TOWN OF KEENESBURG
BOARD OF TRUSTEES MEETING AGENDA
MONDAY, DECEMBER 14, 2015
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643
Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on
Pledge of Allegiance
Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Lisa Sparrow, Ken Gfeller and Mayor Danny Kipp were present.
Absent: Trustee Wendi Tyler, Sandra Beach
Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Toni Pearl, Assistant Town Treasurer.
Public Comments: Bob Grand 105 E Woodward Ave Keenesburg, Colorado 80643. Mr. Grand addressed the board in reference to the agreement between Lochbuie and Keenesburg for law enforcement services. He stated residents in town are not happy about this change and mentioned he will publish an article of support into the newspaper. He also stated that with this agreement he hopes that the Lochbuie Police Department work to make a smooth transition in regards to traffic tickets by giving out warnings initially.
a. Approval of minutes 11/16/2015
b. Financial reports and payment of bills
Motion was made by Trustee Gfeller, seconded by Trustee Wafel to approve the consent agenda items. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow, and Gfeller voting yes.
Old Business: c. RESOLUTION 2015-31 Approving an Intergovernmental Law Enforcement agreement with Lochbuie.
Debra advised the board that the agreement was reviewed by Kathleen and is set to begin February 1, 2016. Police Chief Tracey McCoy, and Sergeant Rameriz introduced themselves to the board, and shared that the Police Department will work with the Town to host an open house to allow residents to have some coffee and talk with the officers. We have discussed this with Debbie and have concluded that an open house would make sense after we have begun our service in town. Chief McCoy addressed Mr. Grand’s concerns and stated that the main goal of the Lochbuie Police Department is to in fact make a soft entrance into town and to make their presence known. The board went into further discussion about Lochbuie’s reputation and offered other suggestions to help make the transition easy for the officers and the town. Motion was made by Trustee Baumgartner, seconded by Trustee Gfeller to approve Resolution 2015-31 approving an intergovernmental law enforcement agreement between the Town of Keenesburg and the Town of Lochbuie in the amount of $65,000. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.
New Business: d. Public Hearing: ORDINANCE 2015-05 Revising setbacks for Main Street to allow a zero lot line from Woodward to Crawford on Main Street.
Mayor Kipp opened the public hearing at 6:17pm. Debra stated that the notice of the public hearings concerning this ordinance were published in the Greeley Tribune on November 22, 2015. Debra advised the board that staff’s recommendation is to approve the ordinance. Motion was made by Trustee Gfeller, seconded by Trustee Sparrow to adopt ordinance 2015-05 revising setback requirements for properties located on the Town’s Main Street. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes. Mayor Kipp closed the public hearing at 6:18pm.
e. 2016 Board Meeting Schedule
Debra advised the board that in January and February the meetings will be on 3rd Tuesday due to Mondays being holidays. She also noted that the meeting in March will be a week earlier to accommodate an annexation as well as December’s to allow for certification of the mill levy. Trustee Baumgartner mentioned there was an error on the date for December 10, 2016meeting because it falls on a Saturday. Debra acknowledge the error and stated it should be December 12, 2016. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the 2016 board meeting schedule with the correction of December 10, 2016 be changed to December 12, 2016. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.
Motion was made by Mayor Kipp, seconded by Trustee Sparrow to go into executive session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4) (f) (I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to review performance evaluations of Town employees that have been reviewed and or prepared by the Mayor, as required by Section VII.B.1 of Town of Keenesburg Personnel Policy. A roll call vote was taken. Trustee Baumgartner yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, and Trustee Gfeller yes; motion carried 5-0.
Mayor Kipp stated that the time was 6:51 p.m. and the executive session had concluded. The participants in the executive session were: Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Mayor Danny Kipp, Trustee Lisa Sparrow and Trustee Ken Gfeller. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.
g. Determination of the Town’s contribution to Employee IRA’s
Debra advised the board that the town has in the past contributed 5% to the employees IRA this percentage is appropriated on the employees pay and stated it is the board’s decision if they feel this amount should be adjusted. Debra mentioned the budget has been prepared to allow for this to continue and it is staff’s recommendation to continue the 5% investment for the benefit of the employees. Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to continue the 5% contribution to the employees Individual Retirement Accounts for 2016. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.
Mayor Kipp opened the public hearing at 6:51pm. Debra advised the board that there were a couple of changes to the budget since the board had reviewed it at the last meeting. Final certification of valuations came in Dec 1, 2015 and was $8,317,300 and reflected a decrease of preliminary valuation by $259,910 and resulted in a reduction of revenue in property taxes of $5,718.02. She stated an increase in line 206 office supplies for $2,000 to codify the town’s code which was last updated three years ago, an increase in line 247 for $5,000 which was discussed at the last board meeting to begin replacement of LED lighting and an increase to capital outlay for the water fund on line 408 for $80,000 to allow for any change orders that may occur to prevent amendment of the budget. She also stated the general fund is budgeted for a loss of $25,967 and budgeted loss in the water fund for $539,816. With no other questions or concerns Mayor Kipp closed the public hearing at 6:59p.
1) RESOLUTION 2015-28 Adopting 2016 Budget
Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to approve Resolution 2015-28 adopting the 2016 budget. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.
2) RESOLUTION 2015-29 Appropriating Sums of Money
Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adopt resolution 2015-29 appropriating sums of money to the various funds as presented for the 2016 budget year. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.
3) RESOLUTION 2015-30 Setting the Mill Levy
Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adopt resolution 2015-30 levying property taxes for the year 2015 to defray the cost of government for the Town of Keenesburg for the 2016 budget year. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.
Debra advised the board that it has been past practice to delegate the duty to appoint election judges to the Town Clerk and requested this once again be done to allow for her to start contacting past judges to arrange services. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to adopt resolution 2015-32 delegating authority and responsibility to the Town Clerk to appoint election judges. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.
Debra advised it’s necessary for the town to update its flood plain ordinance, and to impose damage prevention measures by adopting by reference the updated flood plain maps. The board went into discussion and asked questions about what properties in town are in a flood plain and what properties are not. Motion was made by Trustee Gfeller, seconded by Trustee Sparrow to adopt ordinance 2015-06 amending the floodplain damage prevention regulations concerning special flood hazard areas. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.
Board Member Information and discussion:
2) Code Enforcement Year-End Summary Report
Debra advised the board that Sherry Snyder, Code Enforcement Officer has provided a report that shows all the violations that occurred in the town in 2015. She also shared that Sherry recommends that the town consider modifying the current code on storage of boats and trailers.
Staff Reports: Administration
Debra advised the board that she had received an annexation petition for the parcel to the East of the school. She indicated that the applicants were planning on submitting an application for a special use permit, zoning and annexation.
She advised the water line had been connected and all that was left was to make the connection at CR 14. She stated that there was a collection box installed at the corner of Woodward and CR 59 to allow for improved drainage in that area.
She advised that the Geotech representative took samples and as soon as the results are obtained Kent will begin the design on the tank base, and prepare the requests for bids for the water tank project.
She advised that the request for bids for the street project, as well as the water main replacement, and basketball court should be ready soon.
Public Works: Pubic Works Report
Marc advised the board on the progress on the CR 59 waterline extension stating that the base for the collection box was put in place and about 300 feet of culvert will be tied in from the box at the intersection and past the bank drive.
Board Member Comments
Trustee Gfeller recognized Debra Chumley for receiving the citizen of the year award and thanked her for everything she does for the town. The board congratulated her.
Trustee Wafel shared that Mary Wafel thanked Trustee Gfeller for his work in putting together the chamber party.
Mayor Kipp thanked Trustee Gfeller for his dedication to the chamber.
Motion was made by Trustee Gfeller, seconded by Trustee Baumgartner to adjourn the meeting; the motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes. The meeting adjourned at 7:12pm.
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk