the board’s responsibility in the involvement of determining compensation for individual Town Employees and Officers. It was staff’s recommendation that the ordinance be approved to update the Keenesburg Municipal Code. Motion was made by Trustee Gfeller, seconded by Trustee Tyler to approve ORDINANCE 2016-18 amending the Keenesburg Municipal code section 2-3-70 regarding officer and employee compensation. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.

1. Executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) and for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. § 24-6-402(4)(b) regarding the Town’s future boundaries and planning areas of property into the Town of Keenesburg.

Motion was made by Mayor Kipp, seconded by Trustee Gfeller to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) and for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. § 24-6-402(4)(b) regarding the Town’s future boundaries and planning areas of property into the Town of Keenesburg. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.

Mayor Kipp stated that the time was 7:02 p.m. and the executive session had concluded. The participants in the executive sessions were: Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Marc Johns, Trustee Kenneth Gfeller, Trustee Wendi Tyler, Toni Pearl, Town Clerk, Debra Chumley, Town Manager, Todd Hodges, Town Planner, and Kathleen Kelly, Town Attorney. Mayor Kipp stated for the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

Board Member Information and discussion

Staff Reports: Administration

Debra shared that she met with the School District and Mike from Colorado Department of Public Health and Environment regarding future completion of the sewer line from Weld Central to the Town. The school does not have the funds to move forward. It was agreed that the Town would apply for a grant and a State Revolving Fund Loan as a match on behalf of the school. She shared the town may qualify for a disadvantage community resulting in a 0-1% loan and worst case scenario a 2% loan. Mike will do some research and get back with that information. The sewer rate for the school as if they were already a customer was calculated and the monthly total of about $400.00 would not be enough to cover the payment. There was a discussion on charging the school an additional fee to help cover the payment. Debra shared these details will be worked out with Kathleen. Trustee Beach asked how much the total project would be Debra stated between $800,000- $1,000,000.

Debra shared an update on the street project- most concrete work was completed and the schedule is currently about one week behind. The Water line on Owen would be replaced by the end of the week and they will move to the waterline on Kipp. Milling will occur next week and phone calls have been made to the surrounding residents to keep them informed. She noted the schedule is posted on the Towns Website and Facebook Page.

Public Works:            Pubic Works Report

Legal

Engineering

Committee Reports

Board Member Comments

Trustee Tyler noted she will not be able to make the Finance Meeting 05/09/2016 but will make it to the Board Meeting 05/16/2016.

Trustee Gfeller answered Trustee Baumgartner’s question from last meeting in regards to donations made to the High Plains Library Summer Reading Program. He shared all monies donated goes directly to the Summer Reading Program for activities, crafts, music, etc.

Adjournment

Motion was made by Trustee Tyler, seconded by Trustee Johns to adjourn the meeting; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns, and Tyler voting yes; the motion carried 7-0. The meeting adjourned at 7:11 p.m.

ATTEST:

Danny R. Kipp, Mayor                                             Toni Pearl, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING MINUTES

MONDAY, MAY 2, 2016

IMMEDIATELY FOLLOWING SPECIAL BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order

The Liquor Licensing Authority of the Town of Keenesburg met in a regular session on Monday, May 2, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:12 p.m.

Roll Call

Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Marc Johns, Wendi Tyler and Mayor Danny Kipp were present.

Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk, Todd Hodges, Town Planner and Kathleen Kelly, Town Attorney.

1. Public Hearing American Legion Special Event Permit Keenesburg Days June 13, 2015

Debra acknowledged a discrepancy in dates listed on the agenda, the memorandum and the permit received from the applicant. She clarified Keenesburg Days will be held June 4, 2016 from 9:00 a.m. – 5:00 p.m. Mayor Kipp opened the public hearing for the American Legion’s Special Event Permit Keenebsurg Days June 4, 2016 at 7:14 p.m. The property was posted with a public hearing sign on April 21, 2016 and it was staff’s recommendation the special event permit be granted. Mayor Kipp closed the public hearing at 7:14 p.m. Motion was made by Trustee Beach seconded by Trustee Johns to approve the special event permit for the American Legion’s Keenebsurg Days to be held on June 4, 2016 from 9:00 a.m. – 5:00 p.m. Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns, Gfeller and Tyler voting yes; Motion carried 7-0.

Adjournment

Motion was made by Trustee Tyler, seconded by Trustee Johns to adjourn the meeting; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns, and Tyler voting yes; the motion carried 7-0. The meeting adjourned at 7:14 p.m.

ATTEST:

Danny R. Kipp, Mayor                                             Toni Pearl, Town Clerk

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, May 16, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call Board

Members Present: Trustee’s Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Marc Johns, Wendi Tyler and Mayor Danny Kipp were present.

Board Members Absent: Trustee Cindy Baumgartner

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk.

Public Comments

None

Consent Agenda:

a.         Approval of minutes 04/18/2016

Approval of minutes 05/02/2016

Financial reports and payment of bills

Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

Old Business:

Appointments:

1. Committees

Mayor Kipp appointed the following committees:

                           1. Park

Cindy Baumgartner, Wendi Tyler, Wilbur Wafel and Marc Johns.

                           2. Finance

Danny Kipp (Chair), Cindy Baumgartner, Wendi Tyler, Sandy Beach and Ken Gfeller.

                           3. Streets

Danny Kipp, Wilbur Wafel, Sandy Beach, Ken Gfeller and Marc Johns.

                           4. Water/Wastewater

Danny Kipp, Wendi Tyler, Wilbur Wafel and Marc Johns.                                   

New Business:

c.  RESOLUTION 2016-28 Water/Sewer Rate Increase

Debra advised calculations for the actual revenue from wastewater were completed and equated to a 5.5% increase. Which will give the town the increase in revenue to stay on target for the 20-year capital improvement plan. The calculation also contained an increase in water rates of 8% for the base and each level of usage as well. Attached was a letter that will go out to each resident to inform of the increase and establish the new sewer rate for each household for the next 12 months. Trustee Beach suggested including a sample of the breakdown in the letter, Debra recommended this not be added to avoid confusion. Motion was made by Trustee Gfeller seconded by Trustee Tyler to adopt RESOLUTION 2016-28 establishing water and sewer rates. The motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

d. Overweight Vehicles

Debra shared there were some complaints about semi-trailers driving in the area of North 1^st. She contacted Mr. Tweedy and was advised that new testing regulations have been federally mandated to have two through stop signs incorporated into their testing route. The Federal Motor Carrier Safety Department approved the route that includes North 1^st which in turn conflicts with the Keenesburg Municipal Code Section 8-3-20 which limits the weight of vehicles that drive on the streets to 8,000 gross pounds. Debra pointed out an oversight on Ordinance 2013-01 which revised vehicle weight limits and established standards for issuing annual or single trip permits for operation of weight limit of 80,000 gross pounds. She noted this ordinance only called out Woodward, CR 59 and 398 not North 1^st which would result in an amendment to the code. Mayor Kipp stated he does not want to add North 1^st to the tuck route and suggested a new permit process be implemented for this street with a lower weight limit of 28,000- 30,000 gross pounds. Trustee Beach asked if there was a fee associated with the permit process, Debra shared it is an annual permit fee of $200.00 or $25.00 for a single trip per truck and noted she did not mention these fees to Mr. Tweedy. Mayor Kipp directed staff to check with the Engineer to verify the structural capacity of the road to see if it is adequate for 28,000- 30,000 gross pounds and then start a new permitting process.

1. Open Gym Opportunity

Debra shared Hudson Council member Maria Chavez extended an open gym opportunity to Hoff Elementary in addition to the open gym held at Hudson Academy of Arts and Science. She shared approval was pending from the school district for access to the gymnasium. She noted this is a volunteer ran event. Trustee Beach expressed interest and asked that her information be passed on to Maria.

1. Schedule Joint Workshop Session with Planning Commission

Debra shared it was time to schedule a joint workshop session with the Planning Commission to discuss future plans, the Planning Commission proposed the following dates: Monday, June 6, 2016 or Monday, June 27, 2016. The board agreed Monday, June 6, 2016 worked best. Mayor Kipp scheduled a Joint Workshop Session with the Planning Commission for Monday, June 6, 2016 at 6 p.m.

Board Member Information and discussion:

1. 1) Well Flow Data

                                                2) Crime Report March

Staff Reports:            Administration

Debra shared staff is in the process of the code codification which should be completed within 2 months.

The auditor is scheduled to be in May 24^th and 25^th.

The I-76 group was working to get a business expo together for September 22^nd.

                        Public Works: Pubic Works Report

Debra gave a complete overview of the Street project. Patching on Kipp, Elm, Broadway and Dickson are completed. Complete replacement on Nelson from Cedar to Elm, Owen from Pine to Main and mill and overlay on North 1^st from Market to Main are completed. Complete Replacement on Owen from Pine to Cedar, Pine from Crawford to Owen, Main from Broadway to 398 are scheduled for the week of May 23^rd. Miller from Woodward to Kipp and Kipp from Miller west Midblock are scheduled for the week of May 30^th. Waterline on Owen from Cedar to Pine is completed and the test came back clean. Work on the waterline on Miller from Woodward to Kipp is scheduled for the week of May 23^rd. Work on Kipp from Miller should be completed by the 20^th. Crawford from Pine to Elm, Elm from Woodward to Nelson and Broadway from Cedar to Market are next to be worked on. There was a fiber optic in the way on Broadway that was moved. And we were waiting on the right-of-way permit from CDOT to begin work.

She shared the public works position was filled by Jake Peterson and he started Monday May 16, 2016.

Striping on main will be done on May 30^th,

The sprinklers at the park will be turned on May 23^rd.

The waterline on CR 59 was completed and the final payment was made,

                  Legal

                  Engineering

Committee Reports

None

Board Member Comments

Trustee Gfeller asked why the flashing school lights on CR 59 are always on. Mayor Kipp

shared that the Town has no control over the lights and noted that the school maintains them.

Adjournment

Motion was made by Trustee Gfeller seconded by Trustee Tyler to adjourn the meeting; the motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:39 p.m.

ATTEST:

Danny R. Kipp, Mayor                                             Toni Pearl, Town Clerk

Call to Order

The Liquor Licensing Authority of the Town of Keenesburg met in a regular session on Monday, May 16, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:40 p.m.

Roll Call

Members Present: Trustee’s Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Marc Johns, Wendi Tyler and Mayor Danny Kipp were present.

Board Members Absent: Trustee Cindy Baumgartner

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk

1. Liquor License Renewal Keene Market

Debra shared the licensed premises was inspected by the Lochbuie Police Department on May 6, 2016, the inspection report shows no concerns in reference to the liquor license and noted it was staff’s recommendation the liquor license renewal for Keene Market be approved. A motion was made by Trustee Gfeller seconded by Trustee Tyler to approve the Liquor License Renewal for the Keene Market. The motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting; the motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:40 p.m.

ATTEST:

Danny R. Kipp, Mayor                                             Toni Pearl, Town Clerk

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, June 20, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Pro Tem Baumgartner called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

            Members Present: Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller, Wendi Tyler and Mayor Pro Tem Cindy Baumgartner

            Members Absent: Mayor Danny Kipp

            Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk

Public Comments

None

Consent Agenda:

1.          Approval of minutes 05/16/2016

Financial reports and payment of bills

Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 6-0; Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

Old Business:

b.         Reconsider RESOLUTION 2016-28/ RESOLUTION 2016-29 Establishing Water and Sewer Rates                                                                       

Debra explained this was a housekeeping item to fix the resolution number. Notices have been sent out to each household informing of the water and sewer increase effective with the billing beginning July 1, 2016. Motion was made by Trustee Gfeller seconded by Trustee Tyler to reconsider Resolution 2016-28. A roll call vote was taken Trustee Wafel yes, Trustee Beach yes, Mayor Pro Tem Baumgartner yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0. Motion was made by Trustee Gfeller seconded by Trustee Tyler to adopt RESOLUTION 2016-29 establishing water and sewer rates. A roll call vote was taken Trustee Wafel yes, Trustee Beach yes, Mayor Pro Tem Baumgartner yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

New Business:         

1.         RESOLUTION 2016-30 adopting the Weld County 2016       Multi-Jurisdictional Hazard Mitigation Plan

Debra explained Weld County adopted the Hazard Mitigation Plan and the Town participated with the project and needed to adopt it as well. Weld County’s deadline to submit resolutions from each jurisdiction to request final approval from FEMA was July 5^th. She noted a copy of the plan was at Town Hall if anyone was interested in reviewing it.  Motion was made by Trustee Johns, seconded by Tyler to adopt RESOLUTION 2016-30 adopting the Weld County 2016 Multi-Jurisdiction Hazard Mitigation Plan. Motion carried 6-0. Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1. RESOLUTION 2016-31 Service and Supply Contract with Great Copier Service

Debra explained the town currently leased the Kyocera Copier from Great Copier and as part of the lease we must enter into a service and supply contract. They have provided the Town with great service. This renewal covers from July 11, 2016 - July 11, 2017 with no increase from last year’s charges. Motion was made by Trustee Tyler, seconded by Trustee Beach to adopt RESOLUTION 2016-31 to renew the service and supply contract with great copier service. Motion carried 6-0. Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

                                    e.         Awarding a Bid for Sewer Line Camera Project

Debra explained that three quotes were received to complete the sewer line camera project, Ramey Environmental for $25,315.36, Guildner for $24,190.00 and DES $18,450.00. She noted all quotes are dated within the last week with exception to DES with the date of May 5, 2016, but mentioned the quote would still be honored. It was staff’s recommendation to award this project to DES in an amount not to exceed $30,000.00. Mayor Pro Tem Baumgartner asked why it was staff recommendation to go with DES, Debra explained DES has done great work in the past and they also provide reasonable quotes. Motion was made by Trustee Beach seconded by Trustee Gfeller to award the bid to DES to camera the sewer lines in an amount not to exceed $30,000.00, for the purpose of planning a phased sewer line repair project. Motion carried 6-0. Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

Board Member Information and discussion:

      f.          1) Well Flow Data

                                                            2) Mosquito Control

Trustee Beach expressed her gratitude to the town for providing the mosquito control.

                                                            3) Thank You Letter- Relay for Life

Trustee Johns mentioned he believed the event went well even though participation wasn’t what was anticipated. The park looked great as well as the set up and they worked well with the Town on clutter control.

            Staff Reports:

Administration/ Public Works:

Debra gave an update on the street project, there are several areas identified that need to be re done after the scope of work is completed. There was one block on Elm between Owen and Morgan that will need complete replacement due to lack of material laid down. To date Nelson, Owen, Elm, Gandy and Kipp were completed. Broadway and Miller were scheduled for completion the week of June 20^th. She explained there was enough money to add additional streets which will include mill and overlay on Gandy between Main and Elm and two blocks of Main between Woodward and Crawford. As well as curb and gutter along the alley to improve drainage in front of the fire department and behind Keene Auto. Striping on Main Street is delayed due to the mill and overlay, the plan was to lay the striping tape down along Main Street once this is completed. A pan will be put in at the alley entrance between Woodward and Ash due to excessive use to truck traffic. Crack sealing and patching was scheduled for Lambert.

Bryan resigned and his last day is Friday June 24, 2016. A new employee has been hired, Sam Warne and he should start sometime the week of the 20th. He was one of the individuals who interviewed when Jake was hired and was second in line.

Water value exercises were started and should be completed in about a month.

Public works started mowing right of ways at the park, weed spraying and prepping the Sparrow parcel that belongs to town to get ready for the July 3d celebration.

A meeting was set to be scheduled to discuss the Scada upgrade.

Water tank project will start next month, potholing was being conducted to find out what’s in the ground before work is started.

An overweight permitting process for Careers Wide has not been completed. A letter was received from the Engineer stating North First will carry up to 28,000 pounds. Debra shared she will get a permit together and get it taken care of.

A workshop is scheduled for the Board and Planning Commission on Monday, July 11 at 6pm. everyone will be able to attend except for Trustee Tyler.

There have been inquiries on tapping into waterline on CR 59.

Legal

Engineering

Committee Reports

Board Member Comment

Trustee Beach gave an update on the open gym opportunity and explained that the summer doesn’t allow for high participation and Maria was thinking about getting something together in the fall.

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting; motion carried 6-0; Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:32 pm.

ATTEST:

Cynthia Baumgartner, Mayor Pro Tem                            Toni Pearl, Town Clerk

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, June 20, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Pro Tem Baumgartner called the meeting to order at 6:33 p.m.

Roll Call

            Members Present: Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller, Wendi Tyler and Mayor Pro Tem Cindy Baumgartner

            Members Absent: Mayor Danny Kipp

            Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk

1.  Public Hearing for a Special Event Permit for Knights of Columbus, Marian Council #4627 Sled Pull July 16, 2016.

Mayor Pro Tem Baumgartner opened the public hearing for the Special Event Permit for Knights of Columbus, Marian Council #4627 Sled Pull to be held July 16, 2016 at 6:34pm. The property was posted with a public hearing sign on June 8, 2016 and it was staff’s recommendation that the special even permit be granted. There was no public comment Mayor Pro Tem Baumgartner closed the public hearing at 6:35 p.m. Motion was made by Trustee Tyler seconded by Trustee Johns to approve the special event permit for the Knights of Columbus, Marian Council #4627, Sled Pull to be held July 16, 2016 from 4:00 p.m. to 12:00 am.

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting; motion carried 6-0; Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:34 p.m.

ATTEST:

Cynthia Baumgartner, Mayor Pro Tem                            Toni Pearl, Town Clerk

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday July 18, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Kipp,Trustees Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Marc Johns and Kenneth Gfeller.

            Members Absent: Trustee Wendi Tyler

            Others Present: Debra Chumley, Town Manager and Rose E. Melville, Auditor.

Public Comments

None

Consent Agenda:

1.          Approval of minutes June 20, 2016

                                              Financial reports and payment of bills

Motion was made by Trustee Gfeller seconded by Trustee Beach to approve the consent agenda items. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

Old Business:          

None

New Business:         

1.         Presentation of the 2015 Audit

Rose E. Melville, CPA, Auditor.

Rose addressed the board and summarized the audit. She highlighted areas of the audit including the town’s net position of $7.36 million. She noted there was an increase of $1.078 million from the previous year due to donations from the waterline, fire hydrants, lift station, sewer lines and the annexation of 398. The towns combined balance of the governmental funds increased by $63,000 with a balance of $1.59 million, an increase of $47,000 in the general fund was also reported giving the account a balance of $476,000 which equated to 100.7% of total expenses in 2015. She acknowledged that the town’s position was good because if there was no revenue in 2016 the left over amount in the general fund would be able to cover expenses if they were equivalent to 2015 total expenses. Debt decreases by $94,000 based on principal payments. She noted that 21 of 67 invoices/PO’s that were reviewed were not properly signed or initialed. Debra explained that was more than likely the case because there was only one finance meeting a month and on occasion bills need to be paid without approval from the committee to avoid late fees. She noted that this was an area that needed improvement, and stated that moving forward she would be initialing all invoices when reviewing and signing checks. Rose clarified that the financials shown on the audit will differ from the financials provided at the end of year due to year-end adjustments, and the recording of public improvements. The board expressed no questions or concerns. Mayor Kipp thanked her.

Mayor Kipp stated he would like to move Item E in front of Item C to accommodate the Hoff Elementary PTO Representative.

1.         Request for donation to Hoff Elementary Fun-A-Thon

Charlene Bye 5023 CR 67 Keenesburg, Colorado 80643. Hoff Elementary PTO President and Committee Representative. She requested the town increase the donation this year and explained a halt in the oil industry had a negative impacted on this year’s donations. She informed the money goes directly to the school to provide support for teachers and students at Hoff. Debra noted a donation of $100.00 was made last year. Motion was made by Trustee Gfeller seconded by Trustee Beach to donate $200.00 to the Hoff Elementary Fun-A-Thon. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

1.          RESOLUTION 2016-32 Supporting the Oil and Gas Industry

Greg Brophy, 8061 South Williams Circle Centennial, Colorado 80122.

Mr. Brophy stated that he was a former State Senator and served Keenesburg for the last 2 of his 10 years served. Mr. Brophy gave a brief overview of the resolution. Trustee Baumgartner asked if other counties have given their support. Mr. Brophy explained the Weld County Energy Council had proposed similar resolutions to surrounding counties in Southern Weld County Area. He noted he would share a copy of this resolution to the Weld County Energy Council if approved. Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt RESOLUTION 2016-32 Supporting the Oil and Gas Industry. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

1.          RESOLUTION 2016-33 Consenting to the Transfer of a USR Permit Issued for Two RV Spaces at the Keene Motel

Mayor Kipp turned the meeting over to Trustee Baumgartner.

Danny Kipp 190 North Market Street Keenesbrug, Colorado 80643. Mr. Kipp stated after 16 years he was actively looking to sell his business. He shared a big part of his business was the two RV spaces that bring in about $12,000 of income yearly. He requested support for the potential new owners by transferring the USR permit upon completion of a sale to ensure the pledge of this income. Debra explained the resolution was the process needed for the transfer and the USR permit would be transferred to the potential new owners as is. Motion was made by Trustee Beach seconded by Trustee Wafel. To adopt RESOLUTION 2016-33 consenting to the Transfer of the USR Permit Issued for Two RV Spaces at the Keene Motel. Motion carried 5-0, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

The meeting was turned back over to Mayor Kipp.

                                                f.          Request to Support Northeast Corridor Expo     

Debra explained Southeast Weld Chamber of Commerce was sponsoring The Northeast Corridor Real Estate and Business Expo scheduled for Thursday September 22, 2016 at the Wild Animal Sanctuary. She explained there was no specific line item budgeted for this request and noted the town did budget $1,000.00 to support the I-76 Economic Development Group which has had no activity this year and therefore recommended a donation of $500.00 be approved. Mayor Kipp expressed his support to the expo as long as it came from this line item. Motion was made by Trustee Gfeller seconded by Trustee Beach to pledge support in the amount of $500.00 to The Northeast Corridor Real Estate and Business Expo to be held September 22, 2016. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

1.          Board Member Information and discussion:
2. Well Flow Data
3. Thank You Letter- Summer Reading Program          

Staff Reports:   h.

1. Administration / Public Works

Debra shared the town is seeking a new public works employee and asked the board to inform anyone they may know who might interested to get an application in by July 29^th. The ad was placed in the Brighton Blade and Fort Lupton Press to run three times. As well as posted on the Town’s Facebook page and Website. There were no applications returned yet. Street Project had wrapped up and additional streets were added including Gandy in front of the fire station and two blocks of Main Street from Woodward to Crawford for mill and overlay. Striping will be done along Main Street when paving is completed the first week of August. Streets were cored for quality control to make sure the town was billed for the correct amount of material. A total of 36 cores were pulled and all confirmed at least a 2 inch overlay. Trustee Gfeller asked if the entire stretch of Main Street will be closed, Debra reassured that they will only do half of the road at a time to allow traffic on at least one side. Mayor Kipp explained the approval for the water tank is about 4 weeks out, water value exercises is about 20% complete and the SE Weld Fair was scheduled for August 11^th -14^th and asked if any board members were interested in helping with or being on the float to contact Debra.

2. Legal
3. Engineering

Committee Reports

Board Member Comment

Adjournment

Motion was made by Trustee Beach seconded by Trustee Johns to adjourn the meeting; Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach John and Gfeller voting yes. The meeting adjourned at 6:37 pm.

ATTEST:

Danny Kipp, Mayor                                                  Toni Pearl, Town Clerk

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday August 15 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Kipp,Trustees Wilbur Wafel, Marc Johns, Kenneth Gfeller and Wendi Tyler

            Members Absent: Trustee Cindy Baumgartner and Sandra Beach.

            Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk.

Public Comments

None

Consent Agenda

a.        Approval of minutes July 18, 2016

                                              Financial reports and payment of bills

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 5-0; Mayor Kipp, Trustees Wafel, Johns, Gfeller and Tyler voting yes.

Old Business

None

New Business           

b.         Request from Careers World Wide to reduce overweight permitting fees

Overweight traffic on town streets by Careers Worldwide was discussed at the meeting in May. Staff received a recommendation from the town engineer that the weight limit on North 1^st shall not exceed 28,000 pounds. Debra discussed the permitting process and fees with Charles Tweedy and noted he will permit at least eight trucks but has requested the board approve a reduction of $50 per truck. It was staff’s recommendation that the fee be reduced for 2016 as Mr. Tweedy works to move his testing route out of town.Motion was made by Trustee Tyler, seconded by Trustee Wafel to reduce the permitting fees for Careers Worldwide from $200.00 a truck to $150.00 a truck. Motion carried 5-0; Mayor Kipp, Trustees Wafel, Johns, Gfeller and Tyler voting yes.

c.         Update from Lochbuie Police Chief Tracey McCoy

Tracey McCoy, Lochbuie Police Chief

Chief McCoy provided the board with an incident chart and the officer’s logs for police activity from May 1^stthrough July 31^st .During that time they had 304 incidences which included one DUI arrest, several traffic tickets, one ticket for illegal fireworks, theft and several domestic violence cases. Scott Dunnnam, school resource officer was hired and will begin working with the school district in August. He explained the police officers worked well to provide a great police presence during the Independence Day Celebration and plan to also do so during the fair. Mayor Kipp and Trustee Johns thanked Chief McCoy and the officers for their work. Chief McCoy thanked the board.

1. CEBT health insurance renewal

Debra explained the town offered one option for health insurance, a PPO 2 plan with a $600.00 deductible. She noted that the renewal rate for this plan was increased by 3.5%. Overall the increase was not significant compared to the 8.0% increase we saw last year. All employees are happy with the coverage offered and have not indicated that another offering would be selected if the town were to offer more than one plan. It was staff recommendation the renewal rate of 3.5% be approved. Motion was made by Trustee Tyler, seconded by Trustee Wafel to approve the renewal of CEBT Health Insurance with no plan changes. Motion carried 5-0; Mayor Kipp, Trustees Wafel, Johns, Gfeller and Tyler voting yes.

1. Discussion on backyard chickens and beekeeping

The board was given a copy of a proposed ordinance from 2012 amending chapter 7 and 16 of the KMC to permit the keeping of backyard chicken hens within certain areas, and adopting related regulations. Mayor Kipp asked the board for their thoughts on allowing chickens and beekeeping within town. They expressed no concern to either topic. Mayor Kipp directed staff to do some research on beekeeping and he asked that the previous proposed ordinance concerning chickens be cleaned up and brought back during the September meeting for consideration as well as an ordinance in regards to beekeeping.

Dwaine Barclay, 320 N. Cedar St. Keenesburg, Colorado 80643.

Mr. Barclay shared with the board he pulled ordinances from 23 surrounding municipalities and explained most allow for 4-6 chickens. He expressed his children enjoy having chickens and felt it would be a great change for the town. Mayor Kipp thanked Mr. Barclay for his time.

1. Board Member Information:
2. Well Flow Data
3. Mosquito Report
4. CIRSA Award Recognition
5.  

                                                            Board Member Discussion

Mayor Kipp asked the board for their thoughts on Section 7-1-40 (c) of the Keenesburg Municipal Code pertaining to the responsibility for collection and disposal of refuse and rubbish.

He read out loud the section that states containers with a capacity of one cubic yard or larger kept on private property shall only be kept upon a concrete or asphalt pad located behind any structure on the property. He explained he felt this section places a burden on business owners who do not currently have their dumpster on a concrete or asphalt pad. He would like to change the code by striking out that section of the ordinance. Mayor Kipp directed staff to bring an ordinance back to the September meeting striking out the concrete and asphalt pad requirement of the current ordinance.

Staff Reports                        g.

1. Administration/ Public Works

Debra explained the new employee, Randy Mullens was hired. Tank project was set to begin in October and should be completed by the end of November. Sewer jetting will begin in September and DES will follow behind to compete the videoing. She asked the board to consider rescheduling the September meeting from the 19^th to the 12^th, she explained she will be out of town and the 2017 Budget is set to be presented and noted she would like to be in attendance for the meeting to answer any questions. Mayor Kipp suggested moving October’s meeting from the 17^th to the 10^th instead. The board had no issues. He noted the finance committee meeting and the board meeting will both be held October 10^th at their regular scheduled times. Motion was made by Trustee Gfeller, seconded by Trustee Johns to move October’s meeting from the 17^th to the 10^th. Motion carried 5-0; Mayor Kipp, Trustees Wafel, Johns, Gfeller and Tyler voting yes.

2. Legal
3. Engineering

Committee Reports

Board Member Comment

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting; Motion carried 5-0; Mayor Kipp, Trustees Wafel, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:41 pm.

 ATTEST:

 Toni Pearl, Town Clerk                                                           Danny Kipp, Mayor

Call to Order

The Board of Trustees of the Town of Keenesburg met in a special session Monday August 29, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Kipp,Trustees Sandra Beach, Marc Johns, Kenneth Gfeller.

                        Members Absent: Trustee Cindy Baumgartner, Wilbur Wafel and Wendi Tyler

                        Others Present: Debra Chumley, Town Manager

Public Comments

New Business                                                           

1. RESOLUTION 2016-34 Grant Application for Sewer Main to RE-3J

Debra explained the extension of the sewer line to the school, slip-lining and repair of existing sewer lines were included in the grant application in the amount of $776,250. She noted the school was not currently compliant with their waste water system and must do so by September 30, 2018. The school approached the town about six months ago to discuss possible opinions. When doing so the town agreed to apply for a grant during the August 1st cycle but those funds were frozen. Those funds have since been unfrozen and the deadline to get an application in was September 6th. The school placed a bond on the ballot for the upcoming election to include the match of this grant to get the work completed. If the bond does not get passed the town would seek a state revolving fund loan and a payback agreement would be put into place with the school. It was staff recommendation the grant application be approved to help the school district out.A motion was made Trustee Beach, seconded by Trustee Johns to approve RESOLUTION 2016-34 a grant application for sewer main to RE-3J. Motion carried 4-0; Mayor Kipp, Trustees Beach, Johns and Gfeller voting yes.

Board Member Comment

None

Adjournment

Motion was made by Trustee Beach seconded by Trustee Johns to adjourn the meeting; Motion carried 4-0; Mayor Kipp, Trustees Beach, Johns and Gfeller voting yes. The meeting adjourned at 6:06 pm.

ATTEST:

Toni Pearl, Town Clerk                                                           Danny Kipp, Mayor

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday September 19, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Kipp, Trustees Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler

Others Present: Toni Pearl, Town Clerk

Public Comments

Jay Mendoza and Tim Erickson, United Power 500 Cooperative Way Brighton, CO 80603. Jay presented the board with the capital credit refund check in the amount of $2,366.77.

Kathy and Kevin McCarthy, 16480 Cavanaugh Mile Road, Keenesburg, Colorado 80643.

Mrs. McCarthy asked for consideration to change Johnson Street to Meier Street. She explained John and Emma have lived in town for 50 years and have been a great asset to the community and have done work with the Legion and Fair Board. Mayor Kipp directed staff to do research on the process.

Greg Rabenhorst, Superintendent of Schools RE-3J. Mr. Rabenhorst expressed his support of the resolution that was set to be reviewed and noted Lochbuie and Hudson are considering resolutions in support also.

Consent Agenda

1. Approval of Minutes August 15, 2016      

Approval of Minutes August 29, 2016

Financial reports and payment of bills

Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

New Business:

1. RESOLUTION 2016-35 in support of Weld County School District RE-3J ballot initiatives to increase funding for local education.

Lauren Madsen- RE-3J Representative 34320 CR 14 Keenesburg, Colorado 80643.

She handed out a PowerPoint presentation. RE-3J will place a mill levy override and bond measure on the ballot in November. 11 Million dollars in State funds had been cut and numerous budget cuts were made due to the failed 2014 mill levy override resulting in teacher turn over, overcrowded class, lack of arts classes, outdated materials and outdated busses. The mill levy override would help operational fund costs to retain quality teachers, replace out dated materials and textbooks, maintain existing facilities, reduce class sizes and eliminate curriculum and registration fees. The mil levy override would cost approximately $2.29 per month per $100,000 of a home’s actual value and would provide $3.3 million annual in additional funding eliminating registration fees. The bond measure would cost approximately $1.97 per month per $100,000 of a home’s actual value adding additional science labs, enhancing safety and security, updating the water treatment system and eliminating overcrowding at Lochbuie elementary school by building a new facility. Mayor Kipp asked what the mill levy would increase to, Lisa- RE3J finance director was unable to provide that figure. Trustee Tyler mentioned she reviewed the school districts financials for the last six months and asked them to explain where the majority of the expenditures have gone. Lisa explained $1.9 million of one time funds that were received last year were used to help pay off loans with Weld County for the intersection on 52 and 59, curriculum for the high school and middle school were purchased, infrastructure for internet and technology was updated and maintenance items. Motion was made by Trustee Beach seconded by Trustee Johns to approve RESOLTUION 2016-35 in support of Weld County School District RE-3J ballot initiatives to increase funding for local education, A roll call vote was taken Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes, Trustee Tyler no. Motion carried 6-1.

Old Business

1.    ORDINANCE 2016-20 amending the legal description for the school district RE-3J annexation No. 6 to the Town of Keenesburg

Mayor Kipp explained there was an error in the legal description for the school district RE-3J on ordinance 2016-11 that was approved at the March 14^th meeting. This error was discovered by the Weld County Assessor’s Office when the legal was unable to close. This error has been corrected and new maps have been received by the surveyor. Motion was made by Trustee Beach seconded by Trustee Johns to adopt ORDINANCE 2016-20 amending the legal description for the school district RE-3J annexation No. 6 to the Town of Keenesburg. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel Beach, Johns, Gfeller and Tyler voting yes

1. ORDINANCE 2016-21 amending the legal description for the zoning of property annexed to the Town of Keenesburg and known as the School District RE-3J annexation

Motion was made by Trustee Beach seconded by Trustee Johns to adopt ORDINANCE 2016-21 amending the legal description for the zoning of property annexed to the town of Keenesburg and known as the School District RE-3J annexation. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns, Gfeller and Tyler voting yes

New Business (Cont’d):

1. ORDINANCE 2016-19 amending section 7-1-40 of the Keenesburg Municipal Code regarding refuse containers

Mayor Kipp explained the ordinance as directed during the last meeting showed the stricken out portion stating containers shall only to be kept upon a concrete or asphalt pad. He explained he felt the section should not be amended in order to be forward looking. He explained the intent was to get dumpsters off the streets and out of view in residential areas. Trustee Beach suggested something be mentioned making residents aware, in which Mayor Kipp assured would be provided in October’s newsletter. The board agreed to leave the section as is therefore no action was taken on ORDINANCE 2016-19 amending section 7-1-40 of the Keenesburg Municipal Code regarding refuse containers.

1.    ORDINANCE 2016-22 amending Chapter 7 and 16 of the Keenesburg Municipal Code to permit the keeping of chicken hens

Mayor Kipp explained the ordinance had no changes from the proposed ordinance provided during the last meeting. Motion was made by Trustee Baumgartner seconded by Trustee Wafel to adopt ORDINANCE 2016-22 amending Chapter 7 and 16 of the Keenesburg Municipal Code to permit the keeping of chicken hens. A roll call vote was taken Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp no, Trustee Johns yes, Trustee Gfeller yes, Trustee Tyler yes. Motion carried 6-1.

1. ORDINANCE 2016-23 amending Chapter 7 of the Keenesburg Municipal code to permit beekeeping

Mayor Kipp noted it was staff’s recommendation this ordinance be tabled to allow time for staff to do further research on licensing, regulating restrictions and limitations. Motion was made by Trustee Beach seconded by Trustee Gfeller to table ORDINANCE 2016-23 amending Chapter 7 of the Keenesburg Municipal Code to permit beekeeping within the town subject to certain restrictions and limitations.

1. Engagement Letter from Rose Melville- Auditor concerning the 2016 Audit

Mayor Kipp explained there was an increase in the fee for the town’s annual audit from $9,350 to $9,500. Motion was made by Trustee Tyler seconded by Trustee Johns to approve the engagement letter from Rose E. Melville for the 2016 audit. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1.    Request to support the Keene Clinic  

Motion was made by Trustee Tyler to approve a donation of $100.00 to the Keene Clinic Fundraiser. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1.     Schedule a workshop

Mayor Kipp explained Barry wanted to schedule a workshop to discuss updating the building code. The board agreed that October 17, 2016 at 6pm worked best.

1.      Board Member Information and Discussion:

Trustee Baumgartner shared a letter of resignation with the board to be effective September 20^th. The board thanked her for her service.

1. Well Flow Data
2. Mosquito Report
3. WCHS Homecoming 2016

  Staff Reports

• Administration

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY OCTOBER 10, 2016, 6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643 

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday September 19, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Kipp,Trustees Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler

            Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk

Public Comments

None  

Consent Agenda

a)     Approval of Minutes September 19, 2016      

Financial reports and payment of bills

Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

New Business:

b)     2017 Draft Budget Presentation

Debra explained the draft budget was incorporated with responsible spending as well as modest revenue projections. The budget was based upon a few assumptions. Severance tax would continue to decrease with an estimated figure of $26,000 for 2017 and 6 new proposed residential building permits and two commercial building permits considering 2016 will finish with three new residential permits. The town’s preliminary valuation showed a slight increase of $48,530 bringing the total valuation to $8,365,830. The general fund as budgeted will have a profit of $8,905 with no capital expenditures budgeted. The water fund projected a loss of $69,047 due to maintenance needs that have been deferred over the years. The south tank needs cleaned and resurfaced with an estimated cost of $70,000. Wastewater fund projected a profit of $28,820 which is a result in plant investment fees from sewer tap sales that should be retained for future upgrades. Capital improvement fund was projected to have a profit of $9,500 with no capital outlay planned for 2017.

c)       ORDINANCE 2016-23 Amending Chapter 7 of the Keenesburg Municipal Code to Permit Beekeeping

The ordinance recommended a limit of two colonies. Trustee Tyler thought the ordinance added more unnecessary work therefore she was against allowing bees. Mayor Kipp agreed and expressed his concern to those who may have an allergy. Motion was made by Trustee Gfeller seconded by Trustee Wafel to adopt ORDINANCE 2016-23 amending Chapter 7 of the Keenesburg Municipal Code to permit beekeeping within the town subject to certain restrictions and limitations. A roll call vote was taken Trustee Wafel yes, Trustee Beach no, Mayor Kipp no, Trustee Johns no, Trustee Gfeller yes, Trustee Tyler no. Motion failed 2-4.

d)     RESOLUTION 2016-37 Establishing a Fee Schedule for Services

Debra explained a licensing fee for backyard chicken hens and bee colonies were added to the fee schedule. It was staff’s recommendation a licensing fee of $25.00 per chicken and $25.00 per bee colony be assessed to compensate for administrative time. Mayor Kipp explained the bee colony fee shall be removed from the resolution due to the vote on the previous agenda item. He noted he felt a $5.00 licensing fee for chickens was more reasonable. Trustee Tyler recommended a $10.00 fee. Debra asked the board to consider assessing the licensing fee per chicken. Motion was made by Trustee Beach to adopt RESOLUTION 2016-37 establishing a Fee Schedule for Services, by asessing a $5.00 per chicken licensing fee and removing the licensing fee for bee colonies. A roll call vote was taken; Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes, Trustee Tyler yes. Motion carried 6-0.

e)     Fees for Legal Services

Debra explained fees for legal services had not been increased in several years and noted she would be opposed looking for a new attorney due to the history with Kathleen. Motion was made by Trustee Beach seconded by Trustee Gfeller to accept the fees for legal services. Motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

f)      Year Book ad Weld Central

Debra explain there was $75.00 remaining for donations and noted it was the first time the board has donated a majority of what was budgeted. Motion was made by Trustee Beach seconded by Trustee Johns to place an eighth page ad in the year book for $50.00 and donate an additional $25.00 to Weld Central Yearbook. Motion carries 6-0; Mayor Kipp, Trustees Wafel. Beach, Johns, Gfeller and Tyler voting yes.

g)          Board Member Information and Discussion

1. Well Flow Data
2. Annual County/Town Dinner

Mayor Kipp stated if anyone was interested in attending to let Debra know. Trustees Wafel, Beach and Gfeller noted they would like to attend and bring a guest.

Staff Reports

1. Administration/ Public Works

Debra gave a combined admin and public works report. She explained three bids were received for the SCADA upgrade and a recommendation and a contract will be presented during the November meeting. The video of the sewer line was reviewed and a plan would be put into place to determine what repairs or replacements will be made. The grant application amount was changed to $950,000 as mentioned during the budget presentation. The presentation to the grant board was set for November 15^th, 16^th, or 17^th in Lamar. Pre-construction meeting was set for later in the week for the tank kick off. Pans around town were replaced but the rain last week had caused a delay.

2. Legal
3. Engineering

Committee Reports

Board Member Comment

Mayor Kipp noted that it was looking like a busy 2017 and explained special meetings will more than likely be held.

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting. The meeting adjourned at 6:49pm.

ATTEST:

Danny Kipp, Mayor                                             Toni Pearl, Town Clerk

TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
MONDAY OCTOBER 17, 2016
IMMEDIATELY FOLLOWING WORKSHOP
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643 

Call to Order

The Board of Trustees of the Town of Keenesburg met in a special session Monday October 17, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:30 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Kipp,Trustees Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk, Kathleen Kelly, Town Attorney

Public Comments

            None

New Business:

1. appointment to Fill Vacancy

Mayor Kipp thanked those who submitted letters of interest to serve on the board. The Board was directed to write the name of the individual who they wish to appoint on the piece of paper provided. The Town Clerk read the results aloud, the following were the results Steven Brandt with 4 votes, John Howell with 2 votes and Bruce Sparrow with 0 votes. Mayor Kipp thanked John and Bruce and congratulated Steven. Mr. Brandt was sworn in.

1. Telesto- Impact Fee Study

Debra explained in order to update and adjust the town’s impact fees it is necessary to complete an analysis and study to reflect a reasonable correlation between fees and the cost of the services that are provided. She was confident that the cost could be absorbed without having to amend the budget. It was noted it was imperative that the fee structure be addressed before any development takes place. Kathleen explained the study was important because current fees are difficult to defend if challenged and the town is required to justify the basis of the fees that are imposed per the overriding case law. The fees currently too low and do not come close in comparison to where they should be. Kathleen clarified the study will set the basis and look at cost to deliver services to a new user on the towns system. Motion was made by Trustee Tyler to approve Telesto Solutions Inc. scope of work and cost estimate to complete an impact fee study. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1. Executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4) (e) and for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. § 24-6-402(4) (b) regarding the Town’s future boundaries and planning areas of property into the Town of Keenesburg

Motion was made by Mayor Kipp seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations. Developing strategy for negotiations, and/or instructing negotiators, , under C.R.S. § 24-6-402(4) (e) and for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. § 24-6-402(4) (b) regarding the Town’s future boundaries and planning areas of property into the Town of Keenesburg. A roll call vote was taken, Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.

Mayor Kipp stated the time was 8:12 p.m. and the executive session had concluded. The participants in the executive session were: Town Attorney, Kathleen Kelly, Trustee Steven Brandt, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Marc Johns, Trustee Kenneth Gfeller, Trustee Wendi Tyler and Town Manager, Debra Chumley. Mayor Kipp stated for the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

1. Board Member Information and Discussion

1)     Paul G Anderson 2017 Billing Rates

2)     Business After Hours- TBK Bank         

Trustee Gfeller stated TBK Bank’s after hours was October 20^th 5:30 to 7:00pm.

3)     Marketing Bags

Debra explained Keenesburg was spelled wrong on the marketing bags and asked the board for approval to donate them to loaves and fishes food bank. The board approved the donation of the marketing bags to the food bank.

Staff Reports           

1. Administration
2. Public Works
3. Legal
4. Engineering

Committee Reports

Board Member Comment

Mayor Kipp noted there was a vacancy on the planning commission board.

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting. The meeting adjourned at 8:25pm.

ATTEST:

Danny Kipp, Mayor                                             Toni Pearl, Town Clerk

TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
FRIDAY NOVEMBER 4, 2016, 6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643

Call to Order

The Board of Trustees of The Town of Keenesburg met in a special session on Friday, November 4, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Acting Mayor Trustee Wafel called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Trustees Steven Brandt, Sandra Beach, Kenneth Gfeller and Acting Mayor Trustee Wilbur Wafel.

            Members Absent: Mayor Kipp, Trustees Marc Johns and Wendi Tyler.

            Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk.

Public Comments

None

New Business                        a)  RESOLUTION 2016-38 finding substantial compliance                                        

                                                     for Expedition Water Solutions annexations 1-4

Debra explained an annexation application was received for the property located off CR 398 across from the rail depot. It would be done in four annexations to reach the property from the prior annexation on the RV park. The resolution finds substantial compliance stating the property has met legal requirements to be eligible for annexation. The public hearing was set for December 12, 2016 and the notice will be published in the Greeley Tribune to run for four consecutive weeks starting November 9^th. Motion was made by Trustee Beach seconded by Trustee Brandt to approve RESOLUTION 2016-28 finding substantial compliance for Expedition Water Solutions annexations 1-4. A roll call vote was taken Trustee Brandt yes, Sandra Beach yes, Kenneth Gfeller yes and Acting Mayor Trustee Wilbur Wafe yes. Motion carried 4-0.

Board Member Comment

Adjournment

Motion was made by Trustee Gfeller seconded by Trustee Beach to adjourn the meeting; Motion carried 4-0; Trustees Brandt, Beach, Gfeller and acting Mayor Trustee Wafel voting yes. The meeting adjourned at 6:05 p.m.

ATTEST:

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, NOVEMBER 21, 2016- 6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643

Call to Order

The Board of Trustees of the Town of Keenesburg met in regular session Monday, November 21, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance 

Roll Call

Members Present: Mayor Kipp,Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk. 

Public Comments

None 

Consent Agenda

1. Approval of Minutes October 17, 2016

Approval of Minutes November 4, 2016    

Financial reports and payment of bills

Motion was made by Trustee Tyler seconded by Trustee Brandt to approve the consent agenda items. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

New Business:

1. Appoint Mayor Pro-Tem

Mayor Kipp thanked the board for their support and commitment to serve. He shared he was looking to appoint someone who is reliable and can be trusted with confidential information. Mayor Kipp appointed Trustee Beach as Mayor Pro-Tem, the board and town staff congratulated her.

1.    Resolution 2016-39 Humane Society Renewal

Debra stated the Humane Society Renewal allows the Town to take unclaimed dogs to the Evans Animal Shelter where they are better equipped to house dogs for a longer period of time. The fee for 2017 was not increased and remained $129.84 per animal. Motion was made by Trustee Beach seconded by Trustee Tyler to adopt RESOLUTION 2016-39 approving a service agreement with the Humane Society of Weld County and the Town of Keenesburg for the shelter of unclaimed animals. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1. Resolution 2016-40 Agreement with Innovative SCADA

Debra stated attached was a tabulation that included three quotes for a SCADA upgrade and connection the new water tank and automating fill value at the booster station. Brownshill $25,284, Innovative SCADA $24,765 and Timberline $25,904 each bid contained at least two options with each provider quoting their preferred software and cloud version. All options were reviewed by Danny, Debra and Marc, it was staff recommendation that Innovative SCADA receive the awarded bid using option A with proprietary software, ignition software and mobile scada screening totaling $24,765. Motion was made by Trustee Gfeller and seconded by Trustee Johns to adopt RESOLUTION 2016-40 awarding the scada bid to Innovative Scada, and authorizing the Mayor to execute the agreement with Innovative Scada in the amount of $24,765. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1. Approval of Assignment and Estopel Agreement

Debra stated the agreement with Pioneer Reginal Metropolitan District Water Activity Enterprise outlined the division of the use as well as payment, maintenance and repair between the Town and Pioneer regarding the 12” waterline from the Lost Creek Well to the blending station. An amendment in May 2012 increased the amount of space in the line that the town has access to from 25% to 33% and changed the division of maintenance and repair to reflect the same percentage. The amendment allows for the sale of capacity in the waterline to a third party. Pioneer has executed an agreement with the Town of Castle Rock for the sale of water as well as capacity in the water line. Pioneer is not required to request the Town’s approval for the sale of its capacity in the waterline but simply to notify of such sale. Castle Rock requested that the town sign an approval of agreement and an estopel agreement. The agreement has been reviewed by the Town’s water attorney, Paul Anderson he made minimal changes and supports the execution of the agreement. It was staff recommendation the assignment be approved. Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the assignment and estopel agreement between the Town of Keenesburg and Pioneer Reginal and Pioneer Number 3 to the Town of Castle Rock. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1.  Approve changes to Personnel Guidelines

Debra stated the changes presented in the personnel guidelines reflect the discussion that took place during the work session in October. The proposed changes reflect on employee benefits and have been adjusted to no longer offer health insurance coverage to spouses. Additional corrections are noted in red. Motion was made by Trustee Beach seconded by Trustee Tyler to approve the personnel guidelines as revised to be effective January 1, 2017. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1.      Board Member Information and Discussion
2. Well Flow Data
3. Police Report October
4. Chamber Christmas Dinner

Mayor Kipp asked those who are interested in attending to please let Debra know. She shared the Town will cover the donation to those who are interested.

4. Phillips 66 Pipeline LLC
5. Thank You Letter Keene Clinic

Staff Reports           

1. Administration
2. Public Works

Debra gave an admin and public works report she stated the tank’s construction will begin December 5, 2016. Danny, Kent and Debra traveled to Lamar on Tuesday to give a presentation in front of the Department of Local Affairs Committee for the energy impact grant to help get the sewer line to the high school. A meeting will be held the 29^th to meet with school staff to discuss terms of iga in regards to tap and additional fees.

3. Legal
4. Engineering

Committee Reports

Board Member Comment

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:51pm.

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, NOVEMBER 21, 2016

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order

The Board of Trustees of the Town of Keenesburg met in regular session Monday, November 21, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Roll Call

Roll Call Members Present: Mayor Kipp,Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk.

h. Liquor License Renewal Country Liquors

Motion was made by Trustee Gfeller seconded by Trustee Tyler to approve the liquor license renew for country liquors. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:52 p.m.

ATTEST:

Danny Kipp, Mayor                                             Toni Pearl, Town Clerk

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY DECEMBER 12, 2016, 6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643 

Call to Order 

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, December 12, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Danny Kipp, Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler.

Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk, Kathleen Kelly, Town Attorney, Kent Bruxvoort, Town Engineer and Todd Hodges, Town Planner.

Public Comments

Consent Agenda

1.  Approval of minutes November 21, 2016     

Financial reports and payment of bills

Motion was made by Trustee Gfeller seconded by Trustee Brandt to approve the consent agenda items. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

New Business:

1. Presentation:            Telesto Solutions, Kent Bruxvoort Impact Fees

Kent discussed the proposed impact fee schedule and entertained questions and input from the board. Impact fees are governed by a principle that growth should pay its own way. CRS Article 29 provide specific criteria that govern how impact fees are defined.

A time frame and a growth rate was established to calculate what fees are reasonable to meet anticipated needs. A 20 year plan from now to 2035 with targeted 4% growth rate per year and is consistent with what was dialed in on the waste water utility plan. Ten capital projects were created to help meet those potential needs of the residents. Those ten projects are 1.) Upgrades to water mains 2.) Upgrades to existing water plant 3.) New waste water plant 4.) Upgrades to streets 5.) Upgrades to storm drains 6.) New police station 7.)Upgrade existing facility 8.) New town hall 9.) New community center 10.) Improvements to current parks and new east side community park. Trustee Gfeller questioned if a police station was necessary and noted he does not feel that line item applies. The board agreed. Debra explained that a police station may not seem necessary at this time but it is important to be forward looking. There was no further discussion.

1. RESOLUTION 2016-49 approving an annexation agreement between the Town of Keenesburg and Julius A. Pluss and Kauffman Brothers, Limited Partnership for the EWS Annexation No. 1-4

Debra noted that the annexation agreement was reviewed by Kathleen and the Mayor. It contained provisions for road maintenance mechanism for reimbursement based upon the amount of heavy truck traffic that may be generated by the facility as well as standard annexation agreement provisions. Negotiations were completed in good faith and all parties agreed on the terms set forth. It was staff’s recommendation to approve the resolution approving the annexation agreement. Motion was made by Trustee Beach seconded by Trustee Johns to approve RESOLUTION 2016-49 approving an annexation agreement between the Town of Keenesburg and Julius A. Pluss and Kauffman Brothers, Limited Partnership for the EWS Annexation No. 1-4. A roll call vote was taken; Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.

1. Public Hearing:         Expedition Water Solutions LLC Annexation

Mayor Kipp opened the public hearing for the proposed Expedition Water Solutions LLC Annexation at 6:35 p.m. Kathleen gave a brief overview of the process that would take place during the hearing. She stated the hearing was on an annexation petition filed for serial flag pole annexation with EWS for annexation numbers 1-4. Notice of the public hearing was published stating the hearing would encompass the annexation, initial zoning and other land use applications filed by the applicant. An aspect of the mailed notice was not sent in time therefore the land use and zoning has been rescheduled to allow those residents to have sufficient notice. Trustee Johns noted he would like to abstain from the hearing due to his involvement with staff review. Mayor Kipp excused him. Mayor Kipp asked the applicant or the applicant’s representative to step forward, state their name (s) and address for the record. Anna Mercurio, Project Manager and Doug Berling, PLS Tamarack Consulting Surveyor Tamarack Consulting, LLC 8840 West Colfax Avenue Lakewood, CO 80215 Zach Neal, Chief Financial Officer, Jim Goddard, President and Dave Gage, Director of Operations. Expedition Water Solutions 1023 39th Avenue, Suite E, Greeley, CO 80634. Anna explained petitioners were Kauffman Brothers LLC Julius A. Pluss and Tamarack Consulting- Anna Mercurio and Doug Berling on behalf of EWS. She displayed a map of the proposed annexation location located between I76 and WCR 398. The property owners intend to sell 290 acres to EWS following approval of annexation, zoning USR and oil and gas permits. Todd Hodges, Town Planner gave a brief staff report. He noted the flag pole, four series annexation tied to a prior annexation of the RV Park. He recommend approve and believes it would be a great addition to the community. Debra advised that notice of the public hearing was published in the Greeley Tribune 4 consecutive week November 9th, 16th, 23rd and 30th. Property owners within 300 feet of the property were mailed notice. Gary Bolter: 29715 CR 398 Keenesburg, Colorado 80643. Mr. Bolter wanted to clarify that the annexation does not include his property or effect is property rights in any way. Mayor Kipp assured him it would not.

Lonnie Schneider 30525 CR 398 Keenesburg, Colorado 80643

Mr. Schneider wanted an in depth explanation of the heavy use portion and how much traffic is expected as well as weight. He expressed his concern of patrolling of speeding traffic. Mayor Kipp closed the public hearing for the proposed Expedition Water Solutions LLC Annexation at 6:52 p.m.

1. RESOLUTION 2016-45 Finding the area to be annexed by the EWS Annexation No. 1 eligible for annexation

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt RESOLUTION 2016-45 finding the area known as the EWS annexation number 1 eligible for annexation. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

2. ORDINANCE 2016-24annexing the EWS annexation No. 1

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt ORDINANCE 2016-24 approving an annexation knows as the EWS annexation number 1 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

3. Resolution 2016-46 finding the area to be annexed by the EWS Annexation No. 2 eligible for annexation

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt RESOLUTION 2016-46 finding the area known as the EWS annexation number 2 eligible for annexation. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

4. Ordinance 2016-25 annexing the EWS annexation No. 2

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt ORDINANCE 2016-25 approving an annexation known as the EWS annexation number 2 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

5. Resolution 2016-47 finding the area to be annexed by the EWS Annexation No. 3 eligible for annexation

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt RESOLUTION 2016-47 finding the area known as the EWS annexation number 3 eligible for annexation. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

6. Ordinance 2016-26 annexing the EWS annexation No. 3

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt ORDINANCE 2016-26 approving an annexation known as the EWS annexation number 3 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes, and Trustee Tyler yes. Motion carried 6-0.

7. Resolution 2016-48 finding the area to be annexed by the EWS Annexation No. 4 eligible for annexation

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt RESOLUTION 2016-48 finding the area known as the EWS annexation number 4 eligible for annexation. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

8. Ordinance 2016-27 annexing the EWS annexation No. 4

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt ORDINANCE 2016-27 approving an annexation known as the EWS annexation number 4 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

1. Determination of the Town’s contribution to Employee IRA’s

Debra stated the town currently contributes 5% of the earnings for each employee. The budget was prepared to allow for the percentage to continue and noted however it is the board’s decision to adjust the amount. It was staff recommendation to continue the 5% investment for the benefit of the employees. Mayor Kipp asked if there were an option for the town to match the employee’s contribution. Debra noted staff cannot contribute since they were SEP IRA accounts. Motion was made by Trustee Beach seconded by Trustee Gfeller to continue the 5% contribution to the employee’s individual retirement accounts for 2017. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1. Public Hearing:          2017 Budget

Mayor Kipp opened the public hearing for the 2017 budget at 7:02 p.m. Debra explained the proposed 2017 budget had some changes over what was reviewed during the last meeting. Final certification of valuations was received on December 6, 2016 and was $8,431,790 and reflected an increase from the preliminary valuation by $65,960 resulting in an increase in property tax revenue of $1,451.12. Health Insurance expense was reduced due to the change in policy to no longer offer spouse coverage. Water sales projections were increased to reflect near the current revenue and water taps were changed to reflect 8 taps rather than the original 6, this reduced the loss in the water fund to ($33,132). The wastewater tap fee revenue was increased to project 8 taps as well, increasing the projected gain in the wastewater fund to $42,145. There were other changes to the budget. Mayor Kipp closed the public hearing at 7:06 p.m.

Budget Resolutions:

1. RESOLUTION 2016-42 Adopting 2017 Budget

Motion was made by Trustee Brandt seconded by Trustee Wafel to adopt RESOLUTION 2016-42 adopting the 2017 budget. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

2. RESOLUTION 2016-43 Appropriating Sums of Money

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt RESOLUTION 2016-43 appropriating sums of money to the various funds as presented for the 2017 budget year. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Tyler, Gfeller and Tyler voting yes.

3. RESOLUTION 2016-44 Setting the Mill Levy

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt RESOLUTION 2016-44 levying property taxes for the year 2016 to defray the costs of government for the Town of Keenesburg for the 2017 budget year. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1. 2017 Board Meeting Schedule

Debra noted that the January meeting was pushed back a week due to her being on vacation. Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the 2017 board meeting schedule. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Tyler, Gfeller and Tyler voting yes.

1. RESOLUTION 2016-41 Renewing Colorado Mosquito Control Services, Inc. Agreement

Debra explained Colorado Mosquito Control (CMC) provided the town with mosquito testing and control services. The town entered into a contract with CMC in 2013 which was a three year contract in the amount of $3,065 with a built in 2% increase per year. The current agreement had the option for a one year agreement for $3,400 or the three year agreement starting at $3,400 and again with the 2% increase per year. Ensuing years 2018 ($3,468) and 2019 ($3,537). Staff felt it was important to keep the service to maintain the safety and welfare of the residents because West Nile Disease is mosquito borne. Staff recommended approval of the three year contract to allow for a small increase per year. Motion was made by Trustee Beach seconded by Trustee Brandt to adopt RESOLUTION 2016-41 approving a three year service agreement between Colorado Mosquito Control, Inc. and the Town of Keenesburg. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

1. Building Code Update

Staff explained that Barry suggested the Town adopt the 2012 codes and the 2009 building codes. There were 2 big items discussed during a prior workshop regarding fire sprinkler systems in houses and second the protection of the floor joist in basements of new houses. Mayor Kipp noted fire Chief Tom Beach stated fire sprinkler requirements did not fall under the 2012 building code and asked staff to confirm with Barry. He stated he would not be in favor of requiring sprinklers and personally would be interested in opting out as well as the requirement for floor joists in basements of new houses. The board agreed they would like to keep all previous amendments and revisions in place while updating to the 2012 code. Staff was directed to work with legal and get an Ordinance put together for January’s meeting.

1. Executive Session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4)(f)(I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to review performance evaluations of all town employees.

Motion was made by Mayor Kipp seconded by Trustee Tyler at 7:17 p.m. to go into an executive session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4)(f)(I)and not involving any specific employees who have requested discussion of the matter in open performance evaluations of all town employees. Trustee Johns noted he would like to abstain from the executive session. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler voting yes. Motion carried 6-0.

Mayor Kipp stated the time was 7:51 and the executive session was concluded. The participants in the executive session were: Town Attorney Kathleen Kelly, Mayor Danny Kipp, Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Kenneth Gfeller and Wendi Tyler. Mayor Kipp stated for the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns.

1.      Board Member Information and Discussion
2. Well Flow Data

Staff Reports           

Mayor Kipp asked the board if there was specific information that they wish to receive on a regular basis. The board as a whole agreed they wish to see more reports from Lochbuie Police Department.

1.  Administration/Public Works

Debra gave a combined admin and public works report:

The Town was awarded a $300,000 from DOLA for sewer collection system improvements. The water tank was scheduled go up December 13^th. Nick with Innovative Scada was in town Friday to do inventory of equipment and backup the system. He had an estimated completion date of January 31^st. Well #11’s pump went out, Canfield was scheduled to fix it on Wednesday. Public works has been working with Lochbuie to get proper signs up around town. A neighborhood watch committee was formed and they met in November and have another meeting scheduled for January. Town Hall is closed December 22^nd from 12:00 p.m. – 1:00 p.m. for a safety meeting as well as December 23^rd, 26^th, 30^th and January 30^th for the Holidays.

2.  Legal
3.  Engineering

Committee Reports

Board Member Comments

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, DECEMBER 12, 2016

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order

Roll Call

Members Present: Mayor Danny Kipp, Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler.

Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk, Kathleen Kelly, Town Attorney, Kent Bruxvoort, Town Engineer and Todd Hodges, Town Planner

1. Liquor License Renewal Market Street Mart         

Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the liquor license renewal for Market Street Mart. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Beach to adjourn the meeting. Motion carried Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 8:10 pm.

ATTEST:                                                                                                                                 

Danny Kipp, Mayor                                             Toni Pearl, Town Clerk

TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
WEDNESDAY DECEMBER 21, 2016 6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643 

Call to Order

The Board of Trustees of the Town of Keenesburg met in special session, December 21, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Kipp,Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns and Kenneth Gfeller

Excused: Trustee Wendi Tyler

Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk and Kathleen Kelly, Town Attorney

Public Comments

None

New Business:

Motion was made by Mayor Kipp seconded by Trustee Brandt to amend the agenda to add numbers 1. Schedule a special meeting and 2. Motion to reconsider Resolution 2016-49 and Ordinance 2016-24 through 2016-27 at a special meeting. Motion carried 6-0. Mayor Kipp, Trustees, Brandt, Wafel, Beach, Johns and Gfeller voting yes.

1. Schedule special meeting

Kathleen noted a special meeting was requested because the current property owners did not want to sign the annexation agreement. Therefore EWS planned to purchase the property scheduled to close January 3, 2017. At the scheduled special meeting a new agreement will be signed listing EWS as the property owner. The documents will be brought back as emergency ordinance to allow them to go into effect immediately. The emergency ordinances will require six affirmative votes. Debra stated she spoke with Trustee Tyler and advised January 4,^,2017 is the only date she was available. The board checked their calendars and agreed. Motion was made by Trustee Gfeller, seconded by Trustee Wafel to schedule a special meeting January 4, 2017 at 6pm Motion carried 5-0. Mayor Kipp, Trustees Brandt, Wafel, Beach and Gfeller voting yes.

2. Motion to Reconsider Resolution No. 2016-49 and Ordinances 2016-24 through 2016-27 at a special meeting.

Motion was made by Mayor Kipp seconded by Trustee Johns to reconsider Resolution 2016-49 and Ordinance 2016-24 through 2016-27 at a special meeting scheduled for January 4, 2017. Motion carried 6-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns and Gfeller voting yes.

1. Public Hearing:    Expedition Water Solutions LLC zoning, and oil and gas special use permit.

Mayor Kipp opened the public hearing for Expedition Water Solutions LLC zoning, and oil and gas special use permit at 6:10 pm. He asked if any board members have any discoursers. Trustee Johns noted he would like to abstain from the hearing based on his position with the town, Mayor Kipp excused him. Mayor Kipp asked the applicant or the applicant’s representative to step forward, state their name (s) and address for the record. Anna Mercurio, Project Manager and Doug Berling, PLS Tamarack Consulting Surveyor Tamarack Consulting, LLC 8840 West Colfax Avenue Lakewood, CO 80215

Zach Neal, Chief Financial Officer and Jim Goddard, President Expedition Water Solutions 1023 39th Avenue, Suite E, Greeley, CO 80634. Anna displayed a map of the proposed annexation location. The proposed area was designated as industrial on the Towns land use map therefore the requested heavy industrial fit well. EWS’s initial plan is to construct a Class 2 Salt Water Facility and will include two injection wells. EWS requested item 1E from exhibit A of conditions of approval be moved and listed as item 31 because a submittal of water and sewer plans can be done at the time during the building permit application. The traffic will be studied when school is back in session to allow for a more accurate count, therefore it was requested that item 1E from exhibit A also be moved and listed as number 30. Anna stated location has 1 entrance and 1 exit the trucks will unload water from a concrete receiving pad, the water will flow to tanks where it is treated in a three step process and the water is then injected into disposal wells. There will be approximately 70 trucks per day. The facility will be open 24 hours a day 7 days a week with minimum of two employees on site at all times. The location will be fenced off with four strand bard wire as requested by the planning commission. Trucks will enter and exit from I-76 onto Market Street to WCR 398. Mayor Kipp asked if the entrance and exit are the same or separate. Anna clarified there will be two separate- one location for entrance only and an additional location for exit only. Trustee Beach asked about truck traffic. Zach with EWs stated traffic will depend on oil demand and more than likely be heavier during day. Debra stated notices were mailed to all property owners within 300 feet on Dec 3 2016. The property was posted with public hearing signs on December 2, 2016 and legal publication was published in the Greeley Tribune on December 3,2016 Debra explained condition 26 showing hours of operations should not be listed as an item of approval. Todd explained the annexation would be a flag pole off the prior annexation of the Rv Park. The future land use plan lists the location as industrial and is consistent with what the applicant has requested. Referrals have been address in conditions of approval and he noted Tammerak was a great group to work with. He recommended the zoning and heavy industrial be approved. Lonnie Schneider 30425 CR 398 Keenesburg Colorado 80643. Mr. Schneider asked how hazardous material spills are handled and how quick response times were. Mayor Kipp asked staff to contact Fire Chief Beach about those procedures and share that information with Mr. Schneider. Mr. Schneider also proposed changing the speed limit down the stretch of 398.

1. ORDINANCE 2016-28 Zoning property known as EWS annexation Heavy Industrial (HI)

Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt ORDIANCE 2016-28 zoning property known has EWS annexation Heavy Industrial (HI). A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes and Trustee Gfeller yes. Motion carried 5-0.

1. RESOLUTION 2016-51   approving an oil and gas special use permit for Expedition Water Solutions, LLC with conditions.

Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt RESOLUTION 2016-51 approving an oil and gas special use permit for Expedition Water Solutions, LLC with conditions, removing current item 26, moving 1E to item 30 and 1c to item 31.   A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes and Trustee Gfeller yes. Motion carried 5-0.

1. RESOLUTION 2016-50 Approving a Memorandum of Understanding for Prequalified Building Permits for Public School construction

Debra explained the town previously had an agreement that expired in 2012 with the State of Colorado Department of Public Safety to a pre-qualitied building department. With the school district experiencing growth it is important to make sure that the agreement is in place to allow for the ability for the town to issue the building permit for this facility. The school will be required to pull electrical and plumbing permits through the state but this agreement will allow them to get construction building permits through the town. Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt RESOLUTION 2016-50 approving a memorandum of understanding for prequalified building permits for public school construction. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes and Trustee Gfeller yes. Motion carried 5-0.

Staff Reports            

1.  Administration Public Works

Debra gave a combined admin and public works report:

She noted she reviewed the workman’s comp policy and was able to save $2,900 by reclassifying job duties listed on the report. An IGA with the school district will be negotiated therefore it was staff’s recommendation to schedule a joint workshop with the school board to discuss it in more detail, Staffs plan was to email the appropriate members to get something scheduled. Marc passed his Class C Wastewater test, staff and the board congratulated him. A meeting was scheduled with Nick from innovate SCADA. A change order will be completed, original scope did not include connecting to the new tank. Mayor Kipp directed staff to add an item on next meeting to consider changing the speed limit on 398

2.  Legal
3.  Engineering

Committee Reports

Board Member Comment

Adjournment

Motion was made by Trustee Beach seconded by Trustee Brandt to adjourn the meeting. Motion carried 6-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns and Gfeller voting yes. The meeting adjourned at 6:58 pm.

ATTEST:

Danny Kipp, Mayor                                             Toni Pearl, Town Clerk