TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, APRIL 20, 2015

6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on
Monday, April 20, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: None

Others Present: Debra Chumley, Town Clerk

Public Comments: Bonnie Dunston, Mayor, Platteville, East Weld Energy Council Chairman, Platteville Colorado. She let the board know that she was part of the effort to educate the public in regard to oil and gas, and that this council has been formed with representatives from Evans, Keenesburg, Hudson, Ft Lupton, and Platteville to name a few, she also urged that any citizens that were concerned about this topic should join them. They meet the 4th Wednesday of each month this month’s meeting will be held at Platteville Town Hall at 7:00 p.m., the May meeting will take place at Fort Lupton and a flyer will be sent out to advise everyone of this meeting. There will likely be legislation in 2016 that could adversely affect the oil and gas industry and she urged the importance of education to make sure that citizens have all the facts.

 

Jenny Lee, 114424 San Juan, Littleton, CO. Jenny is assisting Bonnie in their efforts to reach out to local municipalities to let everyone know that this is a volunteer group of businesses, citizens and elected representatives to support oil and gas to learn more about their activities. She also let the board know that they were holding an information meeting regarding fracking at the American Legion on Monday, April 27, 2015 at 5:30 p.m.

 

Consent Agenda:        a.   Approval of minutes 03/30/2015

                                 b.   Approval of Financials and payment of bills:

Motion was made by Trustee Beach, seconded by Trustee Wafel to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

Old Business:              c. Preston Ranch Water Rights Purchase:

The board reviewed a proposed agreement to sell, and convey water rights to Preston Ranch, the agreement does not spell out the amount of water that will be sold, that will be determined by the state, they own 120 acres of surface land. The staff was asked to look into an estimate of legal fees to complete an agreement and the fees are estimated to be $1000.00 not to exceed 5-5.5 hours. The board discussed the amount for the sale, and asked what would fit into the Preston Ranch budget.

Bob Korthius, 3501 Rd 75, Roggen, CO addressed the board and stated that they rely on the lord to pay their bills, and thanked the board for the opportunity of having a well located on their property. He thanked Ryan Donovan for helping with the legal, and his willingness to offer his services to Preston Ranch at no charge. The board discussed the amount of investment that the town had in the well that is approximately $10,000 several years ago, and was determined that the well does not produce enough water to make it viable for town use at this time. The consensus of the board was to charge Mr. Korthius $500 for these water rights, Mr. Korthius however, offered to pay $1,000.00. Staff was directed to have the town’s water attorney, Paul Anderson, review the agreement that was prepared by Mr. Donovan, with Preston Ranch in agreement to pay Mr. Anderson’s fee. Once the agreement has been reviewed by Mr. Anderson it will be sent to Mr. Korthius, and Mr. Donovan for their acceptance. This agreement will come back to the board at the May meeting for consideration of approval.

 

                                    d.   ORDINANCE 2015-02 Emergency Ordinance approving a farm lease with easement:

Staff advised that Mr. Cook had agreed to the changes in this agreement.

Motion was made by Trustee Beach, seconded by Trustee Gfeller to approve Emergency ORDINANCE 2015-02. A roll call vote was taken Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Trustee Sparrow yes, Trustee Gfeller yes, Trustee Tyler yes and Mayor Kipp yes. The motion carried 7-0.

 

 

New Business:            e.   Public Hearing USR Links Logistics:

Mayor Kipp opened the public hearing at 6:30 p.m. Mayor Kipp read the memo to include in the record, all legal requirements were adhered to for the special use permit application from Links Logistics. Notice of the public hearing concerning the special use permit application, were published in the Greeley Tribune on Tuesday, March 10, 2015. Property owners within 300 feet of the property were mailed notice of the public hearings on Wednesday, March 18, 2015. Notice was posted on the property advising of the public hearings on Wednesday, March 18, 2015. The applicant has formally requested this hearing be continued to Monday, May 18, 2015 at 6:00 p.m. Staff recommends this hearing be continued to allo9w the applicant additional time to address some conditions concerning access and the use of the septic system. The public hearing closed at 6:32 p.m.

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to continue this public hearing to May 18, 2015 at 6:00 p.m. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Consideration to purchase a new mower:

Mayor Kipp reviewed the memo from Marc Johns, Public Works Director, and asked where the mower would be serviced. Mr. Johns replied that he had located several location for servicing in Brighton, and Greeley, and that his recommendation was to purchase the Swisher 66. He further explained the public works department mows the park at least 2 times a week during the summer as well as mowing the west side park to keep it clean and looking good, and that this is a lot of wear and tear on the mower.

Motion was made Trustee Beach, seconded by Trustee Tyler to purchase the Swisher 66 mower in the amount of $8949.00. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

                                         

                                    g.   Fair Book Ad:

A half page ad was recommended by the staff. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to purchase a ½ page for the Fair book in the amount of $$225.00. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

h    Request for support I-76 group:

Town Clerk, Debra Chumley, explained that the I-76 economic development group was planning a bus tour to highlight available property within the three towns of Lochbuie, Hudson, and Keenesburg, and the cost of this endeavor would likely reach $10,000.00. The group was seeking support from the three towns to cover a portion of the cost. There was much discussion, with the consensus being to support the group with $1000.00, in addition the board approved the purchase of sticky notes with the town logo to include in the goody bags. Staff was directed to purchase sticky notes for the bags.

Motion was made by Trustee Beach, seconded by Trustee Trustee Gfeller to sponsor the I-76 group with a platinum level sponsorship of $1000.00 and direct staff to purchase sticky notes for the bags. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

In addition the board indicated that they would email ideas for a catch phrase for the sticky notes to the clerk for consideration.

  1. Schedule meeting with Planning Commission:

Mayor Kipp advised the board that he and a few others had attended a DOLA planning workshop and one thing that was suggested was to hold a meeting with the board of Trustees, and the planning commission to make sure that everyone was informed and to improve communication. The board discussed available dates and determined that a workshop would be scheduled for Thursday, April 30, 2015 at 6:00 p.m., and directed staff to arrange this meeting.

 

Board Member Information and discussion:

 

  1. 1) Crime Report Weld County Sherriff’s Office: Mayor Kipp advised that Weld County has indicated that their cost for providing law enforcement to hand full of communities has surpassed what they are charging and wanted to communicate that they will be increasing the fees for this service. The amount of increase has yet to be determined, and may be phased in. The Mayor wanted to make sure everyone was aware that these services will be increasing.

      2) March Well Flow Data

      3) Thank you Year Book Ad

 

Staff Reports:

                                                      Public Works: Pubic Works Report: Marc Johns addressed the board and let them know that Weld Central High School had donated two soccer goals to the town and that they are getting a lot of use at Schey Park, and that there is a soccer team using these for practice two times a week. He also let them know that he is in the process of getting bids for the resurfacing of the basketball court, and would like to postpone the park committee meeting until next month.

                                                      Legal

                                                      Engineering

 

                              Committee Reports

                       

Board Member Comments:

 

Mayor Kipp introduced the town’s new public works employee, Tyler Madsen. The Mayor also let the board know that he had directed the engineers to work on several items that included the new GIS mapping for the town, and he was very impressed with the initial map that he had viewed, and was happy with the ability to update the maps quickly rather than using paper maps. He also advised the board that the next layer that would be added to the GIS would be all of the town’s easements, he also let the board know that staff was meeting with the Kent next week to go over the street plan to get started on some street repair and replacement.

 

Town Clerk, Debra Chumley, advised the board that she had met with Mike Tupa to discuss the possible use of the old grade school to convert into a museum, community room, and possibly some recreation space. She asked for board direction, to determine if this is something that the board wanted to pursue. The general consensus of the board was to direct staff to talk with the school board in regard to their level of interest in pursuing this since the building is owned by the school district.

 

Trustee Sparrow advised that she would not be able to attend the CML conference after all and asked if anyone else would like to go in her place.

 

Mayor Kipp let the board know that he had met with the county that day to go over a referral for waste management’s minor amemdment, and he felt that the town and the county were now heading the in the right direction in regard to open communication concerning referrals.

 

Adjournment: Motion was made by Mayor Kipp, seconded by Trustee Tyler to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:29 p.m.

 

 

 

 

TOWN -0OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, APRIL 20, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

 

 

Call to Order Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, April 20, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:30 p.m.

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Debra Chumley, Town Clerk

 

k. Liquor License renewal Ponderosa Inn:

Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the liquor license renewal for the Ponderosa Inn with the condition that they provide a copy of their current food license to the town. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:32 p.m.

 

 

 

 

 

TOWN OF KEENESBURG

PARK COMMITTEE MEETING AGENDA

MONDAY, APRIL 20, 2015

IMMEDATELY FOLLOWING LIQUOR LICENSING AUTHORITY MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

 

Meeting rescheduled for May 18, 2015

 

Resurfacing of basketball court

Plans for the West baseball field

Committee discussion