October 17, 2011

TOWN OF KEENESBURG

BOARD OF TRUSTEES MEETING AGENDA

MONDAY, OCTOBER 17, 2011

7:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

The Board of Trustees of the Town of Keenesburg met in a regular session on Monday, October 17, 2011 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustees Cindy Baumgartner, Steve Brandt, Richard Traxler, Leroy Blackston, Sandra Beach, Wendi Tyler, and Mayor Danny Kipp.

Board members absent: none.

Others Present: Debra Chumley, Town Clerk, Kathleen Kelly, Town Attorney

Public Comments: None.

Consent Agenda:

a. Approval of minutes 09/19/2011

b. Approval of Bills:

Motion was made by Trustee Brandt, seconded by Trustee Tyler to approve the consent agenda items; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Blackston, Beach, and Tyler voting yes.

Old Business: d. Todd Hodges Design LLC Contract:

The contract was reviewed and attorney Kelly noted changes in the final contract in the workman’s comp insurance section where the following language was added: “In the Event that Consultant hires employees other than Consultant’s principal Todd A. Hodges, Consultant shall be required to obtain and provide proof of Workers’ Compensation insurance to cover obligations imposed by the Workers’ Compensation Act of Colorado and any other applicable laws for any employee (other than Todd A. Hodges) engaged in the performance of Work under this contract…” With these mutually agreed upon changes Kathleen recommends that the board approve the contract.

e. RESOLUTION 2011-09 Approving Contract THD LLC:

Motion was made by Trustee Baumgartner, seconded by Traxler to approve RESOLUTION 2011-09 approving the contract between the Town of Keenesburg, and Todd Hodges Design, LLC with the above noted changes to the contract; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Blackston, Beach, and Tyler voting yes.

New Business:

e. RESOLUTION 2011-11 Water and Sewer Rates:

Motion was made by Mayor Kipp, seconded by Trustee Tyler to approve RESOLUTION 2011-11 striking number 1 and the wording in-town under section c, and changing section d. to read $5.00 per thousand for bulk water; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Traxler, Brandt, Blackston, Beach, and Tyler voting yes.

f. Sparrow Land Dedication Agreement:

The board reviewed the agreement and found some errors; the staff was directed to make corrections and to forward this agreement on to Mr. Sparrow, and the Fair Board for their approval, and to get the dates for the previous agreement between Mr. Sparrow and the Fair Board to insert into the agreement.

g. RESOLUTION 2011-12 Approving Sparrow Land Dedication Agreement:

No Action

h. Consideration of Direct Deposit Pay Checks:

The employees are requesting direct deposit, and staff was advised that there is no charge for this service at this time; however it may change in the future. Motion was made by Trustee Tyler, seconded by Trustee Traxler to approve the ACH agreement with Colorado East Bank; motion carried 7-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Blackston, Beach, and Tyler voting yes.

i. Consideration of purchase of new computer Front Desk:

The office is in need of replacing one of the computers and it was not budgeted for, at this time there are sufficient appropriations to approve this purchase. Motion was made by Trustee Beach, seconded by Trustee Tyler to approve the purchase of new computer for the office not to exceed $1000.00; motion carried 7-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Blackston, Beach, and Tyler voting yes.

j. Reschedule board meeting November—Town & Country Dinner:

The next regularly scheduled board meeting is November 21, 2011, and this date is the same as the annual town and country dinner held by Weld County, in order to allow any board members that wish to attend this event it will be necessary to change the next board meeting date. Motion was made by Trustee Tyler, seconded by Trustee Beach to change the date of the next meeting to Monday, November 14, 2011; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Blackston, Beach, and Tyler voting yes.

k. Executive session:

Motion was made by Trustee Baumgartner,, seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the Sloan property farm lease. Motion carried with a roll call vote 7-0, Mayor Kipp, Trustees Baumgarnter, Brandt, Traxler, Blackston, Beach, and Tyler voting yes.

Mayor Kipp stated that the time was now 7:35 p.m. and the executive session had concluded. The participants in the executive session were: Attorney Kathleen Kelly, Trustee Cindy Baumgartner, Trustee Steve Brandt, Trustee Richard Traxler, Mayor Danny Kipp, and Trustee Leroy Blackston, Trustee Sandra Beach, and Trustee Wendi Tyler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Seeing none we will move to the next agenda item.

Board Member Information and discussion:

1) September Well Flow Data:

Mayor Kipp noted that bulk water sales have been fairly steady using 12 million gallons last month and reaching 13 million this month, and an additional $30,000 in income to the water fund. We will continue selling bulk water as long as we can.

2) Violation Report:

The board reviewed the code violations report, and Mayor Kipp noted that one property had to be abated by the town, the owner of this property will be billed for the time and cost to take the items to the dump.

3) Donation of Materials/Labor to rebase Rd 16:

We had previously received a bid for the resurfacing of Rd 16 ½, but as is evident by the amount of the bid, this was going to be cost prohibitive. Mayor Kipp contacted Mr. Guttersen to get a bid for just the material and was going to donate his time and the use of Coors equipment to get this completed. Mr. Guttersen owner of Gusher Oil Services graciously offered to donate the resurfacing of this road! All he asked was for an article to be placed in the newspaper so that people would know that oil companies do give back to the communities.

4) CIRSA LC Balance:

The board reviewed the report

Staff Reports:

Legal

Engineering

Public Works: One public works employee resigned due to a better offer of employment. Mayor Kipp is trying to decide whether to wait to replace this position or not, and will get back to the board with his recommendations. The public works department has made great strides in completing the jetting of the sewer lines, water valve exercising, etc.

Committee Reports:

Finance

Water/Waste Water

Parks

Streets

Board Member Comments: Trustee Cindy Baumgartner gave an update for the I-76 Economic Development Initiative. A reception was held on Thursday, October 6, 2011 at United Power. The reception was well attended and the committee was pleased with the turnout. The committee is about half way through the process, and their efforts have been seen due to increased development inquiries.

The drainage pan on Gandy and Ash Street has been completed.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Traxler to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Blackston, Beach, and Tyler voting yes. Meeting adjourned at 7:55 p.m.

ATTEST:

Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk