TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, AUGUST 17, 2015
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643
Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on
Pledge of Allegiance
Roll Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller and Mayor Kipp were present
Absent: Wendi Tyler
Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Toni Pearl, Assistant Town Treasurer.
Public Comments: None
New Business: a. Commissioner Kirkmeyer New Weld County Sheriff’s Contract
Commissioner Barbara Kirkmeyer asked the Board and Staff what questions or concerns they had in regard to the contract. Debra Chumley advised Commissioner Kirkmeyer that the Town does not have money in the budget to accommodate a full time officer and asked if there was a possibility that the town could enter into a contract for indirect services only. Commissioner Kirkmeyer stated that this was not the intent of the new contract however she would discuss this possibility with Board of County Commissioners. She then advised the Board that Weld County is working on phasing out contracts and that the Sheriff’s department did not have jurisdiction within the town unless a contract existed. The Board went into further discussion regarding indirect and direct patrol services within the town. Mayor Kipp advised the board and Commissioner Kirkmeyer that the town is currently working with Fort Lupton to pursue some law enforcement alternatives, but that we had not heard back from them yet. He also stated the town is exploring all options and that we do not want to cut ties with Weld County entirely. There were no further questions for Commissioner Kirkmeyer, Mayor Kipp thanked her for her time.
Consent Agenda: b. Approval of minutes 08/03/2015
Approval for payment of bills
Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach,
Sparrow and Gfeller voting yes
Old Business: None
New business cont.:
c. Engagement letter auditor-Rose Melville
Debra Chumley advised the board that nothing in the engagement letter had changed from last year. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the Engagement letter for auditor-Rose Melville. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes
Debra Chumley advised the board that this water and sewer rate increase was scheduled to be brought to the board in September but was brought earlier because this allows the residents time to dispute bills in case of any leaks that may have occurred during the calculation period of December-February. The rate associated with this increase will be recalculated every year July 1 and will go into effect November 1 instead of October 1. Motion was made by Trustee Gfeller, seconded by Trustee Baumgartner to approve RESOLUTION 2015-17 establishing water and sewer rates. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach,
Sparrow and Gfeller voting yes
Debra Chumley advised the board that there was a temporary reduction in the states liquor licenses fees effective January 1, 2015. Motion was made by Trustee Sparrow, seconded by Trustee Beach to approve RESOLUTION 2015-18 concerning liquor license fees. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.
Debra advised the board that there was nothing in the code about sidewalks within the Town other than snow and ice removal. The Boards attention was brought to Kathleen’s comment on the bottom of the memo. The board discussed different ways to address sidewalk repair and Debra recommended that they come back to the next meeting with ideas for a possible ordinance about sidewalks, where Kathleen will be in attendance.
Debra Chumley recommended that the workshop be scheduled sometime in October to go over the budget. Trustee Baumgartner suggested October 21st and Trustee Sparrow suggested October 26th. Mayor Kipp advised the board that October 21st and October 26th will be suggested to the planning commission at the next meeting on September 3rd.
h. Schedule special meeting for CR 59 waterline project contract
Mayor Kipp suggested August 25, 2015 to schedule a special meeting to award the waterline project contract. Motion was made by Trustee Baumgartner, seconded by Trustee Sparrow to schedule a special meeting for the CR 59 waterline project contract for August 25, 2015 at 6:00 p.m. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes
Board Member Information and discussion:
2) Well Flow Data July
3) thank you from Vicki Walter
Staff Reports: Administration:
Debra Chumley advised the Board that there is a gentleman interested in Fair Meadows he is currently in a possible agreement with Troy. She mentioned to the board that Corey Gardner’s team will be in the meeting hall on Friday August 21, 2015 10am- 12pm to answer questions.
Public Works: Pubic Works Report
Marc Johns advised the Board that there was no update from Burlington Northern in regard to the East track. Painting is completed in town, the parking stripes were widened and the donated signs from CDOT were placed throughout town.
Board Member Comments
Trustee Sparrow shared that the town had won second place in the non-commercial category in the Southeast Weld County Fair and Rodeo Parade.
Motion was made by Mayor Kipp, seconded by Trustee Gfeller to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 7:16 p.m.
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk