TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
TUESDAY, AUGUST 25, 2015
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643
Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on
Pledge of Allegiance
Roll: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow and Mayor Kipp were present
Absent: Trustee’s Wendi Tyler and Ken Gfeller
Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Toni Pearl, Assistant Town Treasurer.
New Business: a. Approval of minutes 08/17/2015
Motion was made by Trustee Sparrow to approve the minutes from August 17, 2015, seconded by Trustee Beach .The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach and Sparrow voting yes.
b. RESOLUTION 2015-19— Approving a contract with Aisa Civil, Inc. for the CR 59 waterline project.
Debra Chumley advised the board that all bids were reviewed and summarized on the spread sheet provided in the board packet that shows a line by line item of the cost of each bid ranging from $280,885.00 to $431,738.00. Debra mentioned there was an error on the request for bid on the number of units for item number six which was the waterline lowering. It should have reflected three units. Staff recommendation is to award the bid to Aisa Civil, Inc. and have the contract amount reflect the additional unit at a cost of $3,870.00 which brings the contract total to $284,755.00. The board was advised that the Towns engineer had previously worked with Aisa Civil, Inc and mentioned they were easy to work with. Motion was made by Trustee Baumgartner, seconded by Trustee Beach to approve RESOLUTION 2015-19- Approving a contract with Aisa Civil, Inc. for the CR 59 waterline project. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach and Sparrow voting yes.
Staff Reports: Administration
Debra advised the board that a previous approved resolution regarding water and sewer rates will be brought back to the board at the next meeting because of a miscalculation in the study that decreases revenue. Initially the study was done for November, December and January instead of December, January and February. The board discussed possible options to apply to the calculation of the water and sewer rates find a happy medium for everyone in the Town.
Public Works: Pubic Works Report
Board Member Comments
Trustee Wafel asked if there was a possibility the town hire a retired officer. Mayor Kipp advised the board that Debra is currently looking into that possibility.
Trustee Baumgartner mentioned that Lochbuie’s police department has completely changed and suggested the town look into services with them. Debra mentioned the town’s best course of action is to hire a part time marshal or retired police officer and she is doing the research.
Motion was made by Mayor Kipp, seconded by Trustee Beach to adjourn the meeting; the motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach and Sparrow voting yes. The meeting adjourned at 6:13 p.m.
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk