TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, APRIL 18, 2016
6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on Monday, April 18, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Wendi Tyler and Mayor Danny Kipp were present.

Absent: Trustee Lisa Sparrow

Others Present: Debra Chumley, Town Clerk, Toni Pearl, Assistant Town Treasurer.

 

Acknowledgement of Departing Board Members:

Debra thanked Trustee Sparrow for her time served on the board from 2012-2016.

 

Swearing in of Newly Elected Officers:

Newly elected Trustees Cindy Baumgartner, Marc Johns and Wendi Tyler were sworn in. Town Clerk, Debra Chumley, administered the oath to the elected Trustees, Cindy Baumgartner, Wendi Tyler, and Marc Johns, they were then presented with their certificates of election and they took their seats. Mayor Kipp congratulated them. Debra shared that the Mayor would not be sworn in due to the recount to be conducted the following day.

 

Appointments:

  1. Town Attorney

Motion was made by Mayor Kipp, seconded by Trustee Beach to appoint Kathleen Kelly of Light Kelly, P.C. as the Town Attorney. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

  1. Town Manager

Motion was made by Mayor Kipp, seconded by Trustee Gfeller to appoint Debra Chumley as the Town Manager. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

  1. Town Clerk

Motion was made by Mayor Kipp, seconded by Trustee Tyler to appoint Toni Pearl as the Town Clerk. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

  1. Treasurer

Motion was made by Mayor Kipp, seconded by Trustee Tyler to appoint Debra Chumley as the Town Treasurer. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

  1. Judge

Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to appoint Willard Hardesty as the Town Judge. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

 

 

  1. Mayor Pro-Tem

Motion was made by Mayor Kipp, seconded by Trustee Tyler to appoint Cindy Baumgartner as Mayor Pro-Tem. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

 

  1.             Committees

                           1. Planning Commission

Mayor Kipp stated he would like to reappoint Dwaine Barclay to the Planning Commission. He also reappointed Trustee Wafel to the Planning Commission.

                          

Public Comments: There was no public comments.

 

Consent Agenda:

  1. Approval of minutes 03/14/2016

Mayor Kipp made a correction to the minutes from 03/14/2016 on page 2, paragraph 2 and line 5 should state CR 57 instead of CR 47. Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to approve the minutes with the correction. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

Approval of minutes 03/28/2016

Financials and payment of Bills

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to approve the remaining consent agenda items. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

 

Old Business:           None

                                               

New Business:         

  1. RESOLUTION 2016-27 approving a 1st amendment to our Agreement with THD LLC (Town Planner)

Debra explained Todd Hodges, Town Planner was seeking an increase in fee and has not raised fees to the town since 2011. She felt the fees were a modest increase from $85.00 per hour to $100.00 per hour and recommended the board approve the amendment to the agreement. Trustee Beach asked how much the town was billed last year, Debra wasn’t able to answer and explained that most bills from THD LLC are bill backs to applicants for projects such as applications for annexations, zoning, special use or site plans. Motion was made by Trustee Gfeller, seconded by Trustee Tyler to adopt RESOLUTION 2016-27 approving the first amendment to the town’s agreement with Todd Hodges Design LLC for professional services. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

 

  1. RESOLUTION 2016-28 approving an addendum to the operational contract with Ramey Environmental, Inc.

Debra explained she handed out a redlined paper copy of the agreement that showed the changes recommended by the Town Attorney and noted the changes mirrored the original agreement. The addendum will result in a reduction in services that the town previously had and was set to go into effect in May due to the rehire of the Public Works Director. Motion was made by Trustee Baumgartner, seconded by Trustee Gfeller to approve RESOLUTION 2016-28 approving an addendum to the operation contract with Ramey Environmental Compliance, Inc. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

 

  1. Summer Reading Program Donation Request

Debra explained the town donated $75.00 to the program last year and recommended the town donate $100.00 this year. Mayor Kipp recognized the ongoing effort put into the Summer Reading Program and felt it was a good program for the town to support. Trustee Baumgartner asked where exactly all money donated to the program goes. Debra was not able to answer. Motion was made by Trustee Beach seconded by Trustee Tyler to donate $100.00 to the Summer Reading Program. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

 

  1. Fair Book Donation Request

Debra explained last year the town placed a ½ page ad in the amount of $225.00 and recommended the town do the same this year. Motion was made by Trustee Beach seconded by Trustee Tyler to place a ½ page ad in the Fair Book in the amount of $225.00. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

 

f.    Donation request for Relay for Life

Debra shared that Relay for Life would be held at Schey Park on June 3rd and 4th and welcomed the event back to town. She noted the town did not donate to the event last year and recommended the Town donate $100.00 this year and asked for approval of DJ activities and or movies throughout the evening into the morning. Mayor Kipp asked Janeen Hill to step forward and speak on behalf of Relay for Life. Janeen shared that the event wasn’t a success last year and was happy to move it back to Schey Park in hopes of a better turn out. She noted there was room for more teams. Mayor Kipp suggested a donation of $150 in recognition of the event moving back to town. Trustee Beach suggested a donation of $250-“Signature.” Janeen shared with that donation the Town’s Logo would be placed on the t-shirts. Trustee Baumgartner and Trustee Tyler suggested the town get a team started. Motion was made by Trustee Gfeller seconded by Trustee Tyler to donate $250 to Relay for Life and to allow the activities at the park throughout the evening on June 3-4. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

 

  1. Schedule work session for board

Debra advised a work session needed to be scheduled to discuss future planning. Mayor Kipp asked what everyone’s scheduled looked like the first week of May. The Board agreed on Monday, May 2, 2016 at 6 p.m.

 

Board Member Information and discussion:

 

      1) Well Flow Data

                                                2) Crime Report March

                                                3) Webinar CML—elected officials training

Debra shared with the board they are required to complete a CML Liability Webinar and noted more information will be given at a later date.

 

 

                                                4) CML conference             

Debra shared that the CML Conference will be held June 21st – 24th in Vail and asked if anyone would be interested in attending. Mayor Kipp suggested she go since she had been invited to attend the award ceremony. Debra noted that if anyone was interested to let her know before May 13th for the early bird deal.                                                

                       

Staff Reports:            Administration:

Debra shared that Marc Johns will be returning as the Public Works Director April 25, 2016.

 

She shared that Straight Line plans to have street project work done by July 4th. Mayor Kipp noted that if there is a delay due to weather then the schedule will be pushed back.

Legal

Engineering

Public Works

Committee Reports:

Finance

Water/Waste Water

Parks

Streets

 

Board Member Comments:

Trustee Beach shared that about a month ago she nominated Debra for a 2016 Municipal Hero Award. She asked Trustee Baumgartner to read the letter that she sent into CML. Trustee Beach shared that her letter was awarded and CML invited Debra to attend the luncheon on June 23rd to be held in Vail to receive her award. Debra was also asked to do an interview to be featured in an upcoming CML video and was given $250.00 to donate to her charity of choice. The board thanked Debra for all her hard work.

 

Trustee Beach reminded everyone that the July 4th celebration will be held on July 3rd. Trustee Gfeller shared that the celebration starts at 6pm with live music, activities and vendors.

 

Mayor Kipp welcomed Marc Johns back as the Public Works Director and also welcomed him to the board. He also thanked Debra for all her hard work and noted he appreciates everything.

 

Trustee Baumgartner shared she thought all the appointments made were well deserved and think it was a good move for the town.

 

Adjournment:

Motion was made by Trustee Tyler, seconded by Trustee Johns to adjourn the meeting; the motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes. The meeting adjourned at 6:40 p.m.

 

 

 

ATTEST:       

 

 

 

 

 

 

 

 

                                    ______                                                                                   _____

Danny R. Kipp, Mayor                                             Toni Pearl, Town Clerk

 

 

 

 

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING MINUTES

MONDAY, APRIL 18, 2016

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

 

 

Call to Order:

The Liquor Licensing Authority of the Town of Keenesburg met in a regular session on Monday, April 18, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:40 pm.

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Kenneth Gfeller, Marc Johns, Wendi Tyler and Mayor Danny Kipp were present.

Others Present: Debra Chumley, Town Clerk, Toni Pearl, Assistant Town Treasurer.

 

                              i. Liquor License renewal Ponderosa Inn

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the liquor license renewal for the Ponderosa Inn. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes.

 

Adjournment

Motion was made by Trustee Tyler, seconded by Trustee Johns to adjourn the meeting; the motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Gfeller, Johns and Tyler voting yes. The meeting adjourned at 6:41 p.m.

 

 

 

 

ATTEST:       

 

 

 

 

 

                                                                                                                    

Danny R. Kipp, Mayor                                             Toni Pearl, Town Clerk