TOWN OF KEENESBURG
BOARD OF TRUSTEES MEETING AGENDA
    TUESDAY, FEBRUARY 16, 2016
6:00 p.m.
   KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on
Monday, February 16, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach Lisa Sparrow, Ken Gfeller, Wendi Tyler and Mayor Danny Kipp were present.

 

Others Present: Debra Chumley, Town Clerk, Toni Pearl, Assistant Town Treasurer and Kent Bruxvoort, Town Engineer.

 

Public Comments:

Bruce Sparrow 29519 WCR 16 ½ Keenesburg, Co 80643. Mr. Sparrow voiced his concerns on information he received on the status of CR 49 and asked the board to consider putting a letter together favoring other options for the CR 49 corridor.

 

Bob Grand 105 E Woodward Ave Keenesburg, CO 80643. Mr. Grand voiced his frustration on the decision to cancel the last planning commission meeting. He felt that the decision to cancel a meeting should be made by the planning commission. He expressed that he believes that the Mayors time could be utilized better by meeting with other officials instead of plowing snow.

 

Courtney Gerkin 29593 CR 20 Keenesburg, CO 80643. Ms. Gerkin shared with the board that she and her classmates were in a Civics class at Weld Central High School and were attending the meeting to get an understanding on what was going on in the community as well to get credit in the class. The board thanked them and welcomed them.

 

Consent Agenda:

  1. Approval of minutes 01/19/2016
  2. Financial reports and payment of bills

Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

Old Business:        c.   ORDINANCE 2016-01 Sidewalk Maintenance

Debra advised the board that street specs have been reviewed and Fair Meadows is the only location in town that was up to date. She suggested the ordinance be tabled Mayor Kipp agreed and noted this will allow time to update current specs. Motion was made by Trustee Baumgartner seconded by Trustee Beach to table Ordinance 2016-01 Sidewalk Maintenance. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

 

                              d.   Public Hearing: ORDINANCE 2016-04 2010 Model Traffic Code by reference

Mayor Kipp opened the public hearing at 6:10pm. Debra reminded the board the ordinance was introduced at January’s meeting. She shared that the town currently used 2006 Model Traffic Code and by updating to 2010 Model Traffic Code will help the Town be consistent with the version used by the Town of Lochbuie. Mayor Kipp closed the public hearing at 6:11pm. Motion was made by Trustee Baumgartner seconded by Trustee Tyler to adopt Ordinance 2016-04 2010 Model Traffic Code by reference. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

New Business:

 

  1. RESOLUTION 2016-10 Approving a bid and Authorizing execution of a construction contract with Engineering America, Inc. for the Municipal Water Storage Tank Project.

Kent expressed his opinion that this is an excellent project for the town and advised the board he was available to answer any questions. An overview was given on the application process. Kent explained the Town received three bids as follows: Engineering America $352,287, Shearer Tank $427,700 and UIG/Asian $533,925. He shared that Engineering America had a representative in Fort Collins and felt this is a great advantage for the Town. The board briefly discussed the project. Motion was made by Trustee Baumgartner seconded by Trustee Wafel to approve Resolution 2016-10 awarding the bid to Engineering America and authorizing execution of a construction contract with Engineering America, Inc. for the Municipal Water Storage Tank Project at a fixed cost as well as a not to exceed cost of $352m287.00. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes

.

                              e.   RESOLUTION 2016-07 Approving the annexation agreement with School District RE-3J

Debra shared with the board that the annexation was reviewed by both legal and the school district. She noted that all the terms were agreed upon and the Board of Education’s President had signed the agreement. Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt Resolution 2016-07 approving the annexation agreement with School District RE-3J. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

  1. RESOLUTION 2016-08 Approving the annexation agreement with AmberChris

Debra shared that the applicant signed the agreement and recommended this resolution be approved. Motion was made by Trustee Beach seconded by Trustee Tyler to adopt Resolution 2016-08 approving the annexation agreement with AmberChris. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

                              g.   RESOLUTION 2016-09 Supporting HB 1155

Mayor Kipp advised the board that the bill would protect the County’s investment in Weld County Road 49. He added he supported the bill and asked the board to do so as well. The Board discussed HB 1155 pertaining to CR49. Motion was made by Trustee Beach seconded by Trustee Wafel to adopt resolution 2016-09 Supporting HB 1155. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

  1. ORDINANCE 2016-05 Revising section 2-2-20 Mayoral Duties

Mayor Kipp advised the board the ordinance helped clean up verbiage that no longer pertained due to the update of the Personnel Guidelines which are set to be reviewed. Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt Ordinance 2016-05 revising section 2-2-20 Mayor Duties. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

  1. Request to waive an application fee and defer development fees for Fair Meadows

Debra advised the board that she has been working with Dale Boehner and Troy Armstrong to help encourage new construction at Fair Meadows. She advised the board that Troy and Dale requested that review fees for their project be deferred until such time of the first building permit is issued. In interest of supporting development staff recommended the application fee of $500.00 to request an amendment to the PUD be waived and to defer any review fees associated with this project until the first building permit is issued as well as waive the 10% administrative fee for this project. Mayor Kipp recommended this be considered to help get something started in town and shared he felt this is a small price to pay to help with economic development. Motion was made by Trustee Gfeller seconded by Trustee Tyler to waive the application fee of $500.00, the 10% administrative fee and to defer review fees associated with the requested second amendment to the PUD for the Fair Meadows Subdivision for all fees occurring February 4, 2016 and after. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

  1. Review and consider approval of Personnel Guidelines

Debra advised the board that she sat down one on one with a representative from Mountain States Employers Council for additional help to revise and break down the corrections made to the Personnel Guidelines. She shared that Mountain States was generous by not billing us for this service. Motion was made by Trustee Beach seconded by Trustee Tyler to approve the Personnel Guidelines. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

  1. Donation request After-Prom

Debra advised the board that town had donated $50.00 to the after-prom last year and felt this was a good amount to donate again this year. Trustee Sparrow agreed and shared that she felt it was good for the Town to help the community. Motion was made by Trustee Sparrow seconded by Trustee Gfeller to donate $50.00 to the Weld Central After-Prom. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes.

 

Board Member Information and discussion:

 

  1. Crime Report

 

Staff Reports:Administration

Debra advised that the pre- bid meeting for the street project was scheduled Friday February 19, 2016 at 1:30pm.

She also let the board know that Chasity had resigned effective April 15, 2016 and there was a job opening for Utility Billing Clerk/ Receptionist/ Court Clerk. She further stated that she had three applications so far and the plan was to have someone in place by mid-March to allow for training.

 

                                                      Public Works: Pubic Works Report

Debra reported that the VFD for the booster station had been installed on Friday, and that the pump at the lift station at the shop went out over the weekend. Ramey was advised and the came out and pulled the pump for repairs.

                                                      Legal

                                                      Engineering

 

Committee Reports

           

 

 

 

Board Member Comments

Mayor Kipp shared that he did not help with snow removal during the last snow storm.

He acknowledged that there was room for improvement while plowing Main Street. He shared the plan was to go back over Main Street while there is no traffic to insure the snow is removed to prevent build up next to the curb. Trustee Beach thanked public works for their great efforts on snow removal.

 

Mayor Kipp advised the board that he felt that the public works department was running well, and that he and Debra planned to meet with Tyler and Bryan on a weekly basis.

 

Trustee Tyler shared that she heard positive feedback in reference to the Lochbuie Police Department in town. Trustee Sparrow disagreed and shared that she had heard negative comments. Debra suggested Trustee Sparrow talk to Chief McCoy to help get the issues resolved.

 

Trustee Gfeller asked Mayor Kipp if there was any plan to fix the parking lines on Main Street. Mayor Kipp advised Trustee Gfeller and the board that painting is something that is done in the springtime and shared the Town will look into some different options.  

 

Adjournment

Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; the motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach Sparrow, Gfeller and Tyler voting yes. The meeting adjourned at 7:13pm.

 

 

 

 

ATTEST:        

 

 

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk