TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

TUESDAY, JANUARY 21, 2014; 6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order:  The Board of Trustees of the Town of Keenesburg met in regular session on Tuesday, January 21, 2013 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present:  Trustees Steve Brandt, Wilbur Wafel, Lisa Sparrow, Sandra Beach, Wendi Tyler and Mayor Danny Kipp were present.

Members absent:  Trustee Cindy Baumgartner (arrived 10 minutes late)

Others present:  Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

 

Public Comments:  None

 

Consent Agenda:              a.          Approval of minutes 12/09/2013

Motion was made by Trustee Tyler, seconded by Trustee Sparrow to approve the consent agenda items; motion carried 6-0, Mayor Kipp, Trustees Brandt, Wafel, Sparrow, Beach and Tyler voting yes.

                 

     

Motion was made by Mayor Kipp, seconded by Trustee Tyler to reconsider RESOLUTION 2013-20, error in sewer rate and repealed incorrect Resolution number, motion carried 6-0, Mayor Kipp, Trustees Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.

 

Motion was made by Trustee Sparrow, seconded by Trustee Brandt to adopt corrected RESOLUIOTN 2013-20; motion carried 6-0, Mayor Kipp, Trustees Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.

 

Mayor Kipp went over changes in the ordinance since the board had last seen it.  He noted that the estimated sales tax revenue in the first full fiscal year had been increase from $65,000 to $120,000 because of several possible annexations that could greatly impact the sales tax revenue the thought was to be safe and go high.  If the town underestimates the sales or use tax revenue that will be generated in the first full fiscal year it will have to be refunded to the taxpayers. (Trustee Baumgartner arrived) Mayor Kipp also noted that on page 8 this ordinance designates the Town Clerk as the designated election official.  Mayor Kipp further noted that this was an emergency ordinance and as such must have at least six affirmative votes to pass.

Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt ORDINANCE 2014-01      referring two ballot questions to the voters, one to increase the sales tax and use tax by 1%, and two for a new sales tax revenue bond.  A roll call vote was taken:  Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes.  Motion carried 7-0. 

                 

New Business:

Tom Beach, Fire Chief, SEWFPD announced the advent of a new ALS ambulance service in Keenesburg and surrounding area.  This has been made possible with a partnership with Platte Valley Medical Center.  The District is very proud that they were able to provide this service with no mill levy increase to the taxpayers.  This service has been very busy since it was started showing how great the need was.  The district is using a loaner ambulance but will have a new one in June.  There are two medics now on hand at the fire station, and an EMT on every ambulance call.  Staff was directed to put this info into the newsletter to make sure that residents are aware of this new service.

 

                                          e.         Purchase of one Sonic Unit:

This purchase was budgeted for ion 2014, however the unit will not be placed until the lagoon is cleaned out.  Motion was made by Trustee Sparrow, seconded by Trustee Beach to approve the purchase of one Sonic unit in the amount of $3254.45; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.

 

                                          f.          Review Mayoral Duties:

The consensus of the board was to make no changes to the Mayoral duties as they felt that the Mayor’s duties still match the town’s needs.

 

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to designate the Greeley Tribune as the town’s legal publication by RESOLUTION 2014-01.  Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.

     

Mayor Kipp explained that this is a similar IGA from last year in regard to making sure that oil and gas employees are reported.  Motion was made Trustee Sparrow, seconded by Trustee Wafel to approve the IGA with Weld County by adopting RESOLUTION 20104-02 authorizing the Mayor to sign the agreement.  Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.

Kathleen, town attorney, explained that the purpose of Bond Counsel was to issue a legal opinion that is necessary to fund the bond.  The town has been working with Kim Crawford who is leaving Sherman & Howard, but it is the desire of the town clerk to continue working with Kim at her new employment with Butler & Snow.  Motion was made by 
Trustee Beach, seconded by Trustee Tyler to approve the engagement letter with Sherman & Howard Bond Counsel.  Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.

The board reviewed the agreement, and asked that it have legal review and to revisit it next meeting. 

Due to the fact that the town was fortunate enough to receive new trucks through grant funding for CNG vehicles, part of this was that these trucks were to replace our current fleet, with that in mind it is now time to list our old vehicles for sale.  We plan to have a sealed bid process, and will place an ad in the CML newsletter as well as the town’s newsletter to let everyone know that they are available.  It is likely that the bids will be opened sometime near the end of March, yet to be determined.  We will be selling the Ford Ranger, 1986 Chevy, and the 1969 International Dump Truck. We will investigate book values and place a reserve on each vehicle for bid.  The consensus of the board was to move forward with this plan.

 

Board Member Information and discussion:

 

l.          1) Well Flow Data December

                                                      2) 2013 Code Enforcement Report

                                                      3) CML Conference Scholarship application

                                                      4) FCPA information regarding TABOR questions:  Mayor Kipp asked that everyone read through the memo regarding the TABOR questions to make sure that everyone is familiar with the election laws surrounding these types of questions.

 

m.  Staff Reports: Public Works:  Pubic Works Report:  Marc let the board know that they will be looking at the purchase of new Christmas Lights, and the Lagoon Clean out at the next meeting in February.

                                                      Legal

                                                      Engineering

 

                                          n.         Committee Reports:

                                                      Finance

                                                      Water/Waste Water

                                                      Parks:  Committee Report

                                                      Streets

 

Board Member Comments:  The board discussed the upcoming November election and county candidates. 

 

Adjournment:  Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.  The meeting adjourned at 7:00 p.m.

ATTEST:

 

                                                                                                                                         

Danny R. Kipp, Mayor                                                      Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

TUESDAY, FEBRUARY 18, 2014, 6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order:  The Board of Trustees of the Town of Keenesburg met in regular session on Tuesday, February 18, 2013 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call Roll Call: Board members present:  Trustees Cindy Baumgartner, Steve Brandt, Wilbur Wafel, Lisa Sparrow, Sandra Beach, Wendi Tyler and Mayor Danny Kipp were present.

Members absent:  none.

Others present:  Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

Public Comments:  None.

 

Consent Agenda:        a.   Approval of minutes 01/21/2014

Motion was made by Trustee Tyler, seconded by Trustee Brandt to approve the consent agenda items; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.

                                   

Old Business

                                    b.   RESOLUTION 2014-05 Letter of Engagement Stifel & Nicholaus:

Motion was made by Trustee Tyler, seconded by Trustee Beach to adopt RESOLUTION 2014-05 approving a letter of engagement with Stifel & Nicholaus; motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

                                    c.   Reconsider Letter of Engagement Sherman & Howard:

Kim Crawford who is the attorney that the town has been working with regarding bond counsel has moved to another firm, and the desire of staff is to remain with Kim Crawford, and is therefore asking the board to reconsider the letter of engagement with Sherman & Howard.  Motion was made by Mayor Kipp, seconded by Trustee Tyler to reconsider the letter of engagement with Sherman and Howard; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

Motion was made by Mayor Kipp, seconded by Trustee Tyler to not enter into a letter of engagement with Sherman and Howard; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

New Business:      d.   RESOLUTION 2014-06 Letter of Engagement Butler & Snow:

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to enter into a letter of engagement with Butler & Snow; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

Matthew Klausner, 90 E. Morgan Ave, Keenesburg, CO  80643 addressed the board of trustees thanking them for their past support as well as the employees for their support during the Holiday season, and requesting continued support.  Trustee Tyler asked that the board continue to support this organization with the same level of support as last year at $175.00 as it stays within the community, Trustees Brandt, and Baumgartner agreed.  Trustee Beach felt the amount should be increased to $200.00.  Motion was made by Trustee Beach, seconded by Trustee Brandt to contribute $200.00 to Fishes and Loaves from the community support fund.  Mayor Kipp called for a roll call vote.  Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow no, Trustee Beach yes, and Trustee Tyler yes; motion carried 6-1.

 

                              f.    Purchase of new Christmas Lights:

Marc Johns, Public Works Director presented the board with three bids from three different companies to purchase new Christmas decorations.  Each company offered the same warranty, five seasons, and the same three styles.  Staff recommendation was to purchase the lights from Display Sales and recommended the garland style to have visibility during the day, and remain with tradition.  There was some discussion regarding the wear and tear and appearance of garland after being subjected to the sun and wind; however the majority of the board desired to remain with the garland style.  The adopted 2014 budget allowed $12,000 for the purchase of new Christmas decorations, staff recommendation will allow for the purchase of additional lights to place on Woodward Ave.  Motion was made by Trustee Beach, seconded by Trustee Tyler to purchase the dazzled Christmas lights from Display Sales in the amount of $11,885.00 motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

Marc Johns, Public Works Directory, reviewed three bids to clean out the lagoon for the board.  Bids were received in response to a request for proposal from McDonald Farms, Parker Ag, and Liquid Waste Management.  McDonald Farms was unable to complete the RFP due to time constraints and provided a verbal bid.  Staff recommendation was to accept the bid from Parker Ag in the amount of .081 per gallon removed estimated to be 450,000 gallons of sludge in the amount of $36,500.00.  Motion was made by Trustee Baumgartner, seconded by Trustee Beach to approve the bid from Parker Ag in the estimated amount of $36,500 based on the number of gallons of sludge that is to be removed from the lagoon; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

                              h.   RESOLUTION 2014-03 Supporting Ballot Questions 2A and 2B:

Motion was made by Trustee Tyler, seconded by Trustee Beach to adopt RESOLUTION 2014-03 supporting ballot questions 2A and 2B for the regular municipal election April, 1, 2014.  Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

                             

CGRS is seeking approval to drill two additional monitoring wells one located on south side of East Broadway east of 100 E Broadway, and one in the alley adjacent to CR 398 to assure that a previous spill has not or will not reach the town’s water sources.  Motion was made by Trustee Tyler, seconded by Trustee Beach to adopt RESOLUTION 2014-04 approving a monitoring well agreement with CGRS; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. 

 

Kathleen Kelly, town attorney, advised the board that the town had received an annexation petition and accompanying documents to annex land into the Town of Keenesburg, as a flagpole annexation and to achieve this it had to be done in four annexations.  She further advised the board that RESOLUTION 2014-07 states that the petition substantially meets the legal requirements for annexation and that zoning and a special use permit request was being considered concurrently, in addition the resolution sets a public hearing for annexation, zoning, and special use before the Board of Trustees on April 14. 2014.  Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt RESOLUTION 20104-07 finding substantial compliance for the Robertson-Lewton Annexation, and setting public hearings thereon; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.           

Mayor Kipp explained to the board that it is necessary to have a special meeting in order to meet time deadlines in regard to the annexation.  Motion was made by Mayor Kipp, seconded by Trustee Tyler to hold a special meeting on Monday, April 14, 2014; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.  Trustee Baumgartner advised that she would be unable to attend this meeting.

 

Board Member Information and discussion:

 

l.    1) Well Flow Data January

      2) 2013 Upstate Colorado Report

      3)  I-76 Economic Development Group Run/Walk:  Trustee Baumgartner updated the board on the I-76 economic development group activities.  The run/walk will start and end at the Wild Animal Sanctuary, the route has not yet been planned, more information will follow.

      4)  Meet with the Weld County Sheriff Candidates:  Trustee Sparrow let the board know that they were welcome to attend a Women of Weld County event being held on Thursday, February 27 to meet the candidates for Weld County Sherriff.

     

m.  Staff Reports:

                                                      Public Works:

                                                      Legal

                                                      Engineering

 
n.   Committee Reports:

                        Finance

                        Water/Waste Water

                        Parks:  Committee Report

                        Streets

 

Board Member Comments
 

Adjournment:  Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.  The meeting adjourned at 6:50 p.m. 

ATTEST:

 

                                                                                                                                               

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING AGENDA

TUESDAY, FEBRUARY 18, 2014

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order:  Mayor Kipp called the liquor license authority meeting to order at 6:50 p.m.

 

Roll Call Roll Call: Board members present:  Trustees Cindy Baumgartner, Steve Brandt, Wilbur Wafel, Lisa Sparrow, Sandra Beach, Wendi Tyler and Mayor Danny Kipp were present.

Members absent:  none.

Others present:  Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

 

                              o. Liquor License renewal American Legion:

Motion was made by Trustee Sparrow, seconded by Trustee Wafel to approve the renewal of the liquor license for the American Legion; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.

Adjournment:  Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.  The meeting adjourned at 6:52 p.m. 

 

ATTEST:

                                                                                                                                               

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, MARCH 17, 2014, 6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order:  The Board of Trustees of the Town of Keenesburg met in regular session on Monday, March 17, 2013 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call Roll Call: Board members present:  Trustees Cindy Baumgartner, Steve Brandt, Wilbur Wafel, Lisa Sparrow, Wendi Tyler and Mayor Danny Kipp were present.

Members absent:  Trustee Beach.

Others present:  Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

Mayor Kipp moved item b request to waive building permit fee for a school shelter to take place between items d and e.

Public Comments:  None.

 

Consent Agenda:        a.   Approval of minutes 02/18/2014

Motion was made by Trustee Sparrow, seconded by Trustee Wafel to approve the consent agenda items; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, and Tyler voting yes.

Old Business

New Business:

Suey Gutierrez, 119 CR 37, Hudson, CO, Brooke Lane, 3621 WCR 41 Hudson, CO, Heather Drieling, 19557 Hwy 52 Fort Lupton, CO

These members of the after prom committee requested that the Town of Keenesburg Board of Trustees help support the after prom with a donation.  They come together after the prom for fun games, and activities and will probably stick with a casino night theme, parents typically deal, and the students earn tokens to win several different prizes.  This event is planned by juniors on behalf of the graduating seniors.   Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to increase the town’s donation from $50 last year to $100 this year; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, and Tyler voting yes.

Christine Rupple, Keenesburg, CO.  I am here on behalf of relay for life committee, requesting a donation for cancer research, prosthesis and raise awareness for cancer.  Relay from 3:00 p.m. to 7:00 a.m. will be held at the Weld Central High School to symbolize the patient’s journey and the exhaustion that patients go through.  Focus will be on cancer prevention, and there will be a luminary ceremony.    Motion was made by Trustee Sparrow, seconded by Trustee Baumgartner to donate $50 to the Relay for Life; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, and Tyler voting yes.

 

Janet Huck, 195 S Elm Street, Keenesburg, CO.  Janet has been working on getting a shelter built for the kids that wait for the bus at Hoff Elementary to keep them out of the weather.  She has talked with the school district and they do not have the budget to erect such a shelter, she is therefore working on getting donations from several different contracts and businesses in the area.  She does not have all the costs together yet, however the shelter itself is $6185.00 plus $800 shipping unless there is a deal then the shipping is $500.  The school has agreed that it will become their property and the school would maintain it.  The shelter will hold 12 people.  Janet requested that the building permit fee be waived.  Motion was made by Trustee Sparrow, seconded by Trustee Tyler to waive the building permit fees for this structure for a building permit submitted by the school district; motion carried 6-0, mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, and Tyler voting yes.

The mayor stated that this is the main event for the town and the town should continue to support this event.  Motion was made by Trustee Brandt, seconded by Trustee Tyler to approve a ¼ page ad in the SEW Fair Book for a cost of $125; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, and Tyler voting yes.

Motion was made by Mayor Kipp, seconded by Trustee Tyler to approve RESOLUTION 2014-08 with the condition that the town receive a certificate of insurance naming the town as an additional insured with the proper coverage’s; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, and Tyler voting yes.

                                   

Motion was made by Trustee Sparrow, seconded by Trustee Wafel to renew CEBT Health Insurance with no changes and opt for an early renewal January 1, 2015; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, and Tyler voting yes.

Board Member Information and discussion:

 

h.   1) Well Flow Data February

      2) Henrylynn update

      3) SBDC Thank you

     

     

i.    Staff Reports:

                                                      Public Works:

                                                      Legal

                                                      Engineering

 

 j.    Committee Reports:

                        Finance

                        Water/Waste Water

                        Parks:  Committee Report

                        Streets

 

Board Member Comments:

The CML conference is coming up June 17-20, no board members will be attending; the town clerk will be attending.

Rabies Clinic will be held April 26, 2014 from 10-12 Wendi and Lisa will be working the clinic along with Tony.

There is a special board meeting on April 14, 2014.

I-76 group will be sponsoring a run/walk in partnership with the Wild Animal Sanctuary, more updates will follow.

 

Adjournment:  Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, and Tyler voting yes.  The meeting adjourned at 6:50 p.m.

ATTEST:

 

                                                                                                                                                    

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES SPECIAL MEETING MINUTES

MONDAY, APRIL 14, 2014, 6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order:  The Board of Trustees of the Town of Keenesburg met in a special session on Monday, April 14, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call Roll Call: Board members present:  Trustees Cindy Baumgartner, Steve Brandt, Wilbur Wafel, Lisa Sparrow, Sandra Beach, Wendi Tyler and Mayor Danny Kipp were present.

Members absent:  none.

Others present:  Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

 

Public Comments:  None.

 

New Business:

Motion was made by Trustee Brandt, seconded by Trustee Sparrow to waive the special meeting fee of $500; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.

 

b.    Public Hearing Robertson Lewton Annexations Nos. 1-4, Change of Zone from Weld County Agricultural to Town of Keenesburg Commercial Highway and Use by Special Review Request for RV Park and Storage:

Mayor Kipp opened the public hearing for the proposed Robertson-Lewton Annexation Numbers 1 through 4, initial zoning of the property requested to be annexed, and for an application for a Use by Special Review permit for the Robertson Lewton Land Holdings LLC doing business as Wild Country RV Park and Storage.  The hearing opened at 6:02 p.m.  Mayor Kipp then explained the process that would take place during the hearing, first there would be a presentation from the applicant, next the staff, and then after these presentations the general public will be invited to speak for a reasonable amount of time.  After public comments, the applicant and town staff would be given the opportunity to respond and answer any questions raised by the public.  The matter will then be turned over to the board and the board may ask any questions, then the board will discuss the matter and may take some kind of action. 

 

Town Clerk advised that notice of the public hearings regarding the annexation, zoning, and special review use permit application had been published in the Greeley Tribune on February 25, March 4, 11, and 18, 2014.  Property owners within 300 feet of the property were mailed notice of the public hearings on March 19, 2014, and the subject property was posted with two signs advising of the public hearings on March 18, 2014.

 

Mayor Kipp made a statement for purposes of disclosure.  He stated that he had been involved in talks regarding the negotiation of the annexation agreement and had discussion with the applicant in regard to the water line and public improvements agreement but did not discuss any zoning or anything to do with the special use permit with the applicant or anyone else.

 

Applicant Representative:  Chad Cox 2501 Middle Street, Brush, CO Western Engineering 20 S. 5^th St, Brighton, CO  80601:  Mr. Cox address the board and the public in attendance, he represented the applicants Rick Robertson, and Wayne Lewton of Robertson-Lewton Land Holdings, LLC.  The site is located Northeast of the Town of Keenesburg and consists of approximately 95 acres and is proposed to improve to just shy of 200 RV stalls and outside storage to be constructed in multiple phases.  The applicants have been working on this proposal with staff at length and have continued to work on changes since the planning commission meeting that was held last week, incorporating many aspects of the public comment.  This project will increase the tax base for the Town of Keenesburg and has the potential to facilitate additional development.  The applicants plan to put in an approximately b1 mile water line to service this property.  There were discussions regarding the safety of children and to that end the applicant has amended the rule and regulations governing the RV park to advise the CR 398 does not have pedestrian access, and that any school age children that shall be attending the local school must coordinate transportation through the school district, and that children will not be allowed to walk down CR 398.  In addition there are other modifications more detailed screening for properties to the southwest and southeast planning to construct 4-5 earthen berms and heavy landscape—existing trees will not be removed and will incorporated into the landscape, and will create a thorough screen.  The applicants have also added a sand volleyball court, a surface for a basketball court, a child play area, and a dog park, as well as picnic areas that will be further defined as the process continues.  County Road 398 is intended to be an arterial from the standpoint of the Town of Keenesburg’s comprehensive plan; the applicant therefore used the existing setbacks that are required and has exceeded every minimum set back.  There will be a 50’ set back from CR 398, approx 100’ to the east, and 65’ to west property lines.  County Rd 61 is not part of this project and therefore will not be used for access to the proposed storage units, and will be available for emergency access only.

There were comments concerning man camps, and I assure the board that this is not the intent of this project, this will be a spacious and a premier RV park with 28’ shared open space between units.  Growth has been happening on the Front Range, and change is inevitable, what was open space is not remaining open space.  This is a future arterial and fits the commercial highway zoning, and that of the comprehensive plan.  There have been several discussions regarding the mix of long term and short term residents at this RV Park, and there is no way to predict what the population of this RV Park will be.  The additional rules and regulations for this RV Park will assure that children’s safety is addressed. 

 

Town Planner:  Todd Hodges, 2412 Denby Ct. Fort Collins, CO

Mr. Hodges stated that the purpose of this hearing was to review four annexations, which included approximately 107 acres in all that includes the ROW designated as an arterial and highway commercial for future use.  The proposed zoning is Highway Commercial and an RV park is included in the uses by special review for this zoning.  The proposal meets all criteria set forth in the Keenesburg Municipal Code 16-2-180 b 1-7 Criteria and procedure for granting use by special review permits.

1)    The requested special review use conforms to the basic characteristics of the uses by right.  The proposed special review use does conform as it is specifically listed under the uses by special review 16-2-130(c) (9) Campgrounds and RV parks.

2)    The special review use will be compatible with the existing uses to which surrounding lands are being put or could be put under the applicable zoning classification.  This application does meet this criterion.

3)    The special review use shall not be substantially dissimilar from the existing land uses.  The application meets this criterion as it is compatible with the current uses as well as future commercial uses.

4)    The special review use will not cause an unreasonable severe demand on Town services such as police and fire protection, drainage control, water supply, sanitary sewer service or other utility or Town service.   The application does meet this criterion, as there is adequate water per the annexation agreement water will be deeded to the Town of Keenesburg, and additionally the applicant is extending a water line to service this proposed RV Park.

5)    The special review use will not adversely affect traffic flow and parking in the neighborhood.  This application meets this criteria as all parking will occur on the property itself, and the neighborhood does not have street parking on CR 398 everyone parks on their own property

6)    The special review use does not create any form of offensive noise, vibration, dust, hear, smoke, odor, glare or other objectionable influences than the uses by right allowed in this existing zone or existing in the neighborhood.  The application does meet this criterion, highway commercial zoning provides for a wide variety of commercial uses that could be more intense than this proposal. 

7)    The special review use shall not disturb the peace and quiet of the neighborhood.  This application meets this criteria, it will not disturb the neighborhood, the operations standards for the RV park address quiet time.  In additional CR 398 is a truck route and traffic will increase with or without this project. 

 

The Planning Commission did find that this application meets all criteria for the zoning and special use, this RV Park will provide a benefit for the town, the applicant has made changes in regard to additional buffering for neighboring properties, and future amenities for their patrons.  This was sent out for referrals, very few comments were received, however the comments that were have been addressed by the applicant.

 

The town clerk called each speaker in order of the signup sheet.  All speakers were sworn in by the Mayor.

 

Tammy Anderson, 7956 WCR 59, Keenesburg, CO

She stated one concern and asked if there would be a certain number of spaces designated for long term and so many for short term, and asked if someone would be on the property 24-7, will the park be fenced in and if their amenities would be open to the public.

 

Don Hyde, 29517 CR 3968, Keenesburg, CO

 

Mr. Hyde stated that he had lived in a trailer park during his youth, and said that the one thing that is necessary is to have someone on hand 24-7 to regulate activities, and has talked to other RV park owners who stated that they had had problems, and that it was necessary to take care of those problems by having someone on hand 24-7. He asked who would control the noise level, and if Keenesburg would have a law enforcement officer, and felt that this project was providing low cost housing for the oil field.  Additionally he objected to the proposed landscaping plan using fencing and berming, as they have horses and kids present a danger to animals, as they tend to feed the animals items that could be toxic to them.  The berm will not protect them; he requested an 8’ privacy fence along the east side of his property and chain link along the back side of his property to help protect his animals and property.  Mr. Hyde was also concerned about the location of the sewage dump, and possible odor.  He stated that this was being forced upon him, and he was not in favor of it, Keenesburg is a great place to live and he had moved here for the peace and quiet, and further his property value would take a beating if this was allowed.  He urged the board to not view this project as a quick fix for any financial issues the town might have.

 

Lauren Hyde, 29517 CR 398, Keenesburg, CO

 

Mrs. Hyde stated that at the Planning commission it was stated that there was not another within 40 miles, this is incorrect as there is an RV park in Hudson, Brighton, and four just over the Platte River, and these are all maxed out with oil workers.  This is not necessarily bad, but to think this will be a premier RV park is a misconception, as RV space is at a premium for oil workers in this county.  I feel that this park will be like the rest surrounding us and will be full of oil workers.  She urged the board to look into other communities that have gone through the oil boom, and to ask of the long term impacts, this will impact rents in the town and could push out lower income people.  She felt the addition of the Family Dollar and a perpetual yard sale on Market Street as well as the new RV Park would adversely impact other people’s decision to move to Keenesburg.  This facility intends to offer, water, electricity, sewage, she did not consider this to be a premier RV park, no cable, satellite TV or internet. 

 

Bruce Sparrow, 29519 CR 16 1/2, Keenesburg, CO

 

Mr. Sparrow stated that he was chairman of the Keenesburg Planning Commission and was not able to attend the meeting that was held last week.  Mr. Sparrow talked to the owner of an RV park, and stated that he was told the RV business was over, this park will attract long term residents in the form of oil field and construction workers and will be good for business in town.  However he stated that he was from a small town that went through this oil boom and the population went from 2,000 to 5,000 residents in six months.  This will attract drifters that go from job to job across the country, and please be aware that it is discouraged to have families live in RV’s as it can escalate domestic violence, and there will be a lot of drinking.  Mr. Sparrow just wanted the town to be aware that this RV Park will end up being used for permanent housing.

 

Cary Marcoot, 380 S Pine St, Keenesburg, CO

 

Mr. Marcoot stated that many of his questions were answered during the presentation, he was happy with the spacing and the layout of the project.  He further stated that it would make his life easier to have access to storage for his RV close by, and also to have a place for his family to stay when they visit.  He stated that it could help to clean up town giving people a place to store boats and RV’s.  Oil field workers often have to leave their families this would offer them the chance to bring their families with them and have a place for their children to go to school. 

 

Joni Chreene, 30123 CR 398, Keenesburg, CO

 

Ms. Chreene stated that she was from Louisiana and had been here for four years and absolutely loves Keenesburg, which is why she purchased her property.  Ms. Chreene is a former police officer, and lived in a community that had added several RV parks during an oil boom, and what her town experienced was the doubling of police patrols, rape, and murder.  This is not good and brings crime, and yes it will bring money to the town but please consider what else it will bring.  There will be residents in this RV Park that are wanted in other states, and she asked if a police officer would be in Keenesburg to protect her and her neighbors.  Kids will sneak off at night and come into town, and she was concerned about her property value as well.  Ms. Chreene also has horses and requested the RV Park be fenced completely to protect her animals as well as the animals of her neighbors.  She also had concerns as to how CR 61 would be blocked off; suggesting that sign for emergency access only would not suffice to keep people out.

 

Ruth Pelton-Roby, 40 S Main St, Keenesburg, CO

 

Ms. Pelton-Roby asked if the amount of spaces at the proposed RV Park had been increased as it was stated earlier that it was 200 spaces now.  She stated that there were some important questions to be answered and agreements that needed to be made before looking at approval of this project.  Such as how many people will be living there, estimates of population, limit of people per space, will spaces be restricted for long term residents.  There is currently a six month waiting period of RV spaces close by, the likely hood of this RV Park becoming 100% long term residents is high.  What will this cost the tax payers of Keenesburg, is there enough capacity at the waste treatment plant or will residents have to pay for an upgrade?  The applicant has not stated for sure if they intend to use septic or hook to sewer. Is the town financing this?  The town has left itself wide open to being responsible for some of the fees.  Where is the open space dedication that is required as the code required 12% be set aside for the town or a fee in lieu of open space, what amount of money is the town asking for?  The code calls for an $800 impact fee per unit has the developer agreed to pay these fees?  If you approve the annexation and special use permit there will be no more leverage to get these things taken care of, and to straighten out these issues.  She urged the board to not act hasty and take the time to review all of these issues prior to approval.

 

Gary Boelter, 29715 R 398, Keenesburg, CO

 

Mr. Boelter stated that per the Keenesburg Municipal Code private septic systems were not allowed in the Town of Keenesburg, yet at the planning commission meeting it was stated the this RV park may or may not hook to the town sewer system.  Mr. Boelter felt that the setback from the back of a trailer to his property line was not sufficient and should be at least 100’.  Mr. Boelter is also worried for the well being of his animals and asked if the residents of the RV Park complained about his animals if the town would make him get rid of his animals, and stated to he would not.  He works different hours and due to his work schedule runs his machinery at different time, would the town complain about noise from his property.  Mr. Boelter stated that he was not in city limits and was therefore not responsible to uphold the town’s rules.  He further agreed with Mr. Hyde that he wanted an 8’ privacy fence bordering his property to keep people off of his property and to protect his animals. What will be done about security, and it does not seem to be a great place for children’s play area as it is a migration area for rattlesnakes.  What will the applicants do with the snakes?  He has had many encounters with rattlesnakes; he felt this was not good planning or good growth for the town.  He further stated that many RV parks have become havens for meth labs, and illegal drugs, he also heard there was another RV park going in, as well as one at the Wild Animal Sanctuary and wondered why we needed three RV parks.  Mr. Boelter contacted a real estate appraiser, David A. Thomas, who stated that all adjoining properties to this development would experience significant devaluation of their properties.  This decision should not be rushed and he urged the board to take their time and consider all of the impacts prior to approval.

 

Mark Kauffman, 8616 WCR 63, Keenesburg, CO

 

Mr. Kauffman stated that he would drive by this RV Park every time he would go into the town, and that his experience in an RV park was not the same as was stated by his neighbors.  Mr. Kauffman’s son was forced to move to San Antonio to find work, and lived in an RV park where everyone was respectful of everybody else’s space.  Many families have to move about for work to support their families, where will they live if not in an RV Park, as all the RV parks close to here are full.

 

Andy Arnold, 220 West Hwy 2, Keenesburg, CO

 

Mr. Arnold owns land on the west side of this proposed RV park, and he was concerned about the storm runoff, and what the applicants planned to do about drainage, he further agreed with Mr. Hyde that the project should be fenced.

 

Applicants Representative:  Chad Cox

 

Mr. Cox thanked the public for their input and concerns.  He answered the public’s questions and assured everyone that Mr. Robertson, and Mr. Lewton have full intentions of being good neighbors.  First as to the question regarding permanent space count, there is no perfect model to predict this, The applicant fully intends to have staff 24-7 as the market allows them, at the end of the day this is a business that has to make sense, as the applicants are expending thousands of dollars for this project to benefit themselves and the town, as soon as the stalls start to fill up there will be someone on site, in the mean time the owners will be there on a daily basis.  They have addressed unattended children with the changes in the RV park regulations, giving the owners the ability to evict tenants that do not follow the rules.  The intent of the berms was in lieu of a fence due the dollars of installing a fence.  The amenities will not be open to the public as this is not a development, but rather a private venture and therefore no open space will be dedicated.  The existing town code will be upheld as to noise, etc.  The applicants will consider the fencing option, and work with town staff, as well as the board.  The RV sewage dump will be flush mounted and routed in a way to move the sewage away from the surface at a fast pace eliminating the majority of odors, and the dump will be designed to catch any spills.  He also apologized for stating that there was not an RV park within 40 miles, he was not aware that there was an RV park in Hudson, however with the proposed spacing and layout this RV is not like any RV park within 60 miles or more.  Mr. Cox stated that he is currently working in North Dakota as a geologist while at the same time trying to keep his engineering firm going in Brighton.  He works in the oil field and stated that anyone would love to have him and his co-workers as neighbors.  He stated that there is no way to compare this project to what happened in Louisiana, and that this is intended to be a premier RV park, stating that they are installing conduit to allow for possible future cable at some point.  He did not agree that RV were over, as he owns an RV and uses whenever possible and knows several people with RV’s.  Mr. Cox stated that the comments by the public were valued to make this a project that can be molded into something good for the community, and that improvements were coming and that changes are inevitable.  He also pointed out that there is other property that has already been annexed into town that has been zoned single family that would significantly dwarf the 5,000 population if the demand increases to the point of development for this property.  He addressed Mr. Marcoots comments stating that yes there would be storage available for boats and RV’s, and that the applicant believes there is a demand for this type of storage in the community.  As to property values, it has been Mr. Cox’s experience that the property owners could be looking at a commercial property value in the future versus a single family value which is considerably higher.  He stated the Mr. Robertson had children and like every parent would not want to see harm to come to a child, as they have no intention of allowing a child to walk down CR 398. He reiterated the CR 61 was not part of this project and that would fall under county jurisdiction not the towns, and would only be used for emergency access.  Mr. Cox apologized for his earlier statement made in error of approximately 200 stalls, as the number has not changed and is and has always been 169 spaces. There is a demand for RV spaces and it has not been discussed to restrict long term residents. Septic versus town sewer is still under consideration as the applicant looks at the investment, there is much engineering still to be done, it is likely that the applicants will forego the septic and move forward with the connection to the sewer line, this is yet to be determined.  Typically developers pay up front for these improvements and then if someone wishes to connect to the line that is a way for the developer to recover some of their investment.  The set back minimum from the back of a parked trailer to a property line is 10’, this project exceeds minimum with a 97’ setback to the east property line.  All noise ordinances will be upheld; it is not the intention to impose any town ordinances on the neighbors they will be responsible for meeting whatever the county ordinances contain.  The applicants will consult with an abatement professional in regard to the rattle snakes.  Mr. Cox stated that he had never personally seen an RV meth lab, and that the applicant will have a zero tolerance for this type of activity, as well as any other crime occurring.  He will revisit the drainage situation regarding the activity area being a low spot, and drainage will flow as it has historically.  Mr. Cox stated that he appreciated Mr. Kauffman’s comments and understood as he has had to work in both New Mexico and North Dakota to support his family.  He further stated that it was unfair to assume that this RV Park will be filled with nothing but oil field workers.  He thanked everyone for their input.

 

Town Engineer:  Jim Wright, 807 Marshall St, Fort Collins, CO

 

Mr. Wright stated that the property contained adequate water and that the sewer capacity was currently at 30% and can handle the projected sewage from the proposed RV Park.  He estimated that the RV park will need between a 1.5-2” water tap, and that the proposed annexed property will yield the town and additional 20 acre feet of water, and that there should be water left over based on the projected use at the proposed RV park.  No general taxes will be used to finance the water line.  There is a dedication of an additional 20’ ROW to straighten out the ROW on Cr 398.

 

With no other public comments, Mayor Kipp closed the public comment portion of the public hearing.

 

Mayor Kipp stated:  Before we turn to the board members for questions and deliberation, I want to state that the documents included as part of the record for this public hearing include all application materials submitted by the applicant; all materials included in the3 Board packets; the power point presentations given tonight; all written referral and public comments received regarding the application; and the Town’s subdivision and zoning ordinances.  Does anyone have any objection to inclusion of these items in the record?’

 

There were no objections.

 

Questions from the board members:

 

Mayor Kipp stated that there were a lot of people that he had grown up with in the audience and that he had been a part of this town for many years, and stated that they needed to plan for growth because it is coming whether we want it or not.  We can chose to participate or not and have control over growth.  He further stated that nothing stays the same, and that the town could chose to have control over this project, or it would inevitably be approved by the county offering the town no control.

 

Trustee Baumgartner asked if the responsibility of police would be handled by the applicants, this was answered in that it will be part of the town making the town responsible for law enforcement at this proposed RV Park.  If the developer uses septic will they then need to abandon these when they reach capacity.  This controlled by the county and state and they would need to be abandoned, and could possibly have to be crushed or filled in.  If the demand is not there is any other plan for the site, and will they have to come back to the board for approval.  Yes any deviation from the proposed plan will require board approval.  This is a non transferable permit. 

 

Trustee Wafel asked about the setback from the property bordering along the east to the back of an RV if backed in would be the stated 97.76’ that the plans represent.  Mr. Cox answered that yes those setbacks would be adhered to.  In order to get to storage units customers would have to enter the property from the entrance to the RV Park on Cr 398.  Trustee Wafel stated he just wanted to make sure of the setbacks and that his other questions had been answered

 

Trustee Sparrow expressed her concern as to whether she should excuse herself based on her properties close proximity to the proposed RV Park.  After some conversation it was determined that in fact her property was not directly adjacent to the project and that it was her decision as to whether she felt she could be fair and impartial in her decision making.  She was advised that since there was no financial interest in the project that there was not a conflict from a legal standpoint.  Trustee Sparrow shared many of the same concerns as public in respect to this becoming a man camp, and the increased crime.  She was also concerned for her safety coming home late from work, and also concerned on the drain that this project could place on the town’s resources, as the town does not have 24-7 law enforcement.  At this point the town is not in need of a 24 hour law enforcement presence, and she was concerned that this project could increase the need for patrols placing a budgetary strain on the town.  She also commented as whether the owners would place restrictions on the type of RV’s that would be allowed to park there such as limiting the age of the RV to within five years of age, as older RV’s can appear junky.  She further inquired as to the rules to make sure that campers do not deposit trash and rubbish on their surrounding neighbors land, as well as the concern for the strain on the school district as if this is used as a long term residence with children that these campers would not be supporting the school district in the form of property taxes.  She felt that this project would bring violence.

 

Trustee Beach thanked everyone for their comments, and assured the public that the board has not rushed into this, and that many of her questions had been answered.  She agreed that crime will increase, however she felt there is a need for this, and did not feel this would resemble a man camp.  She further stated that at the present time due to the increase oil and gas activity that yes it would likely house many oil workers, and that at the present time even all of the hotels are filled with workers.

 

Trustee Tyler thanked everyone for coming out and expressing their concerns, and agreed that if this was being placed next to her property she too would object.  She also moved to Keenesburg for the wide open space and quiet, and that it is impossible to predict the future and expressed that of course there are pros and cons. 

She felt that there questions that could not be answered, as the type of people that would occupy the RV park, will it be families or would it be single worker, it is impossible to know.  She also had concerns regarding who would be managing the noise, and any problems that could arise.

 

Trustee Brandt stated that it was important to be cognizant of the families that are being disrupted by this proposed project that had purchased property in good faith expecting that their open space would remain, and then all of the sudden being thrust into a project that have no control over.  As a board they are tasked with hearing everyone’s concerns and making the best decision that they can for everyone and that if the board does not concern itself with this project that it would inevitably be approved at the county level leaving the town with no control.  He asked that the public trust the board to make the right decision in a neighborly and non confrontational manner.

 

Mayor Kipp stated that he had more experience with oil field people than probably anyone else in regard to his business, and that he trusted that the owners would deal with problem makers as he has, kicking out trouble makers.  He felt that this would end up being what the applicant makes of it, and that they did not want a man camp, and do not want trouble.  The town will have control and they will be subject to code enforcement the same as anyone else.  It will be their responsibility to keep the place clean and neat. 

 

Trustee Baumgartner expressed her opinion regarding property values and what has happened up and down I-25 that used to farm ground and is now commercial property thereby making the values higher.  It is ultimately up to the property owners as to whether they want to participate or not and be a part of the future and have control over the inevitable growth.

 

Mayor Kipp asked for any other questions or comments from the board.  Hearing none he closed the public hearing at 8:22 p.m. and turned the matter over to the board for consideration of the resolutions and ordinances listed on the agenda.

 

Kathleen Kelly gave a brief overview of the business before the board stating that each annexation needed to be done separately, first an annexation agreement she stated that annexation is a voluntary act requiring water dedication, public infrastructure Row dedication, and other provisions intended to maintain control.  This document runs with the land making it long term looking into the future, which is why it gives the town the ability to require the property owner to agree to being part of a special district in the future if the town deems it necessary and desirable.  Next the board must find each annexation to be eligible to be annexed by resolution, next approving each annexation by ordinance if the board desires, next determining the zoning of the annexed property by ordinance, and finally special use review permit for the operation of an RV park including a number of conditions that the board may add to, change or delete conditions.  This resolution is the board’s to shape any way they see fit. 

         

Motion was made by Mayor Kipp, seconded by Trustee Beach to adopt RESOLUTION 2014-09 approving an annexation agreement for the Robertson-Lewton Annexation Nos. 1-4.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Motion was made by Trustee Baumgartner, seconded by Trustee Beach to adopt RESOLUTION 2014-10 approving an annexation agreement for the Robertson-Lewton Annexation No. 1 eligible for annexation.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adopt RESOLUTION 2014-11 finding Robertson-Lewton Annexation No. 2 eligible for annexation.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adopt RESOLUTION 2014-12 adopting RESOLUTION 2014-12 finding Robertson-Lewton annexation No. 3 eligible for annexation.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Motion was made by Trustee Baumgartner, seconded by Trustee Beach to adopt RESOLUTION 2014-13 adopting RESOLUTION 2014-12 finding Robertson-Lewton annexation No. 4 eligible for annexation.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Motion was made by Trustee Beach, seconded by Trustee Wafel to adopt ORDINANCE 2014-02 approving an annexation known as the Robertson-Lewton Annexation No. 1 to the Town of Keenesburg, Colorado.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Motion was made by Trustee Beach, seconded by Trustee Brandt to adopt ORDINANCE 2014-03 approving an annexation known as the Robertson-Lewton Annexation No. 2 to the Town of Keenesburg, Colorado.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Motion was made by Trustee Beach, seconded by Trustee Wafel to adopt ORDINANCE 2014-04 approving an annexation known as the Robertson-Lewton Annexation No. 3 to the Town of Keenesburg, Colorado.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Motion was made by Trustee Beach, seconded by Trustee Wafel to adopt ORDINANCE 2014-05 approving an annexation known as the Robertson-Lewton Annexation No. 4 to the Town of Keenesburg, Colorado.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adopt ORDINANCE 2014-06 zoning property annexed to the Town of Keenesburg and known as the Robertson-Lewton annexation Nos. 1-4 zoning the property Highway Commercial.   A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

 

There was much discussion regarding the conditions and the desire of several neighbors requesting fencing rather than the berm fence landscape combo that was proposed. 

Motion was made by Trustee Beach, seconded by Trustee Beach to adopt ORDINANCE 2014-14 approving a use by special review permit for Robertson-Lewton Land Holdings LLC USR dba Wild Country RV Park and Storage with the following changes to the conditions:  striking item 2B; and revising item 1H. to include a 6-foot chain link fence with privacy slats adjacent to those properties known as LOT A of RE-4013 (to the east) and the unplatted parcel labeled with reception number 1876884 (to the west) to show a 6-foot chain link fence along the remainder of the east and west boundaries, and to note the existing barbed wire fence across the north boundary of the site shall remain.  A roll call vote was taken, Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes; motion carried 7-0.

 

Board Member Comments: 

Mayor Kipp thanked the staff for the many hours of review and work that went into this annexation.

Trustee Beach commented that it is not easy for anyone to deal with change but that the task of the board is to make the best decision for the entire town.

Trustee Sparrow commented that few people in town were aware of the public hearing and suggested that although The Greeley Tribune is the town’s legal publication that the town should consider placing additional notices for public hearings in the local newspaper, The Lost Creek Guide as a courtesy to the residents for future business.

 

Adjournment:  Motion was made by Mayor Kipp, seconded by Trustee Tyler to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes.  The meeting adjourned at 9:10 p.m. 

ATTEST:

 

                                                                                                                                                     

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING AGENDA

MONDAY, APRIL 21, 2014, 6:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order:  The Board of Trustees of the Town of Keenesburg met in regular session on Monday, April 21, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call Roll Call: Board members present:  Trustees Cindy Baumgartner, Steve Brandt, Wilbur Wafel, Lisa Sparrow, and Mayor Danny Kipp were present.

Members absent:  Trustees Sandra Beach, and Wendi Tyler.

Others present:  Debra Chumley, Town Clerk

 

Acknowledgement of Departing Board Members:  Mayor Kipp acknowledged Trustee Steve Brant for his service and thanked him for serving on the board.

 

Swearing in of Newly Elected Officers:  Mayor Danny Kipp was sworn in for another two year term, and newly elected Trustees Ken Gfeller and Wilbur Wafel were also sworn in.  Town Clerk, Debra Chumley, administered the oath to the elected officers.

The new Trustees took their seats

 

Appointments:  Mayor Kipp made the following appointments:

 

1.            Town Attorney:  Motion was made by Mayor Kipp, seconded by Trustee Wafel to appoint Kathleen Kelly of Light Kelly, P.C. as the town’s attorney; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Gfeller, and Sparrow voting yes.

2.            Town Clerk/Treasurer:  Motion was made by Mayor Kipp, seconded by Trustee Gfeller to appoint Debra Chumley as Town Clerk/Treasurer; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Gfeller, and Sparrow voting yes.  Mayor Kipp administered the oath of office to Debra Chumley.

4.            Judge:  Motion was made by Mayor Kipp, seconded by Trustee Sparrow to appoint Willard Hardesty as Municipal Judge for the Town of Keenesburg; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Gfeller, and Sparrow voting yes.

 

5.            Mayor Pro-Tem:  Motion was made by Mayor Kipp, seconded by Trustee Wafel to appoint Cindy Baumgartner as Mayor- Pro Tem; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Gfeller, and Sparrow voting yes.

 

 

6.            Committees

                           1.  Planning Commission:  Mayor Kipp re-appointed Bob Grand to the Planning Commission, and stated that he would appoint the ex-officio member at the next meeting.

 

                           2.   Board of Adjustments:  Mayor Kipp appointed Stan Gingrich, Leroy Blackston, Karen Johns, Ron Linnebur, and Steve Brandt to the Board of Adjustments.  Steve Brandt was in attendance and was presented with his certificate of appointment.

 

Mayor’s Address:  Mayor Kipp commented that the board had accomplished a great deal over the past six years, and have been working to get more organization within the office to enable a seamless transition at some point.  He also commented that he felt that there would be a lot happening over the next two years.

 

Public Comments:  None.

 

Consent Agenda:

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to approve the consent agenda items; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Gfeller, and Sparrow voting yes.

 

Old Business:        b.   CPA Weld County Set Public Hearing for Adoption:

Mayor Kipp summarized the contents of the agreement and directed staff to publish notice of a public hearing for the adoption of coordinated planning agreement with Weld County for the next meeting on May 19.  He also asked the board to review the agreement.

                                   

New Business:        
   

The office experienced a computer crash recently, and was fortunate that Kelly Stout with Mid-West Companies was able to recover the data.  Although we had not planned for a replacement computer it was necessary and we upgraded to a server, this event made it evident that it is necessary to have technical support and to that end the board is considering an agreement for computer support for a monthly fee of $161.95 per month.  The scada will not be a part of this support as this is highly technical and the town will continue to work with Brown’s Hill for this service.  Motion was made by Trustee Baumgartner, seconded by Trustee Gfeller to adopt RESOLUITON 2014-15 approving an agreement with Mid-West Companies for computer and technical support; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Gfeller, and Sparrow voting yes.

 

Motion was made by Trustee Gfeller, seconded by Trustee Wafel to adopt RESOLUTION 2014-16 approving a farm lease between the Town of Keenesburg and Trent Cook in the amount of $1000.00 through December 2014; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Gfeller, and Sparrow voting yes.

 

 

Board Member Information and discussion:

d.

      1) Well Flow Data March

                                                2) Crime Report March

                                                3) United Power Annual Report

                                                4) Thank you from Weld Central Year Book

                                                                                                                                   

                       

e.         Staff Reports:

 

Legal

Engineering

Public Works Report

 

Committee Reports:

 

Finance

Water/Waste Water

Parks

Streets

 

Board Member Comments:  Mayor Kipp let the board know that we working on a determination of water rights and have asked to stop this process until the most recent annexation is completed so that the water from this annexation can be included in this process.  Recently the town sold three vehicles using a sealed bid process.  The following vehicles sold:  1986 Ford Ranger #1389, 1986 Chevy $2275 and a 1969 International Dump Truck $1250.

 

Committee appointments will be completed at the next meeting with the exception of the Finance Committee, Mayor Kipp appointed Trustee Gfeller to the finance committee.

 

Mayor Kipp welcomed returning and new board members.

 

Adjournment:  Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to adjourn the meeting; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Gfeller, Wafel, and Sparrow voting yes.  The meeting adjourned at 7:30 p.m. 

 

ATTEST:

                                                                                                                                               

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

 

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING AGENDA

MONDAY, APRIL 21, 2014

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order:  The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, April 21, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:31 p.m.

 

Roll Call Roll Call: Board members present:  Trustees Cindy Baumgartner, Steve Brandt, Wilbur Wafel, Lisa Sparrow, and Mayor Danny Kipp were present.

Members absent:  Trustees Sandra Beach, and Wendi Tyler.

Others present:  Debra Chumley, Town Clerk

 

                              f. Liquor License renewal Ponderosa Inn:

Motion was made by Trustee Sparrow, seconded by Trustee Wafel to approve the renewal of the liquor license for the Ponderosa Inn; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Gfeller, Wafel, and Sparrow voting yes.

 

 Adjournment:  Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to adjourn the meeting; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Gfeller, Wafel, and Sparrow voting yes.  The meeting adjourned at 7:35 p.m. 

 

ATTEST:

                                                                                                                                                               

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING AGENDA

MONDAY, May 19, 2014, 6:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, May 19, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call Roll Call: Board members present: Trustees Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler and Mayor Danny Kipp were present.

Others present: Chasity Elliott, Assistant Town Clerk and Marc Johns, 
Public Works Director

 

Appointments: Mayor Kipp made the following committee appointments:

 

1.        Finance: Danny Kipp, Cindy Baumgartner, Lisa Sparrow, Wendi Tyler, Sandra Beach and Ken Gfeller

 

2.         Parks: Cindy Baumgartner, Wendi Tyler, Lisa Sparrow and Wilbur Wafel. A Parks Committee meeting was set for June 16, 2014 after the Board meeting

 

   3.         Streets: Danny Kipp, Wilbur Wafel, Sandra Beach and Ken Gfeller

 

   4.         Water/Wastewater: Danny Kipp, Wendi Tyler and Wilbur Wafel

 

Public Comments: None.

 

Consent Agenda:

 

Motion was made by Trustee Tyler, seconded by Trustee Beach to approve the consent agenda items consisting of the minutes from 04/21/2014 and the financials and payment of bills; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 Trustee Gfeller stated he would like to see a special animal use permit to allow potbellied pigs. Trustee Beach would like to see the current ordinance amended to allow potbellied pigs. Trustee Baumgartner would like to see potbellied pigs allowed with a license. Trustee Wafel wanted to see a vet inspection included in the licensing process to make sure the pig was healthy and up to date on required shots if there were any. The Trustees would like to see a weight limit of approximately 100 pounds and would like to see a limit on the number of animals one residence can have. After a brief discussion by the Trustees they directed staff to obtain ordinances for other cities that allowed potbellied pigs; specifically from Golden, Longmont, Northglenn and Douglas County. They would like to see an ordinance that specifically has a process for small animal special use permits and an ordinance that has a weight limit requirement. The Trustees decided that the current potbellied pig at 255 E Gandy Ave will have a stay of execution until a determination is made whether potbellied pigs will be allowed or not.       

 

Old Business:        c.   Public Hearing: CPA Weld County:

Notice of the public hearing regarding the CPA was published in the Greeley Tribune On May 4, 2014.

Mayor Kipp opened the public hearing at 6:27pm. Trustee Wafel asked if we have to submit a referral to the county for projects within 500 feet of the Town limits. Mayor Kipp advised him that yes we would have to. Mayor Kipp gave an overview of how the CPA was drafted and the CPA itself. Trustee Beach asked why there is a 12 month written notice for termination notice. Mayor Kipp advised that it is in the old IGA and we didn’t see a problem with it so it was left in. The Public Hearing was closed at 6:35pm.

Motion was made by Trustee Beach, seconded by Trustee Wafel to adopt resolution 2014-17 a CPA with Weld County; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

                                   

New Business:

Mayor Kipp advised the Board that the request came in after the last meeting and needed to be addressed before this meeting so someone from staff made a donation in the Towns name and would like to be reimbursed for it. Motion was made by Trustee Sparrow seconded by Trustee Gfeller to approve the reimbursement of the donation to Hudson Library Summer Reading Program; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

Board Member Information and discussion:

      1) Well Flow Data March: Mayor Kipp let the board know that the lease for the land to PDC has been completed.

      2) Crime Report March                     

                       

Staff Reports:

 

Legal

Engineering

Public Works Report: Marc Johns advised that the Board that there were some improvements done to the park sign. He updated the Board that Atmos and United Power will be doing maintenance throughout town. United Power will be replacing all the meters in town. Atmos energy will be replacing all the old gas lines in town and will be moving meters that are too close to the alley will be moved closed to the homes they serve. We are coordinating with them on dates so it won’t interfere with the Fair in August.

 

Committee Reports:

 

Finance

Water/Waste Water

Parks

Streets

 

Board Member Comments: Mayor Kipp advised that we are still working on the improvement agreement and we might have to call a special meeting for it.

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes. The meeting adjourned at 6:47pm.

 

ATTEST:

                                                                                                                                               

Danny R. Kipp, Mayor                                                                        Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING AGENDA

MONDAY, MAY 19, 2014

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, May 19, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:47pm.

 

Trustees Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler and Mayor Danny Kipp were present.

Others present: Chasity Elliott, Assistant Town Clerk and Marc Johns, 
Public Works Director

 

                              g. Public Hearing: Special event permit American Legion:

The public hearing was opened at 6:50pm. Staff advised the Board that the American Legion Post 180 applied for a special event permit to host Keenesburg Days on July 12, 2014 from 9:00am – 9:00pm and that the property was posted on May 8, 2014 and notice of the public hearing was published in The Greeley Tribune on May 9, 2014. There was no public comment. The public hearing was closed at 6:51pm. Motion was made by Trustee Sparrow, seconded by Trustee Beach to approve the special event permit for the American Legion Post 180; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

                                    h. Liquor License renewal Keene Market:

Motion was made by Trustee Sparrow, seconded by Trustee Tyler to approve the liquor license for Keene Market; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes. . The meeting adjourned at 6:51pm.

 
ATTEST:

Danny R. Kipp, Mayor                                                                        Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, JUNE 16, 2014, 6:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, June 16, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call:    Board members present: Trustee’s Cindy Baumgartner, Ken Gfeller, Wilbur Wafel, Lisa Sparrow, Wendi Tyler, and Mayor Kipp were present.

Others Present:    Debra Chumley, Town Clerk, Kathleen Kelly, Town Attorney

Absent: Trustee Sandra Beach

 

Public Comments: George Tendick 40 Cook Ct, Hudson, CO 80642: Mr. Tendick addressed the board to discuss the process and billing procedures surrounding site plans. Mr. Tendick explained that he had been working with Jose Frias assisting him with the Korner Kitchen site plan, after he had another contractor involved. He stated that he saw no need for the town to have our engineer review the site plan since it was prepared by a licensed surveyor and felt that they were being subjected to double billing. He objected to the charge of $220.00 by the town’s engineer to review a simple site plan. Jose had been given an estimate of $500 to complete this project and it has now gone over, and Mr. Tendick felt that the town should absorb the amount over the estimate. Mayor Kipp explained that although they had hired a licensed surveyor to prepare the site plan, that it is necessary for the town to have our consultants review the plans to protect the town and make sure that all necessary requirements are met, and he further explained that not all site plans are the same, and that in addition to consultant time, the staff also reviewed the plans, and that the town is working toward a more streamlined process.

 

Consent Agenda:

Motion was made by Trustee Tyler, seconded by Trustee Sparrow to approve the consent agenda items; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Gfeller, Sparrow and Tyler voting yes.

 

Old Business:

The board discussed the staff recommendations for inclusion into a new ordinance to allow pot-bellied pigs within town limits. Staff recommendation was to make a change to chapter 7 of Keenesburg Municipal Code allowing pot-bellied pigs as pet animals, no maximum weight, license annually, require a certificate of inspection annually, and allow for a maximum of three pet animals per household. There were questions as to what type of shots a pig would get and what type of certificate a vet would issue. Staff was directed to research these details and to bring an ordinance to the next meeting containing the staff recommendations and clarification regarding the certificate of inspection.

 

New Business:           

                       

Kim Crawford, Butler Snow, Bond Council, 1801 California, Denver, CO and Amy Flynn, Stifel Nicholas, Public Finance, 1725 17^th St, Denver, CO

Kim Crawford reviewed the bond ordinance for the board, and gave an overview of the process that the town had gone through. She explained that her firm was hired near the end of 2013 to help with a ballot question for a $960,000 bond and to release the pledge of sales tax revenues to the capital improvement fund to give the town more flexibility. This question passed and then Amy with Stifel and Nicholas put out an RFP for a private placement of the bond to offer the town a lower issuance cost. The town was presented with three different quotes, and the recommendation is to approve the bid from BBT giving the town the lowest interest rate of 2.92% offered with a 12 year term and a five year call, and to move forward with the placement. Kim advised that if the board approved this ordinance this evening she did have the closing documents with her for the Mayor’s signature to allow this transaction to move forward and close on June 30, 2014. She further explained the terms stating that the town will be required to have a restricted reserve fund in the amount of $48,000. This fund must be replenished in the event the town must use a portion to make the payment, and this releases at the time the bond is paid in full, and may be used for the last payment. She further explained that the ordinance before the board was an emergency ordinance required the affirmative vote of three quarters of the board to approve it. Once the closing takes place the funds will be immediately wired to the designated account of the Town of Keenesburg. The Town does have the ability to begin this project later than this year but must expend the funds within three years, and must be used for a street project as designated.

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve ORDINANCE 2014-07; a roll call vote was taken as follows: Trustee Baumgartner yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler yes. Motion carried 6-0

 

Mayor Kipp called a 10 minute break during which time the Mayor Kipp, and Debra Chumley, Town Clerk executed the closing documents for the bond.

 

Mayor Kipp reconvened the meeting at 6:43 p.m.

Mayor Kipp advised that an error had been discovered in the Building Code, and that a portion of the Keenesburg Municipal Code had been changed and another portion had not. Specifically the IBC had been changed to remove any building permit exemptions, and the IRC had not. He explained that the emergency ordinance before the board would correct this error and completely remove any exemptions from a building permit as the board had originally intended.

Motion was made by Trustee Baumgartner, seconded by Trustee Gfeller to adopt ORDINANCE 2014-08; a roll call vote was taken as follows: Trustee Baumgartner yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Tyler voting yes. Motion carried 6-0.

Mayor Kipp explained that he would like to have the salary schedule repealed as it was intended to be used as a guideline for increases but has been viewed as more of a guarantee of a certain amount of pay increase, moving forward job descriptions will be amended to include a pay range for each position.

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to repeal RESOLUTION 2012-17 by the adoption of RESOLUTION 2014-18; motion carried 6-0; Trustee’s Baumgartner, Wafel, Sparrow, Gfeller, Tyler, and Mayor Kipp voting yes.

 

The applicants were present at the meeting and did not address the board. Mayor Kipp advised the board that the town had been working with the applicants and negotiating the terms of the public improvements agreement, and that staff recommended adoption of this agreement with one correction 1.14 b) no building permits shall be issued for the construction of any structure until all the water lines, fire hydrants, and sanitary sewer lines serving such structure have been completed and granted conditional acceptance. The applicants have signed this agreement.

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adopt RESOLUTION 2014-19 with the above mentioned correction; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Sparrow, Gfeller, and Tyler voting yes.

Mayor Kipp asked the board to consider the creation of two new positions and the associated job descriptions, for an assistant Town Treasurer, and an assistant Town Manager. Mayor Kipp explained to the board that the office is in need of someone else helping with the development process, site plan, etc. as the mayor and town manager, sometimes I am not able to be here enough to keep the projects moving along, and often it is quasi judicial and I cannot be involved in the process. Debbie does what she can but she also many other duties to complete, and is not always able to oversee the processes. Trustee Sparrow wanted to see a change on the minimum job qualifications for Assistant Town Manager, to require a college degree rather than work experience to substitute; she felt that this level should require a college degree. Trustee Tyler disagreed stating that experience should substitute, regardless of a degree if someone has been doing the job and have demonstrated they are capable she saw no reason to require a degree. Trustee Baumgartner was happy with the qualifications in view of the fact that the Mayor will remain the manager, and oversee the Assistant Town Manager.   Trustee Sparrow felt that a college degree should be a necessity for this level of responsibilities. Trustee Baumgartner felt that the minimum requirements would suffice and that the town should not limit the job applicants and rather screen the applicants and control the level of education, and experience with the screening and interviewing process. Trustee Gfeller asked who would be responsible for the interviewing and hiring, the board is responsible for all hiring and firing. Trustee Sparrow wanted to know if the staff would narrow it down to one choice or more, and wanted the board to be more involved in the selection and have the ability to look at two to three applicants and conduct the interviews. Mayor Kipp clarified his objective and stated that his intention was to ask the board to approve the promotion of Debra Chumley to the position of Assistant Town Manager, and hire someone to do the books, due to the fact that she has already been doing this job for the last two years. Trustee Baumgartner stated that she did agree somewhat with Trustee Sparrow in that this position needs someone who has the experience or education to perform this job, but that limiting the pool of applicants would not best serve the town. Trustee Tyler asked to be excused as she is not feeling well, and said that she agreed with Mayor Kipp and was in favor of promoting Debbie to this position.

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to approve the Town Clerk/Treasurer/Assistant Town Manager job description as presented, a roll call vote was taken as follows: Trustee Baumgartner yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow no, Trustee Gfeller yes. Motion carried 4-1.
 

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to approve the Assistant Treasurer job description as presented, a roll call vote was taken as follows: Trustee Baumgartner yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow no, and Trustee Gfeller yes. Motion carried 4-1.

Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to go into executive session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4) (f) (I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to consider the promotion of Debra Chumley to the new position of Assistant Town Manager in addition to her current role as Town Clerk/Treasurer for the Town of Keenesburg. A roll call vote was taken; motion carried 5-0; Trustee Baumgartner yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, and Trustee Gfeller yes.

Mayor Kipp stated that the time was now 7:32 p.m. and the executive session had concluded. The participants in the executive session were: Attorney Kathleen Kelly, Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Mayor Danny Kipp, Trustee Lisa Sparrow, and Trustee Ken Gfeller. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Seeing none we will move to the next agenda item.

Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to authorize the Mayor to offer the position of Assistant Town Manager/Town Clerk/Treasurer to Debra Chumley at the rate of $72,000.00 per year. A roll call vote was taken: motion carried 4-1; Trustee Baumgartner yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow no, and Trustee Gfeller yes.

The town has gotten to the point that we are need of additional space, it is therefore necessary to re locate the public computer center. The town’s agreement with High Plains Library District for the use of the space expired May 31, 2014. Please let staff know if you have any ideas as to where they could relocate, as we want to make every effort to keep this service in town. They need a location where the space is donated.

The draft 2013 Audit was received today, please take this home and review it, and contact staff with any questions. The audit will be accepted at our meeting on July 18, 2014.

Board Member Information and discussion:

              2) Adult mosquito trap data

                                                                                                                          

Staff Reports:

 

Legal

Engineering

Public Works Report: The lagoon clean out has been completed, and it was completed with very little odor to the surrounding homes.

 

Committee Reports:

 

Finance

Water/Waste Water

Parks

Streets

 

Board Member Comments: Mayor Kipp asked for volunteers to help with the Business Expo on July 3, 2014. Trustee Baumgartner offered to help with this event. Trustee Sparrow noted that she had seen political signs on town property, and staff was directed to remove any political signs located on town property.

 
Adjournment: Motion was made by Mayor Kipp, seconded by Trustee Baumgartner to adjourn the meeting; motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow, and Gfeller voting yes. The meeting adjourned at 7:50 p.m.

 

ATTEST:

Danny R. Kipp, Mayor                                                       Debra L. Chumley, Town Clerk

 

TOWN OF KEENESBURG

PARK COMMITTEE MEETING

MONDAY, JUNE 16, 2014

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Discussion of proposed new lighting for Schey Park to present to the Board of Trustees at their next scheduled meeting July 21, 2014

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, JULY 21, 2014, 6:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S. MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, July 21, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call:    Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach (late in at 6:14pm), Lisa Sparrow, Ken Gfeller, and Mayor Kipp were present.

Absent: Trustee Wendi Tyler, personal reasons

Others Present: Chasity Elliott, Assistant Town Clerk, Todd Hodges, Town Planner

and Marc Johns, Public Works Director

 

Mayor Kipp announced that the Public Hearing for 220 E Hwy 2 was rescheduled and would

take place at the Planning Commission Meeting on August 7, 2014 at 6:00pm and at the Board Meeting on August 18, 2014 at 7:00pm.

Public Comments: None

 

Consent Agenda:

Motion was made by Trustee Sparrow, seconded by Trustee Wafel to approve the consent agenda items; motion carried 5-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Sparrow and Gfeller voting yes.

Old Business:

The Board discussed that a veterinarian can only give them a clean bill of health. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the ordinance 2014-09 to allow pot-bellied pigs subject to certain requirements; motion carried 5-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Sparrow and Gfeller voting yes. Mayor Kipp advised the Board that the fee schedule will need to be updated and will be brought in front of the Board at a later date. There was a brief discussion about dog and pig licenses. The Board was advised by staff that letters are going to be sent out when it’s time to renew dog or pig licenses.

 
New Business:                       

Mayor Kipp opened the public hearing at 6:10pm. Todd Hodges, Town Planner, advised the Board that an open house was held for public input and was well attended he also gave an overview of the amendments that were made to the map. He explained that the comprehensive plan map was an overview of the big picture and was a guide not a zoning document. There was no public comment. Mayor Kipp advised that the Planning Commission had been working on this for about a year. Trustee Baumgartner asked how long this map would remain in place and when would it be updated again. Todd Hodges advised that it would remain as it is once adopted unless there was a major change in the Town. Mayor Kipp advised that the Planning Commission would be working on updating the Comprehensive Plan. The public hearing was closed at 6:17pm.

Motion was made by Trustee Gfeller, seconded by Trustee Sparrow to approve resolution 2014-21 approving the comprehensive plan map amendments; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

Mayor Kipp explained that if the Town decided to create its own fire protection it would be necessary to advise the fire district, also when an annexation is contemplated by an applicant they would be made aware that they have the option of joining the fire district in an effort to keep all of the town’s area under one fire district. Todd Hodges explained the process to change fire districts. Mayor Kipp explained that we would encourage any applicant to talk to the fire district but this agreement would not make it mandatory.

Motion was made by Trustee Beach, seconded by Trustee Baumgartner to approve resolution 2014-20 an intergovernmental agreement with the South East Weld Fire Protection District; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

Mayor Kipp advised that the audit has been reviewed by Debbie, and that Rose was unable to attend this meeting, however she did include a letter for the Board’s review. Trustee Baumgartner stated that she did not see any recommendations and Mayor Kipp stated that he did not see any either.

Motion was made by Trustee Beach, seconded by Trustee Sparrow to approve the Town of Keenesburg, Colorado annual year-end audit for 2013; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

Marc Johns, Public Works Director gave an overview of the map and where the additional lighting would be placed and also pointed out where the lighting would be upgraded with LED lights. He also advised the Board of the type of lights that would be installed. He stated that the cost would be $32,365.00 and planned to use underground credits for the project. The town currently has approximately $85,000.00 in underground credits available. Mayor Kipp thanked the Park Committee for their work on this. Trustee Beach asked if there was anything else in the future we would have to use the underground credits for. Marc advised that at this time there was not but there have been discussions about converting the lights in town to LED lights. There was a discussion about how we obtain underground credits and how long it would take to get back to where we are.

Motion was made by Trustee Gfeller, seconded by Trustee Wafel to approve the use of the underground credits to for the lighting proposal recommended by the park committee; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

Mayor Kipp advised the Board that the repairs were from water leaks in town that needed to be patched. There are five areas in town that need to be repaired. Marc recommended accepting the bid from CASI in the amount of $18,816.37. There was some discussion about the bid from Perfect Patch as to why this bid was so much higher than the other two.

Motion was made by Trustee Beach, seconded by Trustee Gfeller to approve the CASI bid for the asphalt patch areas around town in the amount of $18,816.37; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

There was a brief discussion regarding the amount to donate to the Hoff Elementary Fun-A-Thon. Motion was made by Trustee Baumgartner, seconded by Trustee Beach to donate $100 to the Hoff Elementary Fun-A-Thon for 2014; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

Mayor Kipp gave an overview of the hiring process that has been used in the past. Trustee Beach said she would like to see Linked-In used in the future to post for positions. After a brief discussion the consensus of the Board was to continue using the current hiring process.

 

Board Member Information and discussion:

 

k.   1) Well Flow Data May

      2) Adult mosquito trap data

      3) Henrylyn Update

      4) June Crime Report

Staff Reports:

Legal

Engineering

Public Works Report: Marc Johns, Public Works Director, gave a review of the Atmos Energy project to replace the old lines and some meters in Town.

 

Committee Reports:

 

Finance

Water/Waste Water

Parks

Streets

Board Member Comments: Comment was made that July 4^th celebration was very successful Trustee Wafel asked if the Library had found a place to relocate the public computer center. Staff advised that they had not found another location and that the computers were scheduled to be removed on July 31, 2014. Mayor Kipp advised the Board that the Wildlife Animal Sanctuary had expressed interest in annexing into the Town.
 

Adjournment: Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 6:51 p.m.

ATTEST:

                                                                                                                                               

Danny R. Kipp, Mayor                                                      Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, AUGUST 18, 2014, 7:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

6:00-7:00 p.m. Elected officials liability Training

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, August 18, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.

 

Pledge of Allegiance

 

Roll Call:    Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: None

Others Present:     Debra Chumley, Town Clerk, Todd Hodges, Town Planner, Kathleen Kelly, Town Attorney, and Marc Johns, Public Works Director

 

Public Comments: Mayor Kipp stated that public comments would be taken and after the comments he would give direction to the staff.

Stan Gingerich, Linda Gingerich, 120 W. Nelson, Keenesburg, CO 80643. They addressed the board asking for answers to a few questions. They received a letter stating that their property was out of compliance, and they wanted to know why. They stated that they had several conversations with staff, and no one could seem to explain which ordinance they were out of compliance with. They stated that they wanted to bring their property into compliance, and wanted suggestions as to how to bring the storage unit that they have into compliance, other than removing the storage crate. No one has been able to tell us why we cannot have our storage unit. They did not want an opinion or interpretation they wanted a black and white answer as to what the problem is. Mayor Kipp said that a response will be given to them after some research has been completed. Mr. Gingerich stated that the building had the same metal on it as every pole shed in town; therefore he wanted to know they cannot have the storage unit on their property. It does not have corrugated metal. Mayor Kipp read Keenesburg municipal code 16-2-40 accessory use structures in residential areas; Mr. Gingerich was issued a warning on a sea container and staff was directed to get clarity from legal and her interpretation of the code, prior to issuing a warning. Mayor Kipp asked Kathleen Kelly to comment on this. Kathleen discussed the definitions in the zoning code, an accessory use is subject to requirements of the code, and the term building is defined in the zoning code to be a structure, and a sea crate is not a structure. A structure is defined in the zoning code as a building meaning a structure designed built of occupied as a shelter or roofed enclosure for persons, animals or property. A structure is defined as something made or constructed the use of which requires permanent location on the ground, or attached to something having more or less permanent location on the ground. This crate is not a structure and is used for shipping and transporting goods and materials. The other issue in the zoning code is that even if they could make the argument that the storage unit is attached to the ground, the zoning code requires that accessory structures be made of materials similar to the home located on the lot, and that is another issue that staff has had, she stated that she had not seen the sea create but in her understanding is that is not similar, and these were the items that were identified for the staff in the zoning code. The issue is not what can be done to bring this into compliance, it cannot, and it is not permitted on the lot. It is not eligible for a variance. Trustee Baumgartner asked what a sea crate was, Mayor Kipp explained that it is a container used on rail, or overseas to ship goods in, and has a swing door, steel box.

Trustee Beach stated that she remembered that something was changed in zoning code, the code used to not allow for metal siding, and that was what was changed to allow metal siding, and roofs. Mayor Kipp elaborated on this and said that the code was changed to allow pro panels. Trustee Gfeller asked if a structure could be built around the sea crate to come into compliance, and Kathleen stated yes. Direction was given to staff to move forward with the process that they are currently in, or otherwise. Give a very good explanation as to why it is out of compliance, could put in easier language so everyone can understand. Staff was directed to get a memo out to Mr. Gingerich with the conversation as to why it is not compliant.

 

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

Old Business

New Business:

Mayor Kipp opened the public hearing for the rezoning for Boyd and Helen Arnold and for an application for a Use by Special Review permit for an RV Park to be located at 220 Hwy 2, Keenesburg, CO at 7:15 p.m. Mayor Kipp stated that the purpose of this hearing was to provide a public forum for all interested parties who wish to comment on the applications before the Board of Trustees. He asked that speakers sign the roster on the back table if they wished to speak. Mayor Kipp explained the procedure for the public hearing as follows: First, a presentation by the applicant, next a presentation by town staff, and following these presentations, people who have signed the roster will be allowed to speak for up to three minutes, he further asked that speakers do not repeat what has already been stated, and asked all speakers to direct their comments to the Board. After all public comments have been received; staff and the applicant will be allowed an opportunity to answer any questions that were brought up by the public. The matter will then be turned over to the board and the board members will have the opportunity to ask any questions they have, after the board discusses the matter we then may take some kind of action. Mayor Kipp stated that public hearings were recorded for the public record, and that all testimony had to be presented at the podium after giving your full name, address, and you are sworn to tell the truth.

Mayor Kipp asked if proper notification had been given.

 

Clerk Chumley stated that all legal notifications had been made as follows: notice was published in the Greeley Tribune on Wednesday, July 23, 2014, the property owners within 300 feet had been mailed notice on Thursday, July 17, 2014, and the property was posted advising of the public hearings on Monday, July 21, 2014

 

Mayor Kipp asked if any board members had any disclosures. There were none. He then turned it over to the applicant for their presentation.

 

Steve Stencil, Intermill Surveying, 1301 N Cleveland Ave, Loveland, CO 80537: Swore to tell the truth. Mr. Stencil stated that he represented the applicants Boyd and Helen Arnold, and that they were present as well as their engineer JC York. He thanked the board for taking the time to consider this project. He stated that the applicants wish to develop 220 W Hwy 2 Keenesburg, CO into an RV park for short and long term guests and that the Arnolds have been part of the community for many years and have donated time and materials to the town on numerous occasions. He stated that they Arnold’s wish to build a warm, clean, and inviting RV park for the community, visitors, and aid with long term stay for employees of the surrounding energy boom. Mr. Stencil felt that the location of this property was ideal for this use based upon available access, location, ease of connection to public utilities and the low impact on surrounding uses. The site consists of 7.9 acres and is annexed into the Town of Keenesburg he then gave a general location. The proposed RV park will ultimately consist of 51 full hook up RV slips; each site will have water/sewer and electricity with no dump station, and will be completed in four phases. Phase one and two will be constructed at the same time and will contain 21 sites, with guest restroom facilities. The entire site grading, drainage and utilities will also be completed with phase one and two. The remaining two phases will be completed based on demand, and will consist of the remaining 30 spaces. There will also be a guest restroom facility that will consist of his/hers restrooms that includes two shower stalls in each and will be separated by a laundry facility that will contain 2 washers, and 2 dryers. This facility will be locked at all times and require a code for access, that will be supplied at time of check in. A dog run, park, children’s playground and a bbq gathering area are also proposed for the RV park these amenities will be located just east of and adjacent to the office for close monitoring. The site currently has two structures that consist of a one story single family residence and a shed; the single family structure will be converted into the RV office as well as living quarters for an attendant on the property, and the existing shed that will be used for storage. There will be 20 parking spaces throughout the park as well as four lengthened spaces to accommodate boats, ATV’s etc. The traffic report recommended that a left turn lane be installed on highway 2 at phase three. The site drainage is designed to drain from the northwest to southeast portion of the property where there will be an onsite detention pond and it will flow as it has historically. The water then flows in its historical path under the railroad tracks through an existing culver. The proposed detention pond will not be a water feature and will not have standing water unless a storm takes place. If there is water present for any length of time the applicant has agreed to treat the water for mosquitoes. Town staff recommended that pedestrian access on the South side of Hwy 2 be installed from the west corner of the property to Market Street the applicant would like to request that this path be five foot wide and constructed of concrete for longevity and ease of maintenance   Also the placement of path would be just inside the southerly ROW of Hwy 2 to keep the path approx 30 feet from the edge of the travel lane. CDOT will have to approve the construction documents as well as all the work in the ROW the proper access and construction access construction permits will be acquired from CDOT prior to work being performed. Extensive landscaping is proposed and will incorporate existing trees and consist of approximately 150 trees to create a private and relaxing environment for the guests.   The landscaping will be hand watered until plantings are self sufficient. Two nature areas are proposed for this site. These areas are generally located in the southwest corner and along the easterly side of the site, they contain mature trees that would allow for bird watching and also bring a mature landscape feeling to the park. These areas can be used for nature walks and activities for the guests; they also are natural buffer areas next to commercial uses or activities. The applicant plans to incorporate existing trees on the site into the layout of the slips depending upon location of grading, utility layout and roadway location. The applicant plans on transplanting numerous trees in the northeast corner of the site to create a natural noise and visual barrier for the existing homes across the highway to the northeast. Safety for the park guests and community is of the utmost importance. As mentioned earlier the site contains an existing single family residence that will be converted into the RV park office and caretakers quarters. The park employee will be present and on call 24/7 to enforce rules and regulations for any maintenance issues that may arise. It is also proposed to have low impact lighting throughout the site for evening illumination near the office, bathroom, check in area, dumpsters, and visitor parking; the lighting will be designed and placed so not to impact the guest and surrounding properties. The applicant has proposed a street light within the highway ROW at the entrance of the RV park as a visibility aid and pedestrian safety. There will be a fence around the entire perimeter of the park and they are proposing a split rail fence with woven wire mesh that will enhance the theme of the park giving it an attractive and spacious feel. The applicant is proposing a functional product without creating an eye sore for the community. The fence will help deter young children from roaming outside of the park and to attempt to keep loose pets in or out and children within the park. No trespassing signs can be considered along the west, south, and easterly boundaries of the properties to help discourage guests from entering those areas. Safety has been taken to consideration with the vertical design of the site as it relates to the grading, the office/caretakers quarters sits on the high side of the site giving them a visual vantage point of the entire park. Odor noise, crime, trash lighting and visual nuisance can be associated with any type of development whether a residential subdivision commercial industrial developments, gas station, motel, or restaurant it can be a concern if not addressed and mitigated. The design and thought process of this project have attempted to address the concerns that are not completely out of the applicants hands. Each site will have the ability to hook up to sewer to limit any smell, four enclosed dumpsters will be emptied on a set schedule and will be screened, noise will be regulated by park rules and town ordinances. This project is no different than a housing development other than it will be monitored 24/7. The visual effect of this RV park will present an open, inviting feeling. Crime is always an issue, and there is a plan in place to address any issues that may arise. The proposed RV park will be a place for people to live whether passing through, needing place to stay while building a new home, or need a place long term for employment opportunities. Generally for most people if they live there they will respect the neighbors and community, it will be a well run park with enforced rules and regulations and 24/7 monitoring. If the park remains clean well kept and maintained, the guests will tend to respect their surroundings more. Millions own RV’s and many people call them home because of their flexibility and affordability; campgrounds are in demand due to the increase in popularity. If a clean respectable park with a strong sense of rules and regulations along with the capability of evicting guests for violations then a campground can be a very enjoyable experience. If someone is worried about a small community supporting two RV parks, many communities have more than one grocery store, more than one gas station, more than one motel, more than one restaurant, having more than one creates healthy competition and gives the community and visitors more than one choice. We respectfully request you consider this application based on municipal code and the planning commission’s recommendation for approval, thank you for your time and consideration, the applicants or I will be happy to answer questions that you may have.

Mayor Kipp asked that the town planner present the staff report and provide other information for the board’s consideration.

 

Todd Hodges noted that with the land use plan this area is for future mixed use. Todd Hodges, 2412 Denby Court Fort Collins Co 80526, swore to tell the truth. The review has gone out for referrals, the board has the responses in your packet all have been addressed, and many of the conditions for approval have already been stared to be worked on by the applicants. With the new land use plan that was adopted this is a mixed use area, off highway and adjacent to the rail a very appropriate land use transitional use and staff did support this when it went to the planning commi8ssion. There was public comment, and most of those comments have been address through changes in the resolution that you have before you, it addressed lighting at the entrance, playground area, as well as sidewalk. Originally the sidewalk was proposed a crusher fines sidewalk, and through a recommendation of the planning commission it is now concrete, will be great addition to the community and the connection to the main street, as a lot of these folks could actually walk into town. Todd had nothing else to add, and stated that it had been a pleasure working with this applicant, and staff recommends approval. The board had the planning commission resolution in their packet, and Todd recommended that the board approve this application.

 

No other staff comments

 

Mayor Kipp opened the public hearing to public comments he asked each speaker to fully state their full name and address for the record and be sworn in. He asked if anyone who had not signed the sheet if they wanted to be added.

 

No other speakers. Clerk Chumley called the first name.

 

Steve Montoya, 75 N Market St, Keenesburg, CO 80643: Swore to tell the truth. He owns property on 90 W Hwy 2 east of the Arnold development, he asked with the five foot sidewalk, wanted to know if they would add an entrance as he has two accesses to his property.

 

There was no other public comment.

 

The applicant offered further comment. Steve Stencil, Intermill Surveying, he commented on Mr. Montoya’s question, it depends on what CDOT will require as well as the town and perhaps an asphalt approach up to the sidewalk, or some kind of concrete apron, it will be deferred to public works, CDOT and the engineer, and then it will be addressed prior to the sidewalk construction.

 

There was no additional staff comment.

 

Mayor Kipp closed the public comment portion of public hearing.

 

Mayor Kipp stated that before he turned this over to the Board of Trustees for consideration that the documents included as part of this record for this public hearing, included all the application materials submitted by the applicant, all materials in the planning commission packet, the power point presentation given tonight, all written referrals and public comments received regarding this application, and the town subdivision and zoning ordinances and then asked if there were any questions.

Board questions: Trustee Baumgartner asked about drainage from where to where? JC York, J & T Consulting, 305 Denver Ave, Fort Lupton, CO 80621: The drainage goes into a detention pond on west side of ditch, and from the detention pond goes into the railroad ROW and drains from the ROW through the culvert under the railroad tracks. Trustee Baumgartner asked what the ground will be covered with; the driveways will be covered with gravel, and the same for the RV slips, and landscaping, trees, mulch and native seeding probably where the detention pond is. Detain for 100 year storm release for historic rates so no more added drainage coming off the site. Any additional is being detained so will drain as it currently does. If there is standing water mosquito control will be instituted. Trustee Baumgartner asked how big the culvert under the railroad was, the answer was 24 inch. The sidewalk will come all the way to Market? Yes

 

Trustee Wafel inquired about the two accesses to property owned by Mr. Montoya, and Mr. Montoya confirmed that it was surveyed as two lots.

 

Trustee Beach questioned whether all of the conditions had been met at this point. Kathleen Kelly confirmed that not all conditions have been met, but that the Planning Commission had added conditions to the resolution, and the applicant has been working on those items. Mayor Kipp confirmed the added conditions 1b to revise the map to show a concrete sidewalk not crushed fines, 1c show the location of the playground and bbq area on the map, and 1d to add one downcast street light at the entrance.

 

Trustee Baumgartner commented on the office at the site asking if someone will be living there and how will it be staffed. Steve Stencil replied that the applicant planned on hiring someone to live there and work the park, and the Arnolds who will be involved on daily basis as well.

 

Mayor Kipp commented that the sidewalk and public works will need to be heavily involved with the entrances, and what needs to be done to protect the sidewalk on the approach and coming off of the sidewalk, he asked that the applicant make sure that they working with public works and CDOT on this.

 

Trustee Beach commented about the water main extension and fire hydrants, Kathleen Kelly stated that there has been a public improvements agreement draft that included these conditions and let everyone know that the public improvements agreement would have to come back to the board. The applicant will extend the water main at their cost, and once it meets requirements it will be turned over to the town. The interior lines will be the responsibility of the applicant to maintain.

 

Trustee Baumgartner questioned the size of the RV park and it was clarified that what is approved will be in place. Trustee Beach questioned the size of the sites and asked if it was a standard size. The board reviewed the detail map on the site sizes.

 

Trustee Tyler commented that she had concerns of the town sustaining two RV parks, and would like to see it develop differently, as well as concerns about when the energy boom is over if the town may have two vacant RV parks.

 

Mayor Kipp closed the public hearing at 7:50 p.m. and turned this matter over to the Board of Trustees for consideration of RESOLUTION 2014-22, and ORDINANCE 2014-10.

 

Motion was made by Trustee Gfeller seconded by Trustee Beach to rezone 220 Hwy 2 from Agricultural District to Highway Commercial District. A roll call vote was taken Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow no, Trustee Gfeller yes, and Trustee Tyler yes. Motion carried 6-1.

 

Trustee Baumgartner had question in regard to whether it will come back to the board for the conditions, Kathleen Kelly clarified that the conditions will be tracked by staff and the application will not return to the board unless the board desired to continue the public hearing and provide new public notice, and schedule a new hearing. Concerns that conditions will not get met, but the public improvements agreement will come back to the board. The conditions were reviewed, and Kathleen Kelly clarified that the board could provide additional conditions if the board feels it is appropriate. The conditions all have to be met prior to operation.

Motion was made Trustee Beach seconded by Trustee Wafel to adopt RESOLUTION 2014-22 approving a Use by Special Review for the Arnold RV Park. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow no, Trustee Gfeller yes, and Trustee Tyler no. The motion carried 5-2.

 

Mayor Kipp explained that this resolution added fees for the licensing of pot-bellied pigs. Motion was made by Trustee Sparrow seconded by Trustee Tyler to approve RESOLUTION 2014-23 fees for services. The motion carried 7-0, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, Tyler and Mayor Kipp voting yes.

 

Motion was made by Trustee Beach seconded by Trustee Tyler to adopt RESOLUTION 2014-24 approving an ACH agreement with Colorado East Bank and Trust. The motion carried 7-0, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, Tyler and Mayor Kipp voting yes.

 

Mayor Kipp explained that this was a water valve installation for the replacement of the hydrant on Main and Crawford. The hydrants along Main Street did not have valves on them, and when the hydrant needs to be replaced we would have to turn off several customers. We have done a hot tap valve replacement so that no one will be put out of service. Parts and repairs are an estimate; please do not make a motion for the exact amount as there have been problems in the past. Trustee Sparrow questioned why there was just one quote, and Marc explained that this was a specialty type of company that we have used in the past.

Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to accept the estimate to replace the fire hydrant and two water valves Main and Crawford and Main and Gandy. Motion carried 7-0, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, Tyler and Mayor Kipp voting yes.

 

Marc Johns, public works director, explained that over the last year he had been working with several individuals regarding ground water being expelled. The water table has risen and the water discharges over the sidewalk and down the gutter, and it is now running more than it has and has created a safety issue with constant water funning down, as well as ice in the winter, and making the dip pan deteriorate. He asked that the board grant an exception to the code to allow them to connect the sump pump into the sewer system. Kathleen Kelly asked if the board is authorized to act on an exception or is it necessary to amend the code to provide for this. The board was not aware as to whether the board had the power to issue an exception. There was much discussio9n regarding the increased drainage, and the design of the sump pump at this location. The board directed staff to research the code to determine if a change must be made to the code in order to accommodate this action.

Mayor Kipp explained that there were about 18 applicants, they were rated and the top seven were interviewed and rated as well. The number one pick was offered the job dependent upon board approval, and this offer was turned down, the next applicant, Toni Pearl was offered the position, and she accepted contingent upon board approval. Mayor Kipp asked that the board approve this offer at a rate of $14.85 per hour. Motion was made by Trustee Beach seconded by Trustee Sparrow to approve the job offer to Toni Pearl for the position of Assistant Town Treasurer. Motion carried 7-0, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, Tyler, and Mayor Kipp voted yes.

 

Motion was made by Mayor Kipp, seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the Site License Agreement for Wireless Service Facilities. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler yes. Motion carried 7-0

 

Mayor Kipp stated that the time was now 8:35 p.m. and the executive session had concluded. The participants in the executive session were: Attorney Kathleen Kelly, Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Ken Gfeller, and Trustee Wendi Tyler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Seeing none we will move to the next agenda item.

 

Board Member Information and discussion:

 

k.   1) Well Flow Data July

2) Colorado Mosquito Control adult mosquito trap data and monthly report for July: Trustee Tyler asked about the mosquito spraying and was advised that she is welcome to call Colorado Mosquito Control for any questions.

3) July Crime Report

4) Second quarter Code Enforcement Report

Staff Reports:

Legal: none

Engineering: Mayor Kipp advised the board that the town’s current engineer Jim Wright has advised us that he will be retiring soon. The town will be putting out and RFP for engineers to select a new town engineer. Jim will help with the transition and assist in the interviewing.

Public Works Report: Marc Johns, Public Works Director, advised the board that the public works teams has been working on water repairs, and sewer jetting and a few water main leaks that have been repaired.

Burlington Northern anticipates that the crossing will be repaired sometime in September.

 

Committee Reports:

 

Finance: Trustee Beach was concerned that she has not been able to attend the Finance meetings, and questioned whether she should move to another committee. Mayor Kipp replied that no, the finance meeting was open to whoever could attend.

Water/Waste Water

Parks

Streets

 

Board Member Comments: The Weld County Commissioners have completed the first reading of the resolution adopting the Coordinated Planning Agreement that the board worked on for several months. It will help if there is any impact from new development to be able to work on the mitigation up front.

Water rights study has been submitted to the state, and when approved the town has gained 240 additional acre feet of water.

 
Adjournment: Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 6:51 p.m.

ATTEST:

                                                                                                                                         

Danny R. Kipp, Mayor                                                      Debra L. Chumley, Town Clerk

 

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING AGENDA

MONDAY, AUGUST 18, 2014

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, August 18, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 8:45pm.

 

Roll Call: Trustees Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler and Mayor Danny Kipp were present.

Others present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director, and Kathleen Kelly, Town Attorney.

 

                              l.          Liquor License renewal Country Liquor

Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the renewal of the liquor license for County Liquor. Motion carried 7-0, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, Tyler and Mayor Kipp voting yes.

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 8:47 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                      Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, SEPTEMBER 15, 2014, 6:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, September 15, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller (arrived late at 6:50 p.m.), Wendi Tyler, and Mayor Kipp were present.

Absent: None

Others Present: Debra Chumley, Town Clerk

 

Public Comments: Mayor Kipp introduced a new employee, Toni Pearl, hired as assistant town treasurer to the board. The board welcomed her.

Mill Levy Override Presentation by School District RE-3J:

Joe Amen, 3991 CR 47, Hudson, Co 80642. Mr. Amen provided a presentation to the board of trustees explaining the ballot question for mill levy override for the school district RE-3J. He explained that the board of education had been working on this since February, and presented a power point showing the decline in revenue for the school district over the past several years. The school district has cut in all possible areas and has even considered charging for bus transportation, to try to offset their budget short falls. Many programs have been cut already, the last successful bond was in 2004, and he urged the members of the board to make sure that they voted. He further explained that this mill levy override is necessary to provide quality education to the children in the school district and to secure a future for those students as well for the town benefiting from a superior school district to help the town grow. The planned spending if the mill levy override is passed will be divided into four areas 28% capital improvement and supplies, 23% security and capital construction, 27% instructional programs, and 22% to recruit and maintain teachers. Trustee Wafel asked if the mill levy override would be for just one year, Mr. Amen stated that the mill levy override would be permanent if passed.

Consent Agenda:

Motion was made by Trustee Tyler, seconded by Trustee Sparrow to approve the consent agenda items; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Old Business:

Motion was made by Trustee Beach, seconded by Trustee Tyler, to adopt ORDINANCE 2014-11 concerning discharge of groundwater into the town’s sanitary sewer system and allowing the public works director to make written exceptions; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

New Business:

Motion was made by Trustee Sparrow, seconded by Trustee Tyler, to adopt RESOLUTIUON 2014-25 approving an agreement between the Town of Keenesburg, and the Humane Society of Weld County; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Motion was made by Trustee Sparrow, seconded by Trustee Tyler, to adopt RESOLUTION 2014-26 approving the understanding of services between the Town of Keenesburg and Rose E Melville for 2014 audit services not to exceed $9350.00. The motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Motion was made by Trustee Tyler, seconded by Trustee Wafel, to adopt RESOLUTION 2014-27 appointing the town planners as the zoning administrator for the Town of Keenesburg; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Motion was made Trustee Beach, seconded by Trustee Baumgartner, to adopt RESOLUTION 2014-28 granting final acceptance of the street improvements on CR 398; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Motion was made Trustee Sparrow, seconded by Trustee Wafel, to adopt RESOLUTION 2014-29 approving the third amendment to the site license agreement between Roggen Telephone and the Town of Keenesburg for a fee of $300.00 per month through October 31, 2017 Motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Motion was made Trustee Beach, seconded by Trustee Baumgartner to approve the placement of a memorial bench in Schey Park, with the stipulation that the material be maintenance free and the location to be determined by the public works director. Motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Trustee Beach pointed out that with the affordable care act that rates were starting to decrease and that it would be a good idea to check other plans next year prior to renewal. Staff was directed to place this item on the planning calendar for next year. Motion was made Trustee Tyler, seconded by Trustee Beach, to approve the renewal of the CEBT employee health insurance with no changes; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Staff was directed to add this item to the planning calendar to seek additional quotes for insurance with the renewal for year 2016. Motion was made Trustee Beach, seconded by Trustee Tyler, to approve the renewal of the liability insurance through CIRSA; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller (arrived 6:50 p.m.) and Tyler voting yes.

The 2015 draft budget was presented to the Board of Trustees. Mayor Kipp reviewed a few items for the board pointing out that the split for sales tax between the capital improvement account and the general account is no longer a mandatory split due to the successful bond question this past April. The budget has been prepared to allow for a 50/50 split based upon estimated sales tax revenue of $180,000.00, with $90,000 to the general fund. Severance tax is estimated to net the town approximately $53,000.00. The highlights of the expenditures were 5,000 for the purchase of a storage unit to store administrative records, an increase in law enforcement spending to $48,000, an increase in salaries for public works anticipating the hiring of an additional person full time, capital outlay for the water fund of $500,000 for the purchase of a new 500 thousand gallon storage tank, and the payoff of the DOLA loan in the wastewater fund by borrowing the money from the water fund. The budget also reflects the plan to purchase a new tractor for the maintenance of the parks and ROW’s, as well as a new mower for the parks.

 

Board Member Information and discussion:

          2) Colorado Mosquito Control adult mosquito trap data and

                     monthly report for August

          3) Thank you Hoff Elementary PTO

Staff Reports:

 

Legal

Engineering

Public Works Report

 

Committee Reports:

Finance

Water/Waste Water

Parks

Streets

Board Member Comments: Mayor Kipp let the board know that the lighting project at Schey Park will be starting next week, the determination of water rights is not yet complete, waiting on the State for a response. He also commented that the town is still waiting on the railroad crossing repair, and hoped it would be started soon.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Wafel to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:15 p.m.

ATTEST:

                                                                                                                                               

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, OCTOBER 20, 2014, 6:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, October 20, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: Trustee Wilbur Wafel

Others Present: Debra Chumley, Town Clerk

 

Public Comments: None

 

Mayor Kipp moved the consent agenda to just prior to the presentation to give an expected attendee time to arrive.

 

Consent Agenda:

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

Presentation:  Tom Weimer proposed Children’s bronze garden: Tom Weimer, 2727 Eldorado Springs Drive, Loveland, CO 80538. Mr. Weimer explained to the board that he proposes the installation of an exclusive bronze children’s sculpture garden. The artist is his wife Dawn Weimer, who suffers from Alzheimer’s, and he feels this would be a wonderful tribute to her life’s work. He proposes to find donors to fund the entire project, and to place 35 sculptures as a tourism destination with no figure over 4 ½ feet tall. Mr. Weimer would also guarantee that none of the same pieces would be placed in a 500 mile radius. He also talked about the minimal maintenance and a way for the town to fund the maintenance of this garden. He proposes to offer her work for sale in various sizes and from the sale of pieces the town would keep a portion of the proceeds. He suggested that this would offer the town a way to draw some of the people that visit the Wild Animal Sanctuary into Keenesburg.

 

Old Business: None

 

 New Business:

                       

The board reviewed the 2015 draft budget in detail, making some changes. They increased expenditures in the general fund to purchase tablets for all board members to move toward a paperless system, they also increase expenditures in the water fund to accommodate the purchase of a new water tank as well as an upgrade to the scada system.

 

Motion was made Trustee Beach, seconded by Trustee Tyler to approve RESOUTION 2014-30 approving the Weld County Sheriff’s Contract in the amount of $48,000.00 for 2015. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Beach, Sparrow, Gfeller and Tyler voting yes.

Town Clerk, Debra Chumley, explained that it was necessary to update the town’s Colorado Open Records Act policies to be compliant with recent legislation. Motion was made Trustee Beach, seconded by Trustee Baumgartner to approve the adoption of the new CORA policies. Motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

Board Member Information and discussion:

 

              2) Crime Report September

              3) Thank you Weld Central Homecoming Parade Committee

                                                                                   

Staff Reports:

Elorado Springs Drive

Legal

Engineering

Public Works Report

 

Committee Reports:

 

Finance

Water/Waste Water

Parks

Streets

 

Board Member Comments: Mayor Kipp let the board know that interviews for a new town engineer would begin next week, and that he hoped to have a recommendation to give the board at the next meeting on Monday, November 17, 2014. He also noted that the new lights at Schey Park had been completed.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Wafel to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:45 p.m.

ATTEST:

                                                                                                                                   

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, NOVEMBER 17, 2014, 6:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, November 17, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Lisa Sparrow (arrived late), Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: Trustee Sandra Beach

Others Present: Kathleen Kelly, Town attorney, Debra Chumley, Town Clerk

 

Public Comments: Carol Gerkin 29590 WCR 20, Keenesburg, CO 80643: Carol addressed the board in regards to the railroad crossing closure at Market Street and Woodward. She expressed her frustration with the railroad not only having this crossing closed but also blocking the only operating crossing. She asked that the town do something about this stating that this was a safety concern isolating each side of town from the other. She stated that she had come to town this past Saturday night and was unable to get back home via the most direct route due to the blocking of the crossings, and had to drive way out of her way and backtrack in order to get home. The town attorney explained that the town had no jurisdiction over the railroad, and has done everything they can to make sure that both crossings are not blocked, but that there was nothing else that could be done. Carol asked for the phone number to BNSF so that she could call when the crossings were blocked. The board directed staff to give this phone number to Carol. She then thanked the board for listening.

 

Consent Agenda:

Motion was made Trustee Tyler, seconded by Trustee Baumgartner to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow, Gfeller and Tyler voting yes.

 

Old Business: None

 

 New Business:

Kent Bruxvoort, Telesto Solutions, Inc, 2950 East Harmony Road, Suite 200, Fort Collins, CO 80528 introduced himself and handed out business cards to all. Mr. Bruxvoort gave a brief presentation outlining the engineering services that Telesto had to offer the town. He outlined his experience as well as the firm’s experience in many areas that included general civil engineering, water rights, public works, administration, project management, flood plain, drainage, grant writing, commercial development, land planning and annexation to name a few. Kent brings 30 years of experience in the engineering field. He named several projects that either he or others in the firm had worked on that included a 240 acre annexation to the town of Timnath, Pioneer Communities, a 236 acre commercial development in Loveland. His focus would be on communication in a clear and understandable manner. Mr. Bruxvoort would be the town’s point of contact for all projects, and he expressed his excitement to work with the town.  

                       

Trustee Baumgartner asked how the fee schedules compared to what the town had paid in the past, it was confirmed that Telesto’s fee schedule was very similar to what the town has paid in the past. Motion was made Trustee Baumgartner, seconded by Trustee Tyler to approve RESOLUTION 2014-32 approving an agreement for services with Telesto Solutions, Inc. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow, Gfeller and Tyler voting yes.

 

Trustee Gfeller commented that he feels the billboard is effective as he has been told by several of his customers that the billboard was the reason they came through Keenesburg, he also added that this happens about two times a month. The contract includes a small increase raising the amount that the town pays from $350 a billing period to $367.50 a billing period.   Motion was made Trustee Tyler, seconded by Trustee Wafel to approve RESOLUTION 2014-31 approving a contract renewal with Lamar Adverting in partnership with the Wild Animal Sanctuary for the I-76 billboard. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow, Gfeller and Tyler voting yes.

 

Motion was made Trustee Sparrow, seconded by Trustee Wafel to approve the purchase of business card size ad in the year book as well as provide a yearbook for an underprivileged student for a total cost of $135.00 out the community support fund. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow, Gfeller and Tyler voting yes.

 

The board reviewed some of the highlights of the budget, and it was noted that some of these numbers will change based upon the requested scopes of work from the town’s new engineer to make sure that money is budgeted to complete several needed studies. The budget hearing will be held at the next meeting on Monday, December 8, 2014.

 

Board Member Information and discussion:

 

                                                2) Crime Report October

                                                3) Mosquito Report year end 2014                            

 Legal: The board reviewed a memo from Light Kelly, P.C. advising of an increase in fees for 2015, rates have not increased for three years.

Engineering

Public Works Report: Marc gave the board an update. He reviewed the CIRSA site visit, and went over some needed improvements for safety, the removal of the merry go round, which has been completed, and an upgrade of the material placed under the playground equipment at both parks. He also noted that he is working with the High School Ag and woodworking department to partner with them to have a new sign built for Schey Park. He also noted the new sign will be made of wood with a metal logo; the student working on the sign is excited to get under way.

 

Committee Reports:

 

Finance

Water/Waste Water

Parks

Streets

 

Board Member Comments:    Schedule a workshop for Regional Waste Treatment presentation. The board discussed waiting until the new engineer was up to speed before scheduling this workshop. The discussed scheduling the workshop for either January or February, staff was directed to advise the presenter.

 

Mayor Kipp announced that the town is attempting to go paperless with the board packets, and that this was his first meeting using his tablet, he asked that staff place the corresponding letters on each page so that he could better follow the agenda. Trustee Sparrow also received a paperless packet and commented that it worked well for her.

 
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:05 p.m.

ATTEST:

                                                                                                                                   

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSE AUTHORITY MEETING AGENDA

MONDAY, NOVEMBER 17, 2014

IMMEDIATELY FOLLOWING REGULAR BOARD MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, November 17, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:05 p.m.

 

Roll Call:  Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: Trustee Wilbur Beach

Others Present: Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

The Sheriff’s report was favorable with no concerns. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the liquor license renewal for Market Street Mart, the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Gfeller, Sparrow, and Tyler voting yes.  

The Sheriff has not been able to complete the inspection for Dos Hijos. Motion was made by Trustee Sparrow, seconded by Trustee seconded by Trustee Gfeller to approve the renewal for Dos Hijos liquor license contingent upon a favorable inspection by the Sheriff’s department. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow, Gfeller, and Tyler voting yes.

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Wafel to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:45 p.m.

ATTEST:

 

                                                                                                                                   

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, DECEMBER 8, 2014, 6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, December 8, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: Trustee: none

Others Present: Debra Chumley, Town Clerk

 

Public Comments: none.

 

Consent Agenda:        a.   Approval of minutes 11/17/2014

Motion was made Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

                                   

                                   

New Business:            b. Review ACP CR 49 (Access Control Plan for CR 49):

Mayor Kipp addressed the board relating that he had been involved in the policy advisory committee that has worked for the past three years drafting the access control plan with Weld County, Kersey, and Hudson. The   plan had been dormant since the floods, but it is now very near completion. Also he noted that included in the board packet was an IGA that will need to be place between Weld County, Kersey, Hudson, and Keenesburg. These towns will have control over the ACP for the entire length of CR 49. He urged the board members to take the time to review the plan, and the associated maps showing accesses that will be recommended to be either combined or moved for safety. There have been several open houses to get public input, and the Board of County Commissioners will be considering adoption of this plan on December 15, 2014. This plan along with the IGA will come back to this board in January for the board’s consideration.

                                   

                              c.   2015 Board Meeting Schedule:

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the 2015 Board of Trustee meeting schedule. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

.                             d.   Review Engineering Scope’s of Work:

Telesto engineering was asked to prepare several scopes of work for planned town projects to help in the preparation of the 2015 budget. Mayor Kipp reviewed all of the scopes for the board that included quotes for the following:

 

Roads Maintenance Plan

Water Tank Recommendation

Wastewater Treatment Plan and evaluation

Water/Sewer Rate Study

GIS Mapping

Master Utility Plan Update

The budget has been prepared to include all of these quotes to allow the town to move forward with planned projects.

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to go into executive session for discussion of a personnel matter under   C.R.S. Section 24-6-402 (4) (f) (I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to review performance evaluations of Town employees that have been reviewed and or prepared by the Mayor, as required by Section VII.B.1 of Town of Keenesburg Personnel Policy. A roll call vote was taken; motion carried 7-0; Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler yes.

 

Mayor Kipp stated that the time was 7:12 p.m. and the executive session had concluded. The participants in the executive session were: Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Ken Gfeller, and Trustee Wendi Tyler. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

Motion was made by Mayor Kipp, seconded by Trustee Gfeller to increase Bryan Dalrymple from $16.44 to $17.97 per hour, and to increase Marc Johns salary from $49174 to $52500 annually. There was no discussion. A roll call vote was taken; motion carried 7-0; Trustee Cindy Baumgartner yes, Trustee Wilbur Wafel yes, Trustee Sandra Beach yes, Mayor Kipp yes, Trustee Lisa Sparrow yes, Trustee Ken Gfeller yes, and Trustee Wendi Tyler yes.

      2) Determination of Town’s Contribution to Employee IRA’s:

Mayor Kipp read the memo to the board; in the past the town has contributed 5% of each employees pay to their individual IRA accounts. This projected cost of the IRA for 2015 is $13797.50, and the total employee compensation is $275,950.00. Mayor Kipp commented that the total compensation will be slightly less because the entire amount available for increases was not awarded.

Motion was made Trustee Beach, seconded by Trustee Tyler; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

                              g.   Public Hearing:         2015 Budget:

Mayor Kipp opened the public hearing for the 2015 Budget at 7:18 p.m.

There were no public comments

Mayor Kipp then read the memo that outlined each change that had been made since the last time the board had reviewed it. There were several increases in revenue estimates based on expected building permits that included: General fund: $5,000 increase in use tax, $2,800 increase in miscellaneous revenue, and decrease in professional fees of $2,000 to reflect the scope of work presented for the easement mapping, and an increase of $1,000 for animal control expense.

Water Fund: Increase of $5,000 utility expense, increase of $9,600 in admin salary expense (this was due to an error discovered in the formula for salary calculations), and an increase of $32,000 for professional fees to accommodate the scope of work for planned projects and studies, and increases in professional fees to reflect the scopes of work from the engineer.

Wastewater Fund: Reduced sewer revenue estimate by $7,000, due to the delay in the RV parks opening, increased admin salaries of $9,750 (also due to a discovered error in the formula for salary calculations), and an increase of $28,000 for professional fees to accommodate the scopes of work for planned projects and studies.

Conservation Trust Fund: A decrease in the estimated capital outlay by $3,000 to remove the purchase of a new mower from the budget and plan that purchase for 2016.

These changes reflected the same changes that were reviewed by the finance committee on December 1, 2014.

The public hearing closed at 7:24 p.m.

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to approve RESOLUTION 2014-33 adopting the 2015 Budget; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve RESOLUTION 2014-34 appropriating sums of money; motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

Motion was made Trustee Gfeller, seconded by Trustee Tyler to approve RESOLUTION 2014-35 setting the mill levy; motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

                             

Board Member Information and discussion:

The board set a schedule for the Park Committee to meet every other month after the board meeting starting in January. Motion was made by Trustee Tyler, seconded by Trustee Beach to schedule the park committee meeting following the regular board meetings in 2015 in January, March, May, July, September, and November.

 

The board directed staff to contact Mr. Tendick to ask if he could give his presentation regarding a regional wastewater treatment plant at their regularly scheduled meeting on Tuesday, January 20, 2015.

At this time a motion was made by Trustee Beach, seconded by Trustee Gfeller to reconsider the previous motion. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

Motion was made by Trustee Beach, seconded by Trustee Gfeller to set the park committee meeting for February, April, June, August, October, and December, with the first meeting to be scheduled on Tuesday February 17, 2015. Motion carried 7-1; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

3) Well Flow Data November

4) WC Sheriff’s report

Public Works: Pubic Works Report: Marc advised the board that United Power would be boring across Main Street to repair the electrical at the street light located in front of the Post office. He also stated that the railroad crossing repair was complete, however BNSF damaged the sidewalk in the process and they will be replacing the sidewalk no time line is available for this yet. He also let the board know that he had received many compliments on the new Christmas lights in town.

Legal: none

Engineering: none

 

k.   Committee Reports:

Finance

Water/Waste Water

Parks: Committee Report

Streets

 

Board Member Comments: Mayor Kipp commented on the great turn out for the parade of lights. He also let the board know that he expected many positive things for the town in the coming year, and wished everyone a happy holiday season.

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Wafel to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:40 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk