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TOWN OF KEENESBURG BOARD OF TRUSTEES MEETING AGENDA MONDAY, OCTOBER 25, 2010 7:00 P.M. KEENESBURG TOWN MEETING HALL 140 S.MAIN STREET, KEENESBURG, CO 80643
The Board of Trustees of the Town of Keenesburg met in regular session on Monday, October 25, 2010 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.
Pledge of Allegiance
Roll Call: Board members present: Trustees Cindy Baumgartner, Steve Brandt, Richard Traxler, Leroy Blackston, Sandra Beach, Wendi Tyler, and Mayor Danny Kipp. Board members absent: none. Others Present: Town Clerk, Debbie Chumley
Mayor’s Address: Mayor Kipp addressed the board and recognized Town Clerk, Debra Chumley, for her accomplishment of receiving the designation of Certified Municipal Clerk, and presented her with a plaque.
Public Comments
a. Approval of minutes 09/20/10: Motion was made by Trustee Baumgartner, seconded by Trustee Brandt to approve the minutes dated 9/20/10; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Blackston, Beach and Tyler voting yes.
b. Approval of Bills/Financials: There were several questions in regards to the checks already written, check $400 to John Sheffield—safety cabinet purchase, check $587.76—purchase tires for flatbed truck, USA Bluebook—chlorine supplies. Mayor Kipp identified an invoice from Quality Resurfacing in the amount of $10660.00; this invoice exceeds the approved bid of $4500.00, although there were additional areas to be repaired. Quality did not measure, the measurements were provided for them, and the discrepancy in the measurement of completed patch work from the measurement used in the bid will be verified and re-measured prior to a check being issued. Motion was made by Trustee Blackston, seconded by Trustee Tyler to approve the financials and payment of the bills; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Blackston, Beach and Tyler voting yes.
Old Business: c. Review 2011 Budget: The board reviewed the proposed budget. Mayor Kipp noted some changes that will appear in the next version that the board will see. Capital Outlay will be increase in the general fund to reflect the proposed purchase of a dog kennel $1500.00; Striping Machine $2500, air conditioner for shop $2000.00, and a miscellaneous donation called community support fund will be budgeted in the amount of $2500.00. This fund will be available for local organizations to request support from the town. All changes are proposed depending upon the outcome of the election.
New Business
d. Consideration of estimate to codify Keenesburg Municipal Code. ($2700.00 budgeted): Motion was made by Trustee Baumgartner, seconded by Trustee Traxler to approve the estimate to have the municipal code codified; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Blackston, Beach and Tyler voting yes.
e. Weld County Referral SE-1187: The board reviewed the subdivision exemption for Cedar Creek Wind Energy, LLC proposed location of a capacitor at the Public Service substation west of Keenesburg. Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to reply with no conflicts; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Blackston, Beach and Tyler voting yes.
f. Weld Central Request Advertising for Year Book: This item was tabled awaiting the availability of a community support fund in the budget.
Board Member Information: Trustee Beach gave an audit report to the board; she conducted a spot audit of the repair and maintenance accounts for the general, water and waste funds. No discrepancies were found, she did however suggest that all safe built invoices be verified against payments received from building permit holders.
g. 1) September Well Flow Data 2) Audit of Financials Sandra Beach
Staff Reports
Legal: None Engineering: None Public Works: None.
Board Member Comments
Committee Reports
Finance Water/Waste Water Parks Streets
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Traxler to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Traxler, Blackston, Beach, and Tyler voting yes. Meeting adjourned at 8:05 p.m.
ATTEST:
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk
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