August 21, 2017


                    TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
          MONDAY AUGUST 21, 2017 6:00 P.M.
           KEENESBURG TOWN MEETING HALL
         140 S MAIN ST, KEENESBURG, CO 80643

 

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, August 21, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Danny Kipp, Trustees John Howell, Sandra Beach, Marc Johns and Kenneth Gfeller

Excused: Trustees Wilbur Wafel and Wendi Tyler

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk

 

Public Comments

No Public Comment

Motion was made by Mayor Kipp seconded by Trustee Beach to amend the agenda to add item C1 to discuss the speed limit on Market Street and to amend item F to include “terms for economic development incentives in connection with potential annexation of certain property.” Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.

Consent Agenda

A.   Approve Minutes from June 19, 2017 and July 17, 2017

Financial Reports and Payment of Bills

Motion was made by Trustee Gfeller seconded by Trustee Johns to approve the consent agenda items. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.

 

Old Business

None

 

New Business

 B.  Appointments

  1. Board of Adjustments
Motion was made by Mayor Kipp seconded by Trustee Beach to appoint Karen Johns as a member of the Board of Adjustments. Motion carried 4-0, Mayor Kipp, Trustees Howell, Beach and Gfeller voting yes. Trustee Johns abstained from voting.

Motion was made by Mayor Kipp seconded by Trustee Johns to appoint Matt Klausner as a member of the Board of Adjustments. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.

Motion was made by Mayor Kipp seconded by Trustee Johns to appoint Cindy Baumgartner as a member of the Board of Adjustments. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.

Motion was made by Mayor Kipp seconded by Trustee Howell to appoint Mark Gray as a member of the Board of Adjustment. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.

 Mayor Kipp noted the committee will need one more appointment.

 Karen Johns was in attendance at the meeting, she was sworn in by the Town Clerk.

 C. Monthly Police Report

Sergeant Carlos Ramirez, 703 Weld CR 37 Lochbuie, Colorado 80603. For the month of July the department handled 90 calls for service with 107 hours logged. The suspect in the robbery of TBK was arrested for multiple robberies in several states. Due to the ongoing investigation no addition information was given.  Officer Dunnam is accepting applications for the Police Explorer Program and has encouraged Keenesburg students to apply.  The department hired two new officers, Cameron Nazarenus and Adam Napowsa are currently in training which is a 14-16 week program. In addition the reserve officer -Andrew Welch, was hired as a full time officer.

D.  Engagement Letter from Rose Melville- Auditor concerning the 2017 Audit

This year there was an increase in the fee for the Town’s annual audit, in 2016 the fee was $9,500, for 2017 the fee increased to $10,500. It was staff’s recommendation the engagement letter be approved. Motion was made by Trustee Gfeller seconded by Trustee Johns to approve the engagement letter from Rose E. Melville for the 2017 audit. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.

 E.  Request for Donation Weld RE3J Education Foundation

RE-3J Education Foundation was sponsoring its 4th annual project backpack, the goal’s to ensure that every child in need has the opportunity to succeed and that every classroom can provide the best learning environment.  Debbie shared the budgeted $7,000 is broken up, with $1,500 for community support. To date $1,110 was donated leaving $390 remaining. It was staff recommendation to donate $250 to the Education Foundation. Motion was made by Trustee Beach seconded by Trustee Johns to donation $250 to the Weld RE-3J Education Foundation. Motion carried 5-0, Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.

 

F.  EXECUTIVE SESSION: for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(c) regarding possible purchase of property and terms for economic development incentives in connection with potential annexation of certain property.

Motion was made by Mayor Kipp seconded by Trustee Johns at 6:28 p.m. to go into an executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4) (c) regarding possible purchase of property and terms for economic development incentives in connection with potential annexation of certain property. A roll call vote was taken, Trustee Howell yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, and Trustee Gfeller yes. Motion carried 5-0.

Mayor Kipp stated the time was 7:00 p.m. The executive session has concluded. The participants in the executive session were, Town Manager Debra Chumley, Mayor Danny Kipp, Trustees John Howell, Sandra Beach, Marc Johns and Kenneth Gfeller.  Those who participated in the executive session were asked to state their concerns if they believed any substantial discussion of any matters not included in the motion to go into executive session occurred during the executive session, or if any improper action occurred during the executive session in violation of the Open Meeting Law. There were no concerns.

 G.  Board Member Information and Discussion

1. Well Flow Data
2. Monthly Code Enforcement Report
3. Mosquito Report


Staff Reports           

  1.   Administration/ Public Works

Debbie gave the staff report. The town is working on an Intergovernmental Agreement with the School District. Warranty work on Elm Street is to be completed by the end of August. The town is nearing completion of the project needs assessment as a requirement for the loan application with Colorado Department of Health and Environment for a loan through the State Revolving Fund.  To date, five residential and two commercial building permits have been issued for new construction.  All lots in Fair Meadows are now sold or under contract to be sold. The draft budget will be presented at the September meeting. Sales tax revenue has increased 14% to date over 2016. The results of the survey will be available to be reviewed by the board at the September meeting.  Once the board has had the chance to review the results, three public meetings will be scheduled to review the results with the residents.  The purpose of the meetings is not to only review the results but also to further define what these results mean.  A committee will be formed consisting of residents, elected officials, and staff to compile the information gained from the public meetings, and the group will work to help determine actions and or projects and prioritize these to best address the areas of most concern.  Once this is complete, it will be presented to the Board for possible inclusion into the budget. TBK is no longer securing public funds over the FDIC insured limits, starting October 1st they will begin charging service fee for anything that exceeds the amount.  Staff will look into other banking options.

  1.   Legal
  2.   Engineering

Committee Reports

Board Member Comment

Adjournment

Motion was made by Mayor Kipp Seconded by Trustee Johns to adjourn the meeting. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes. The meeting adjourned at 7:11 p.m.

 

ATTEST:          

 

 

 

                                                                                                                                   

Danny Kipp, Mayor                                               Toni Pearl, Town Clerk