TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, DECEMBER 8, 2014
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643
Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, December 8, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Pledge of Allegiance
Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.
Absent: Trustee: none
Others Present: Debra Chumley, Town Clerk
Public Comments: none.
Consent Agenda: a. Approval of minutes 11/17/2014
Financials and payment of bills:
Motion was made Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.
New Business: b. Review ACP CR 49 (Access Control Plan for CR 49):
Mayor Kipp addressed the board relating that he had been involved in the policy advisory committee that has worked for the past three years drafting the access control plan with Weld County, Kersey, and Hudson. The plan had been dormant since the floods, but it is now very near completion. Also he noted that included in the board packet was an IGA that will need to be place between Weld County, Kersey, Hudson, and Keenesburg. These towns will have control over the ACP for the entire length of CR 49. He urged the board members to take the time to review the plan, and the associated maps showing accesses that will be recommended to be either combined or moved for safety. There have been several open houses to get public input, and the Board of County Commissioners will be considering adoption of this plan on December 15, 2014. This plan along with the IGA will come back to this board in January for the board’s consideration.
c. 2015 Board Meeting Schedule:
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the 2015 Board of Trustee meeting schedule. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.
. d. Review Engineering Scope’s of Work:
Telesto engineering was asked to prepare several scopes of work for planned town projects to help in the preparation of the 2015 budget. Mayor Kipp reviewed all of the scopes for the board that included quotes for the following:
Roads Maintenance Plan
Water Tank Recommendation
Wastewater Treatment Plan and evaluation
Water/Sewer Rate Study
Master Utility Plan Update
The budget has been prepared to include all of these quotes to allow the town to move forward with planned projects.
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to go into executive session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4) (f) (I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to review performance evaluations of Town employees that have been reviewed and or prepared by the Mayor, as required by Section VII.B.1 of Town of Keenesburg Personnel Policy. A roll call vote was taken; motion carried 7-0; Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler yes.
Mayor Kipp stated that the time was 7:12 p.m. and the executive session had concluded. The participants in the executive session were: Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Ken Gfeller, and Trustee Wendi Tyler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.
Motion was made by Mayor Kipp, seconded by Trustee Gfeller to increase Bryan Dalrymple from $16.44 to $17.97 per hour, and to increase Marc Johns salary from $49174 to $52500 annually. There was no discussion. A roll call vote was taken; motion carried 7-0; Trustee Cindy Baumgartner yes, Trustee Wilbur Wafel yes, Trustee Sandra Beach yes, Mayor Kipp yes, Trustee Lisa Sparrow yes, Trustee Ken Gfeller yes, and Trustee Wendi Tyler yes.
2) Determination of Town’s Contribution to Employee IRA’s:
Mayor Kipp read the memo to the board; in the past the town has contributed 5% of each employees pay to their individual IRA accounts. This projected cost of the IRA for 2015 is $13797.50, and the total employee compensation is $275,950.00. Mayor Kipp commented that the total compensation will be slightly less because the entire amount available for increases was not awarded.
Motion was made Trustee Beach, seconded by Trustee Tyler; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.
g. Public Hearing: 2015 Budget:
Mayor Kipp opened the public hearing for the 2015 Budget at 7:18 p.m.
There were no public comments
Mayor Kipp then read the memo that outlined each change that had been made since the last time the board had reviewed it. There were several increases in revenue estimates based on expected building permits that included: General fund: $5,000 increase in use tax, $2,800 increase in miscellaneous revenue, and decrease in professional fees of $2,000 to reflect the scope of work presented for the easement mapping, and an increase of $1,000 for animal control expense.
Water Fund: Increase of $5,000 utility expense, increase of $9,600 in admin salary expense (this was due to an error discovered in the formula for salary calculations), and an increase of $32,000 for professional fees to accommodate the scope of work for planned projects and studies, and increases in professional fees to reflect the scopes of work from the engineer.
Wastewater Fund: Reduced sewer revenue estimate by $7,000, due to the delay in the RV parks opening, increased admin salaries of $9,750 (also due to a discovered error in the formula for salary calculations), and an increase of $28,000 for professional fees to accommodate the scopes of work for planned projects and studies.
Conservation Trust Fund: A decrease in the estimated capital outlay by $3,000 to remove the purchase of a new mower from the budget and plan that purchase for 2016.
These changes reflected the same changes that were reviewed by the finance committee on December 1, 2014.
The public hearing closed at 7:24 p.m.
h. BUDGET RESOLUTIONS
1) RESOLUTION 2014-33 Adopting 2015 Budget:
Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to approve RESOLUTION 2014-33 adopting the 2015 Budget; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.
2) RESOLUTION 2014-34 Appropriating Sums of Money:
Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve RESOLUTION 2014-34 appropriating sums of money; motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.
3) RESOLUTION 2014 -35 Setting the Mill Levy:
Motion was made Trustee Gfeller, seconded by Trustee Tyler to approve RESOLUTION 2014-35 setting the mill levy; motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.
Board Member Information and discussion:
i 1) Schedule 2015 Park Committee Meetings:
The board set a schedule for the Park Committee to meet every other month after the board meeting starting in January. Motion was made by Trustee Tyler, seconded by Trustee Beach to schedule the park committee meeting following the regular board meetings in 2015 in January, March, May, July, September, and November.
2) Schedule workshop for presentation of regional wastewater treatment plant:
The board directed staff to contact Mr. Tendick to ask if he could give his presentation regarding a regional wastewater treatment plant at their regularly scheduled meeting on Tuesday, January 20, 2015.
At this time a motion was made by Trustee Beach, seconded by Trustee Gfeller to reconsider the previous motion. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.
Motion was made by Trustee Beach, seconded by Trustee Gfeller to set the park committee meeting for February, April, June, August, October, and December, with the first meeting to be scheduled on Tuesday February 17, 2015. Motion carried 7-1; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.
3) Well Flow Data November
4) WC Sheriff’s report
Public Works: Pubic Works Report: Marc advised the board that United Power would be boring across Main Street to repair the electrical at the street light located in front of the Post office. He also stated that the railroad crossing repair was complete, however BNSF damaged the sidewalk in the process and they will be replacing the sidewalk no time line is available for this yet. He also let the board know that he had received many compliments on the new Christmas lights in town.
k. Committee Reports:
Parks: Committee Report
Board Member Comments: Mayor Kipp commented on the great turn out for the parade of lights. He also let the board know that he expected many positive things for the town in the coming year, and wished everyone a happy holiday season.
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Wafel to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:40 p.m.
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk