TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

TUESDAY, FEBRUARY 17, 2015

6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on
Tuesday, February 17, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, (arrived late @ 6:25 p.m.) and Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Melinda Culley, Town Attorney, Debra Chumley, Town Clerk

 

Public Comments: None.

 

Mayor Kipp announced to the board that Tony Zimbelman had resigned and asked that if any of the board members saw him to be sure to thank him for his service to the town.

 

Presentations:                   United Way Representative Malikia Brown: Mayor Kipp moved this agenda item to accommodate Malikia who was running late

                                         

 

Consent Agenda:        a.   Approval of minutes 01/20/2015

                                          Financials and payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Beach to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

                                   

Old Business               b.   Children’s Sculpture Garden:

The board reviewed additional information that was requested at the January meeting. There were questions in regard to the additional insurance to cover the proposed sculpture garden. CIRSA quoted an additional $1165.00 per year for a value of $800,000 the approximate value of the proposed sculptures. Trustee Sparrow had concerns about the drainage on the open space adjacent to the elementary school, and asked that the agreement be reviewed as to the requirements. Although the additional information obtained indicated that vandalism was low with this type of park, it was noted that the proposed location was not lit and rather isolated making it an attractive target for vandalism. There was concern over the additional expense of surfacing around the sculptures, as well as the maintenance. Trustee Tyler expressed her interest in this project, and offered an idea to have students at the elementary, as well as residents of community could adopt a sculpture to clean on an annual basis. Trustee Baumgartner also expressed her interest in this project, and felt that the maintenance would not over burden the town as the public works department would just take this on as they do the rest of the town as far as maintenance is concerned. Mr. Weimer addressed the board explaining that he needs a letter indicating that the town is dedicated to this project in order to move forward seeking donations. He felt that the idea to have students and residents adopt a statue would work well, and could teach a child responsibility and pride to maintain one of the sculptures. Trustee Beach felt this was a good idea, however when seeking donations the lighting and drainage issues that need to addressed would have to be included in the funding and not over burden the town. The consensus of the board was to set up a committee that would take a closer look at this project and draft a letter for the review of the board to determine if this was something the town wanted to move forward.

Motion was made by Trustee Beach, seconded by Trustee Tyler to form a committee consisting of two board members and one staff member to review the proposal, present ideas, come up with a list of possible donors, prepare a letter of support, and to address the drainage and lighting needs and to present to the board at the next meeting in March. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes. Volunteer committee members were Sandra Beach, Wendi Tyler, Lisa Sparrow, and Debra Chumley.

 

 

Presentations:                 United Way Representative Malikia Brown:

Malikia Brown introduced herself, she is the 2015 Miss Weld County, and enjoys the outreach and development fundraising aspects of working for United Way. She has replaced Denise Garcia in this position, and is excited to work with everyone in this area. She let the board know that the weld connect event that is held once a year that brings together over 55 different services making them available to over 400 families. They offer anything from a session with a podiatrist to personal services and hygiene. Malikia expressed her desire to be able to get something similar started in eastern Weld County to make it more accessible for those residents in this area that need these services. She thanked the board for their time and excitement to meet everyone.

 

Trustee Gfeller arrived     

     

New Business:            c.   Expenditure for Water Line Survey:

Mayor Kipp explained that as part of a due diligence on the part of a potential developer, it was discovered that the town’s water line that crosses the Stewart, Vines, and Fritzler properties is not within the recorded easement. The survey services are estimated to be $5000, which is lower cost than what was proposed by another survey company. It is necessary to have the entire line including the tank area surveyed, and then have the easement moved and recorded to assure that all portions of the town’s water line is within our recorded easement. The staff recommendation is approve the use of Gillian’s surveying company to complete the necessary survey to get this issue resolved.

Motion was made by Mayor Kipp, seconded by Trustee Gfeller to accept the estimate from Gillian Surveying Company and to move forward with this project. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Expenditure to purchase Tablets for Board Members:

The board reviewed the proposal for the purchase of tablets from Midwest Companies. Motion was made by Trustee Gfeller, seconded by Trustee Tyler to purchase 6 tablets from Midwest Companies. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Executive session:

Mayor Kipp asked that Trustee Baumgartner excuse herself from this session as there he felt that there was likely a conflict of interest, Trustee Baumgartner agreed.

Motion was made by Mayor Kipp, seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the possible annexation of property into the Town of Keenesburg. A roll call vote was taken. Trustee Baumgartner abstained, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler, yes

 

Mayor Kipp stated that the time was 6:53 p.m. and the executive session had concluded. The participants in the executive session were: Melinda Culley, Town Attorney, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Ken Gfeller, Trustee Wendi Tyler, and Clerk Debra Chumley. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

 

Board Member Information and discussion:

 

  1. 1) Well Flow Data January

2) SBDC 2014 Scorecard

3) Rabies Clinic scheduled April 25, 2015: Trustee Sparrow and Trustee Beach volunteered to work the Rabies Clinic.

4) WC Sheriff’s report

                 

  1. Staff Reports:

                                                      Public Works: Pubic Works Report: Marc let the board know that the new tractor has been purchased and it was parked out front for the board members to take a look at.

                                                      Legal

                                                      Engineering

 

                        h.   Committee Reports:

                        Finance

                        Water/Waste Water

                        Parks: Committee Report: Meeting tonight following board meeting.

                        Streets

 

Board Member Comments: Easter egg hunt coming up April 4, 2015 at 11:00 a.m. we will need volunteers to work this event; it will be on the agenda for March. Mayor Kipp also advised the board that it was time to review and revise the personnel policy and that would be coming up soon.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 6:58 p.m.

 

 

 

 

                        ATTEST:        

 

 

 

 

                                                                                                                                   

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

 

 

 

 

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING MINUTES

TUESDAY, FEBRUARY 17, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

 

 

Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Tuesday, February 17, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Melinda Culley, Town Attorney, Debra Chumley, Town Clerk

 

  1. Liquor License renewal American Legion:

Motion was made by Trustee Sparrow, seconded by Trustee Baumgartner to approve the liquor license renewal for the American Legion; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 6:58 p.m.

 

 

Adjournment Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:02 p.m.

 

 

 

TOWN OF KEENESBURG

PARK COMMITTEE MEETING

TUESDAY, FEBRUARY 17, 2015

IMMEDATELY FOLLOWING LIQUOR LICENSING AUTHORITY MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

 

  1. Nominate Park Committee Chair
  2. Resurfacing of basketball court
  3. Plans for the West baseball field