TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
TUESDAY, FEBRUARY 21, 2017 6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643

 

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, February 21, 2017 at Keenesburg Town Hall located at 140 South Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

           

Roll Call

Members Present: Mayor Danny Kipp, Trustees Wilbur Wafel, Sandra Beach, Marc Johns and Wendi Tyler

            Excused: TrusteeKenneth Gfeller

Others Present: Toni Pearl, Town Clerk, Debra Chumley, Town Manager, Kathleen Kelly, Town Attorney and Kent Bruxvoort, Town Engineer.

 

Mayor Kipp made a motion seconded by Trustee Beach to amend the agenda to switch item B and C. Motion carried 5-0; Mayor Kipp, Trustees Wafel, Beach, Johns and Tyler voting yes.

 

Public Comments:

None

 

Consent Agenda:

a.     Approve Minutes from January 4, 2017

        Approve Minutes from January 23, 2017

        Financial Reports and Payment of Bills

Motion was made by Trustee Tyler seconded by Trustee Johns to approve the consent agenda items. Motion carried 5-0; Mayor Kipp, Trustees Wafel, Beach, Johns and Tyler voting yes.

 

New Business:

c.         Appointment to Fill Vacancy

  1. Board Member

Mayor Kipp asked if the two interested individuals would like to step forward and tell the board about themselves. John Howell addressed the board and gave a brief overview. Bruce Sparrow declined to comment. Mayor Kipp asked the board to write the name of the person they would like to appoint on the piece of paper provided. The Town Clerk read the votes aloud John Howell received 3 votes and Bruce Sparrow received 2 votes. The board congratulated John. John Howell was sworn in by the Town Clerk.

  1. Judge- Melissa Beato

Judge Hardesty will officially retire after the March court date. He kindly gave the court clerk- Christina Fernandez a list of judges he recommended. Christina contacted Melissa and she gladly accepted. Melissa gave a brief overview of her resume which was included in the packet. Motion was made by Trustee Beach seconded by Trustee Tyler to appoint Melissa Beato as the Municipal Judge. Motion carried 6-0, Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes. Melissa Beato was sworn in by the Town Clerk.

 b.      Police Report: Presentation by Police Chief Tracey McCoy

Chief McCoy shared some of the department’s goals for 2017 which include setting up a booth/table at the Fair and other Keenesburg Events, begin a police explorers program for the youth, create a citizens police academy involving citizens in surrounding communities and to continue to work with town staff to help serve the needs as they change and progress. For the year of 2016, 978.38 hours were documented it was noted there was an error with the spreadsheet in July reflecting the hours for 2016 to be incorrect. January 2017 there were 67 calls for services which is below the average of about 70 per month. Which Tracey assured is common during the first of the year and should begin to increase in the spring. The board thanked Tracey and the department for their continued efforts around town.

 d.     Impact Fees: Presentation by Kent Bruxvoot, Telesto Solutions

  1. ORDINANCE 2017-01 Amending Ch. 4 of the Keenesburg Municipal Code to add a new article VII regarding impact fees and enacting related provisions concerning the collection and expenditure of impact fees

Kent advised there are several items in the impact fee ordinance that need to be reviewed. A one page summary of fees was provided to the board to review. Currently the combination of impact and tap fees are around $15,300. It was recommended tap fees be decreased and impact fees be increased. Tap fees will address impact to roadways, drainage, and impacts to community parks, future/current town hall facility upgrades and a facility to house police services. Current impact fees are for drainage, parks and roads. It was suggested those be increased by $5,100 from $1,300 to about $6,500 for a single family residential lot. These fees need to cover cost of infrastructure of growth commands. Table three on the summary reflected a fair comparison of development fees of 11 neighboring communities (Hudson, Platteville, Fort Lupton, etc.)

 

Kathleen stated impact fees are required by State Statute to be legislatively adopted. Impact fees must be generally applicable to a broad class of property which are listed in the study (Single Family, Multi- Family, Commercial, Etc.). Impact fees must be intended to defray the projected impact on capital facilities caused by proposed development. Requiring an analysis which is included in the impact fee study. Overall the impact fee study is the basis to consider the impact fee ordinance. Water Tap, Sewer Tap and Raw Acquisition Fees need to be reviewed to address a conflict in the code which will be done and brought back at a later time by ordinance. Kathleen suggested to Kent that a section be added to the impact fee study defining the drainage basin areas within Town. She suggested this to allow for future clarification to those who this fee will apply. Kathleen’s next question was on page 7 referring to federal government facilities listing a community center, she would like clarification if this is a recreation center or town hall. She would like to avoid misunderstanding. Staff stated this is intended to be a town hall not a community center. Kathleen also informed that funds cannot be co-mingled and refunds only occur if requested. There were no further comments or questions. Mayor Kipp thanked Debbie, Kathleen and Kent for their hard work to make sure the study and the ordinance is up to satisfaction.

 

 

e.         Public Hearing: Adoption of Building Codes by Reference

  1. ORDINANCE 2017-02 amending chapter 18 of the Keenesburg Municipal Code regarding building regulations

Mayor Kipp opened the public hearing at 7:09pmfor the adoption of the building codes by reference. The notice was published in the Greeley Tribune on February 3rd and 10th,2017. The ordinance was to adopt the 2012 International Building Code, 2012 International Residential Code, 2012 Mechanical Code, 2012 Fuel Gas Code, 2012 Plumbing Code, 2012 Existing building codes and the 2012 Energy Conservation code by reference with a few notable deletions and additions, amendment to read “adopted fire code” to allow for the adoption by reference the Southeast Weld Fire Protection District’s code at a later date, exempt from permits include window replacements same size and above the ground swimming pools. Automatic fire sprinkler systems are amended by deleting the section in its entirety, fire protection of floor joists is amended by deleting the section in its entirety and all other components of the previous adopted 2006 code have been carried forward. Mayor Kipp closed the public hearing at 7:12 pm. Motion was made by Trustee Beach seconded by Trustee Tyler to adopt ORDINANCE 2017-02 adopting by reference the following codes, 2012 International Building Code, 2012 International Residential Code, 2012 Mechanical Code, 2012 Fuel Gas Code, 2012 Plumbing Code, 2012 Existing building codes and the 2012 Energy Conservation code by reference. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes.

 f.     Emergency ORDINANCE 2017-03 amending the code regarding fees for excavations and improvements in public right-of-ways

A resolution adopted in 2008 established fees for services and included changes to street cut deposit fees. The paved streets deposit was changed from $500 to $1,000. This change was not addressed in the code therefore is reflected incorrectly. The ordinance amended that section to allow the amount of fees and deposits associated with street cuts to be established from time to time by a resolution approved by the board to avoid any future conflicts. Motion was made by Trustee Tyler seconded by Trustee Johns. A roll call vote was taken; Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, and Trustee Tyler yes. Motion carried 6-0.

 g.     Consideration of Updated Purchasing Policy

An update to the purchasing policy would increase the amount of money that can be spent without requirement to obtain three bids. That change allowed the Town Manager to approve purchases of $500.01 to $2,500.01 and the Mayor to approve purchases of $2,500.01- $4,999.99. Motion was made by Trustee Tyler seconded by Trustee Johns to approve the purchasing policy as revised to be effective February 21, 2017. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes.

 h.     Board Member Information and Discussion

         1.   Well Flow Data
         2.
  Fire Code

There was a draft copy of the resolution that SE Weld Fire Protection District plans to approve to adopt the 2012 International Fire Code. When they do so the Town will adopt the code by reference.

  

Staff Reports           

  1.  Administration

The audit was scheduled for March 9th and 16th. A new building permit was pulled for 110 Johnson Circle. An internal audit discovered Atoms Energy under paid the town, this error was brought to their attention and they are in the process of getting a check sent as well as an explanation to provide the auditor. The annual rabies clinic is scheduled for April 29th 10am-12pm at the Town Shop and the Easter egg hunt is scheduled for April 15th 11am at Schey Park. Staff suggested a workshop be scheduled to discuss water bill late fees, applying for a grant in partnership with the school district and code enforcement issues. The board agreed Wednesday, March 29th at 6pm would work best with their schedules.

  1. Public Works

Meter in well 2 was installed. Public Works was waiting on a quote from Grassroots to spray the weeds around town and under the underpass. SCADA upgrade is completed there are some hiccups with the displays that are being worked out.

  1.  Legal
  2.  Engineering

Committee Reports 

Board Member Comment

Mayor Kipp mentioned the Planning Commission is looking for two new members. There have been two letters of interest received those members will be appointed during the March 2nd meeting.

 

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting. Motion carried 6-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes. The meeting adjourned at 7:39 p.m.

 

 

 

 

TOWN OF KEENESBURG
LIQUOR LICENSING AUTHORITY MEETING MINUTES
TUESDAY FEBRUARY 21, 2017
IMMEDATELY FOLLOWING BOARD MEETING.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

 

 

Call to Order

      Mayor Kipp called the Liquor Licensing Authority Meeting to order at 7:39 p.m.

 

Roll Call Members

Present: Mayor Kipp,Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk.

 

  1. Liquor License Renewal American Legion Post 180

The licensed premises was inspected by Lochbuie Police Department on February 12, 2017 the report showed no concerns in reference to the liquor license, staff recommended the renewal be approved. Motion was made by Trustee Tyler seconded by Trustee Johns to approve the liquor license renewal for Keenesburg American Legion Post 180. Motion carried 6-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes.

 

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting. Motion carried 6-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes. The meeting adjourned at 7:39 p.m.

 

 

 

ATTEST:      

 

 

                                                                                                                                   

Danny Kipp, Mayor                                             Toni Pearl, Town Clerk