TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

TUESDAY, FEBRUARY 18, 2014

6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order:  The Board of Trustees of the Town of Keenesburg met in regular session on Tuesday, February 18, 2013 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call Roll Call: Board members present:  Trustees Cindy Baumgartner, Steve Brandt, Wilbur Wafel, Lisa Sparrow, Sandra Beach, Wendi Tyler and Mayor Danny Kipp were present.

Members absent:  none.

Others present:  Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

 

 

Public Comments:  None.

 

Consent Agenda:        a.   Approval of minutes 01/21/2014

                                          Financials and payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Brandt to approve the consent agenda items; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.

                                   

Old Business

                                    b.   RESOLUTION 2014-05 Letter of Engagement Stifel & Nicholaus:

Motion was made by Trustee Tyler, seconded by Trustee Beach to adopt RESOLUTION 2014-05 approving a letter of engagement with Stifel & Nicholaus; motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

                                    c.   Reconsider Letter of Engagement Sherman & Howard:

Kim Crawford who is the attorney that the town has been working with regarding bond counsel has moved to another firm, and the desire of staff is to remain with Kim Crawford, and is therefore asking the board to reconsider the letter of engagement with Sherman & Howard.  Motion was made by Mayor Kipp, seconded by Trustee Tyler to reconsider the letter of engagement with Sherman and Howard; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

Motion was made by Mayor Kipp, seconded by Trustee Tyler to not enter into a letter of engagement with Sherman and Howard; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

                                   

New Business:      d.   RESOLUTION 2014-06 Letter of Engagement Butler & Snow:

 

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to enter into a letter of engagement with Butler & Snow; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

 

e.   Request for donation Fishes & Loaves:

Matthew Klausner, 90 E. Morgan Ave, Keenesburg, CO  80643 addressed the board of trustees thanking them for their past support as well as the employees for their support during the Holiday season, and requesting continued support.  Trustee Tyler asked that the board continue to support this organization with the same level of support as last year at $175.00 as it stays within the community, Trustees Brandt, and Baumgartner agreed.  Trustee Beach felt the amount should be increased to $200.00.  Motion was made by Trustee Beach, seconded by Trustee Brandt to contribute $200.00 to Fishes and Loaves from the community support fund.  Mayor Kipp called for a roll call vote.  Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow no, Trustee Beach yes, and Trustee Tyler yes; motion carried 6-1.

 

                              f.    Purchase of new Christmas Lights:

Marc Johns, Public Works Director presented the board with three bids from three different companies to purchase new Christmas decorations.  Each company offered the same warranty, five seasons, and the same three styles.  Staff recommendation was to purchase the lights from Display Sales and recommended the garland style to have visibility during the day, and remain with tradition.  There was some discussion regarding the wear and tear and appearance of garland after being subjected to the sun and wind; however the majority of the board desired to remain with the garland style.  The adopted 2014 budget allowed $12,000 for the purchase of new Christmas decorations, staff recommendation will allow for the purchase of additional lights to place on Woodward Ave.  Motion was made by Trustee Beach, seconded by Trustee Tyler to purchase the dazzled Christmas lights from Display Sales in the amount of $11,885.00 motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

                              g.   Lagoon Clean-out:

Marc Johns, Public Works Directory, reviewed three bids to clean out the lagoon for the board.  Bids were received in response to a request for proposal from McDonald Farms, Parker Ag, and Liquid Waste Management.  McDonald Farms was unable to complete the RFP due to time constraints and provided a verbal bid.  Staff recommendation was to accept the bid from Parker Ag in the amount of .081 per gallon removed estimated to be 450,000 gallons of sludge in the amount of $36,500.00.  Motion was made by Trustee Baumgartner, seconded by Trustee Beach to approve the bid from Parker Ag in the estimated amount of $36,500 based on the number of gallons of sludge that is to be removed from the lagoon; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

                              h.   RESOLUTION 2014-03 Supporting Ballot Questions 2A and 2B:

Motion was made by Trustee Tyler, seconded by Trustee Beach to adopt RESOLUTION 2014-03 supporting ballot questions 2A and 2B for the regular municipal election April, 1, 2014.  Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

                             

i.    RESOLUTION 2014-04 Monitoring Well Agreement CGRS:

CGRS is seeking approval to drill two additional monitoring wells one located on south side of East Broadway east of 100 E Broadway, and one in the alley adjacent to CR 398 to assure that a previous spill has not or will not reach the town’s water sources.  Motion was made by Trustee Tyler, seconded by Trustee Beach to adopt RESOLUTION 2014-04 approving a monitoring well agreement with CGRS; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

j.      RESOLUTION 2014-07 Finding Substantial Compliance Robertson-Lewton Annexation Nos. 1-4:

Kathleen Kelly, town attorney, advised the board that the town had received an annexation petition and accompanying documents to annex land into the Town of Keenesburg, as a flagpole annexation and to achieve this it had to be done in four annexations.  She further advised the board that RESOLUTION 2014-07 states that the petition substantially meets the legal requirements for annexation and that zoning and a special use permit request was being considered concurrently, in addition the resolution sets a public hearing for annexation, zoning, and special use before the Board of Trustees on April 14. 2014.  Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt RESOLUTION 20104-07 finding substantial compliance for the Robertson-Lewton Annexation, and setting public hearings thereon; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.           

 

k.    Schedule special meeting Monday, February 24, 2014 and Monday, April 14, 2014:

Mayor Kipp explained to the board that it is necessary to have a special meeting in order to meet time deadlines in regard to the annexation.  Motion was made by Mayor Kipp, seconded by Trustee Tyler to hold a special meeting on Monday, April 14, 2014; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.  Trustee Baumgartner advised that she would be unable to attend this meeting.

 

 

Board Member Information and discussion:

 

l.    1) Well Flow Data January

      2) 2013 Upstate Colorado Report

      3)  I-76 Economic Development Group Run/Walk:  Trustee Baumgartner updated the board on the I-76 economic development group activities.  The run/walk will start and end at the Wild Animal Sanctuary, the route has not yet been planned, more information will follow.

      4)  Meet with the Weld County Sheriff Candidates:  Trustee Sparrow let the board know that they were welcome to attend a Women of Weld County event being held on Thursday, February 27 to meet the candidates for Weld County Sherriff.

     

m.  Staff Reports:

                                                      Public Works:

                                                      Legal

                                                      Engineering

 

                        n.   Committee Reports:

                        Finance

                        Water/Waste Water

                        Parks:  Committee Report

                        Streets

 

Board Member Comments

 

 Adjournment:  Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.  The meeting adjourned at 6:50 p.m. 

 

 

                        ATTEST:        

 

 

 

 

                                                                                                                                               

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

 

 

 

 

 

 

 

 

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING AGENDA

TUESDAY, FEBRUARY 18, 2014

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

 

 

Call to Order:  Mayor Kipp called the liquor license authority meeting to order at 6:50 p.m.

 

Roll Call Roll Call: Board members present:  Trustees Cindy Baumgartner, Steve Brandt, Wilbur Wafel, Lisa Sparrow, Sandra Beach, Wendi Tyler and Mayor Danny Kipp were present.

Members absent:  none.

Others present:  Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

 

                              o. Liquor License renewal American Legion:

Motion was made by Trustee Sparrow, seconded by Trustee Wafel to approve the renewal of the liquor license for the American Legion; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.   

 

 Adjournment:  Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.  The meeting adjourned at 6:52 p.m. 

 

 

                        ATTEST:        

 

 

 

 

                                                                                                                                               

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk