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TOWN OF KEENESBURG
BOARD OF TRUSTEES MEETING AGENDA
MONDAY, AUGUST 17, 2009
7:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643
The Board of Trustees of the Town of Keenesburg met in regular session on Monday, August 17, 2009 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.
Pledge of Allegiance
Roll Call: Board members present: Trustees Cindy Baumgartner, Steve Brandt, Wendi Tyler, Leroy Blackston, Tony Dreher, and Richard Traxler, and Mayor Danny Kipp.
Board members absent: None.
Others Present: Town Attorney, Kathleen Harrington, and Town Clerk, Debbie Chumley
Mayor’s Address: Mayor Kipp summarized the items on the agenda for the citizens in attendance.
Public Comments: None.
Consent Agenda a. Approval of minutes 07/20/09
b. Approval of Bills/Financials
Motion was made by Trustee Baumgartner, seconded by Trustee Brandt to approve the consent agenda items; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
Old Business
c. Memorandum of Understanding w/OPS
Mayor Kipp noted that this would allow the schools the opportunity to apply for building permits through the Town of Keenesburg if they so choose, however it will still be possible for the schools to apply for building permits through the state as well. Motion was made by Trustee Baumgartner, seconded by Trustee Brandt to approve the Memorandum of Understanding with OPS; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
New Business
d. ORDINANCE 2009-08 Emergency Ordinance Submitting a Tabor Ballot Issue and two Ballot Questions for Special Election November 3, 2009:
Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to adopt ORDINANCE 2009-08 submitting a TABOR Ballot Issue and two Ballot questions for a special election on November 3, 2009; motion carried with a roll call vote 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
e. ORDINANCE 2009-09 Emergency Ordinance Concerning Issuance of Building Permits:
Motion was made by Trustee Tyler, seconded by Trustee Brandt to adopt ORDINANCE 2009-09 concerning the issuance of building permits; motion carried with a roll call vote 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
f. 2009 Audit Letter of Understanding—Rose Melville:
Motion was made by Trustee Baumgartner, seconded by Trustee Blackston to approve the 2009 audit letter of understanding; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
g. Weld County Law Enforcement Agreement:
Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to table this item until the October meeting on Monday, October 19, 2009 or until such time as the board has had a chance to review the budget; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
h. Weld County Jail Services Agreement:
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the Weld County Jail Agreement with a comment as to when the fees will be set each year by the Joint Budget Committee of the Colorado General Assembly, and a correction of a typographical error on schedule B to reflect care instead of car; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
i. Renewal of Humane Society Contract:
Motion was made by Trustee Tyler, seconded by Trustee Dreher to approve the renewal of the Humane Society contract; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes.
j. Consideration of Residential Side Set-Back Change:
There was much discussion regarding the change of side setbacks to five feet, and as to whether or not to include commercial zoning in this change. The board directed staff to solicit input from the town’s engineer, JB Wright and Assoc, for recommendations and clarification as to whether his opinion to change the set back should include commercially zoned property as well. This will be revisited at the next scheduled board meeting.
k. Donation request for SE Weld County Fair & Rodeo Royalty:
The consensus of the board was to deny this request based upon the fact that the town no longer gives to any organizations due to budget constraints. The board directed staff to reply with a letter explaining why the town will not be able to donate any funds.
l. Set Workshop to discuss Personnel Policies/2010 Budget:
The workshop was set for Thursday, September 3, 2009 at 6:00 p.m.
m. Executive session:
Motion was made by Trustee Baumgartner, seconded by Trustee Dreher to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the use of the Town of Keenesburg’s effluent as irrigation to the Sloan properties; motion carried with a roll call vote 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes. Executive session began at 7:42 p.m.
The time is now 8:20 p.m., and the executive session has been concluded. The participants in the executive session were: Town Attorney Kathleen Harrington, Trustee Cindy Baumgartner, Trustee Steve Brandt, Trustee Wendi Tyler, Mayor Danny Kipp, and Trustee Leroy Blackston, Trustee Tony Dreher, and Trustee Richard Traxler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were none.
Board Member Information:
n. 1) Well Flow Data July 2009
2) Relay for Life Thank you
3) High Plains Library District
4) Participation in Emergency Preparedness Exercise info
5) WC Referral USR-1714
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o. Staff Reports
Legal: Memo Recent Legislation
Engineering: The first five chapters of the utility plan have been completed and the Mayor asked all members of the wastewater committee to review this and forward any comments to Jim Wright.
Public Works: The old restrooms have been closed for the season due to vandalism.
Board Member Comments: Mayor Kipp commented that the staff continues to explore ways to save money, and to this end the town has completed an energy audit with United Power. A report will be available shortly. Some good information was received, the town no longer operates its’ aerators during the peak hours of 2:00 p.m.—9:00 p.m., and will attempt to adhere to this during the winter months as well. The town will also get well number five programmed to not operate during these peak hours as well.
Committee Reports
Finance: None.
Water/Waste Water: None.
Parks: A park committee meeting will need to be scheduled after the budget workshop is completed.
Streets: None.
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Traxler to adjourn the meeting; motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Brandt, Tyler, Blackston, Dreher, and Traxler voting yes. Meeting adjourned at 8:30 p.m.
ATTEST:
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk
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