TOWN OF KEENESBURG            

BOARD OF TRUSTEES REGULAR MEETING MINUTES

  MONDAY DECEMBER 12, 2016, 6:00 P.M.

      KEENESBURG TOWN MEETING HALL

  140 S MAIN ST, KEENESBURG, CO 80643

 

Call to Order 

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, December 12, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call

Members Present: Mayor Danny Kipp, Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler.

Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk, Kathleen Kelly, Town Attorney, Kent Bruxvoort, Town Engineer and Todd Hodges, Town Planner.

 

Public Comments

 

 

Consent Agenda

  1.  Approval of minutes November 21, 2016     

Financial reports and payment of bills

Motion was made by Trustee Gfeller seconded by Trustee Brandt to approve the consent agenda items. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

New Business:

  1. Presentation:            Telesto Solutions, Kent Bruxvoort Impact Fees

Kent discussed the proposed impact fee schedule and entertained questions and input from the board. Impact fees are governed by a principle that growth should pay its own way. CRS Article 29 provide specific criteria that govern how impact fees are defined.

A time frame and a growth rate was established to calculate what fees are reasonable to meet anticipated needs. A 20 year plan from now to 2035 with targeted 4% growth rate per year and is consistent with what was dialed in on the waste water utility plan. Ten capital projects were created to help meet those potential needs of the residents. Those ten projects are 1.) Upgrades to water mains 2.) Upgrades to existing water plant 3.) New waste water plant 4.) Upgrades to streets 5.) Upgrades to storm drains 6.) New police station 7.)Upgrade existing facility 8.) New town hall 9.) New community center 10.) Improvements to current parks and new east side community park. Trustee Gfeller questioned if a police station was necessary and noted he does not feel that line item applies. The board agreed. Debra explained that a police station may not seem necessary at this time but it is important to be forward looking. There was no further discussion.

 

 

 

  1. RESOLUTION 2016-49 approving an annexation agreement between the Town of Keenesburg and Julius A. Pluss and Kauffman Brothers, Limited Partnership for the EWS Annexation No. 1-4

Debra noted that the annexation agreement was reviewed by Kathleen and the Mayor. It contained provisions for road maintenance mechanism for reimbursement based upon the amount of heavy truck traffic that may be generated by the facility as well as standard annexation agreement provisions. Negotiations were completed in good faith and all parties agreed on the terms set forth. It was staff’s recommendation to approve the resolution approving the annexation agreement. Motion was made by Trustee Beach seconded by Trustee Johns to approve RESOLUTION 2016-49 approving an annexation agreement between the Town of Keenesburg and Julius A. Pluss and Kauffman Brothers, Limited Partnership for the EWS Annexation No. 1-4. A roll call vote was taken; Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.

 

  1. Public Hearing:         Expedition Water Solutions LLC Annexation

Mayor Kipp opened the public hearing for the proposed Expedition Water Solutions LLC Annexation at 6:35 p.m. Kathleen gave a brief overview of the process that would take place during the hearing. She stated the hearing was on an annexation petition filed for serial flag pole annexation with EWS for annexation numbers 1-4. Notice of the public hearing was published stating the hearing would encompass the annexation, initial zoning and other land use applications filed by the applicant. An aspect of the mailed notice was not sent in time therefore the land use and zoning has been rescheduled to allow those residents to have sufficient notice. Trustee Johns noted he would like to abstain from the hearing due to his involvement with staff review. Mayor Kipp excused him. Mayor Kipp asked the applicant or the applicant’s representative to step forward, state their name (s) and address for the record. Anna Mercurio, Project Manager and Doug Berling, PLS Tamarack Consulting Surveyor Tamarack Consulting, LLC 8840 West Colfax Avenue Lakewood, CO 80215 Zach Neal, Chief Financial Officer, Jim Goddard, President and Dave Gage, Director of Operations. Expedition Water Solutions 1023 39th Avenue, Suite E, Greeley, CO 80634. Anna explained petitioners were Kauffman Brothers LLC Julius A. Pluss and Tamarack Consulting- Anna Mercurio and Doug Berling on behalf of EWS. She displayed a map of the proposed annexation location located between I76 and WCR 398. The property owners intend to sell 290 acres to EWS following approval of annexation, zoning USR and oil and gas permits. Todd Hodges, Town Planner gave a brief staff report. He noted the flag pole, four series annexation tied to a prior annexation of the RV Park. He recommend approve and believes it would be a great addition to the community. Debra advised that notice of the public hearing was published in the Greeley Tribune 4 consecutive week November 9th, 16th, 23rd and 30th. Property owners within 300 feet of the property were mailed notice. Gary Bolter: 29715 CR 398 Keenesburg, Colorado 80643. Mr. Bolter wanted to clarify that the annexation does not include his property or effect is property rights in any way. Mayor Kipp assured him it would not.

Lonnie Schneider 30525 CR 398 Keenesburg, Colorado 80643

Mr. Schneider wanted an in depth explanation of the heavy use portion and how much traffic is expected as well as weight. He expressed his concern of patrolling of speeding traffic. Mayor Kipp closed the public hearing for the proposed Expedition Water Solutions LLC Annexation at 6:52 p.m.

 

  1. RESOLUTION 2016-45 Finding the area to be annexed by the EWS Annexation No. 1 eligible for annexation

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt RESOLUTION 2016-45 finding the area known as the EWS annexation number 1 eligible for annexation. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

 

  1. ORDINANCE 2016-24annexing the EWS annexation No. 1

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt ORDINANCE 2016-24 approving an annexation knows as the EWS annexation number 1 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

 

  1. Resolution 2016-46 finding the area to be annexed by the EWS Annexation No. 2 eligible for annexation

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt RESOLUTION 2016-46 finding the area known as the EWS annexation number 2 eligible for annexation. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

 

  1. Ordinance 2016-25 annexing the EWS annexation No. 2

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt ORDINANCE 2016-25 approving an annexation known as the EWS annexation number 2 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

 

  1. Resolution 2016-47 finding the area to be annexed by the EWS Annexation No. 3 eligible for annexation

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt RESOLUTION 2016-47 finding the area known as the EWS annexation number 3 eligible for annexation. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

 

  1. Ordinance 2016-26 annexing the EWS annexation No. 3

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt ORDINANCE 2016-26 approving an annexation known as the EWS annexation number 3 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes, and Trustee Tyler yes. Motion carried 6-0.

 

  1. Resolution 2016-48 finding the area to be annexed by the EWS Annexation No. 4 eligible for annexation

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt RESOLUTION 2016-48 finding the area known as the EWS annexation number 4 eligible for annexation. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

 

  1. Ordinance 2016-27 annexing the EWS annexation No. 4

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt ORDINANCE 2016-27 approving an annexation known as the EWS annexation number 4 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

 

  1. Determination of the Town’s contribution to Employee IRA’s

Debra stated the town currently contributes 5% of the earnings for each employee. The budget was prepared to allow for the percentage to continue and noted however it is the board’s decision to adjust the amount. It was staff recommendation to continue the 5% investment for the benefit of the employees. Mayor Kipp asked if there were an option for the town to match the employee’s contribution. Debra noted staff cannot contribute since they were SEP IRA accounts. Motion was made by Trustee Beach seconded by Trustee Gfeller to continue the 5% contribution to the employee’s individual retirement accounts for 2017. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

  1. Public Hearing:          2017 Budget

Mayor Kipp opened the public hearing for the 2017 budget at 7:02 p.m. Debra explained the proposed 2017 budget had some changes over what was reviewed during the last meeting. Final certification of valuations was received on December 6, 2016 and was $8,431,790 and reflected an increase from the preliminary valuation by $65,960 resulting in an increase in property tax revenue of $1,451.12. Health Insurance expense was reduced due to the change in policy to no longer offer spouse coverage. Water sales projections were increased to reflect near the current revenue and water taps were changed to reflect 8 taps rather than the original 6, this reduced the loss in the water fund to ($33,132). The wastewater tap fee revenue was increased to project 8 taps as well, increasing the projected gain in the wastewater fund to $42,145. There were other changes to the budget. Mayor Kipp closed the public hearing at 7:06 p.m.

Budget Resolutions:

  1. RESOLUTION 2016-42 Adopting 2017 Budget

Motion was made by Trustee Brandt seconded by Trustee Wafel to adopt RESOLUTION 2016-42 adopting the 2017 budget. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

  1. RESOLUTION 2016-43 Appropriating Sums of Money

Motion was made by Trustee Tyler seconded by Trustee Brandt to adopt RESOLUTION 2016-43 appropriating sums of money to the various funds as presented for the 2017 budget year. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Tyler, Gfeller and Tyler voting yes.

 

  1. RESOLUTION 2016-44 Setting the Mill Levy

Motion was made by Trustee Gfeller seconded by Trustee Brandt to adopt RESOLUTION 2016-44 levying property taxes for the year 2016 to defray the costs of government for the Town of Keenesburg for the 2017 budget year. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

  1. 2017 Board Meeting Schedule

Debra noted that the January meeting was pushed back a week due to her being on vacation. Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the 2017 board meeting schedule. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Tyler, Gfeller and Tyler voting yes.

 

  1. RESOLUTION 2016-41 Renewing Colorado Mosquito Control Services, Inc. Agreement

Debra explained Colorado Mosquito Control (CMC) provided the town with mosquito testing and control services. The town entered into a contract with CMC in 2013 which was a three year contract in the amount of $3,065 with a built in 2% increase per year. The current agreement had the option for a one year agreement for $3,400 or the three year agreement starting at $3,400 and again with the 2% increase per year. Ensuing years 2018 ($3,468) and 2019 ($3,537). Staff felt it was important to keep the service to maintain the safety and welfare of the residents because West Nile Disease is mosquito borne. Staff recommended approval of the three year contract to allow for a small increase per year. Motion was made by Trustee Beach seconded by Trustee Brandt to adopt RESOLUTION 2016-41 approving a three year service agreement between Colorado Mosquito Control, Inc. and the Town of Keenesburg. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

  1. Building Code Update

Staff explained that Barry suggested the Town adopt the 2012 codes and the 2009 building codes. There were 2 big items discussed during a prior workshop regarding fire sprinkler systems in houses and second the protection of the floor joist in basements of new houses. Mayor Kipp noted fire Chief Tom Beach stated fire sprinkler requirements did not fall under the 2012 building code and asked staff to confirm with Barry. He stated he would not be in favor of requiring sprinklers and personally would be interested in opting out as well as the requirement for floor joists in basements of new houses. The board agreed they would like to keep all previous amendments and revisions in place while updating to the 2012 code. Staff was directed to work with legal and get an Ordinance put together for January’s meeting.

 

  1. Executive Session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4)(f)(I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to review performance evaluations of all town employees.

Motion was made by Mayor Kipp seconded by Trustee Tyler at 7:17 p.m. to go into an executive session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4)(f)(I)and not involving any specific employees who have requested discussion of the matter in open performance evaluations of all town employees. Trustee Johns noted he would like to abstain from the executive session. A roll call vote was taken Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Gfeller yes and Trustee Tyler voting yes. Motion carried 6-0.

 

Mayor Kipp stated the time was 7:51 and the executive session was concluded. The participants in the executive session were: Town Attorney Kathleen Kelly, Mayor Danny Kipp, Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Kenneth Gfeller and Wendi Tyler. Mayor Kipp stated for the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns.

 

  1.      Board Member Information and Discussion
  2. Well Flow Data

 

Staff Reports           

Mayor Kipp asked the board if there was specific information that they wish to receive on a regular basis. The board as a whole agreed they wish to see more reports from Lochbuie Police Department.

 

  1.  Administration/Public Works

Debra gave a combined admin and public works report:

The Town was awarded a $300,000 from DOLA for sewer collection system improvements. The water tank was scheduled go up December 13th. Nick with Innovative Scada was in town Friday to do inventory of equipment and backup the system. He had an estimated completion date of January 31st. Well #11’s pump went out, Canfield was scheduled to fix it on Wednesday. Public works has been working with Lochbuie to get proper signs up around town. A neighborhood watch committee was formed and they met in November and have another meeting scheduled for January. Town Hall is closed December 22nd from 12:00 p.m. – 1:00 p.m. for a safety meeting as well as December 23rd, 26th, 30th and January 30th for the Holidays.

  1.  Legal
  2.  Engineering

Committee Reports

 

Board Member Comments

 

 

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, DECEMBER 12, 2016

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

 

Call to Order

Roll Call

Members Present: Mayor Danny Kipp, Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler.

Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk, Kathleen Kelly, Town Attorney, Kent Bruxvoort, Town Engineer and Todd Hodges, Town Planner

 

  1. Liquor License Renewal Market Street Mart         

Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the liquor license renewal for Market Street Mart. Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

Adjournment

           

Motion was made by Trustee Tyler seconded by Trustee Beach to adjourn the meeting. Motion carried Motion carried 7-0. Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 8:10 pm.

 

 

 

 

 

ATTEST:      

 

 

 

 

 

 

 

                                                                                                                                 

Danny Kipp, Mayor                                             Toni Pearl, Town Clerk