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2015 Minutes

2015 Minutes

January 20, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
TUESDAY, JANUARY 20, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on 

Tuesday, January 20, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow (arrived late), Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Kathleen Kelly, Town Attorney (arrived late 6:06 p.m.) Debra Chumley, Town Clerk

Public Comments: Bruce Sparrow, 29519 Cr 16 ½ Keenesburg, CO 80643. Mr. Sparrow commented on the proposed oil lease with Nobel Energy, and urged the board to look closely at the identified parcels for the lease, as several towns have stated that not all of their property was identified and paid on. He also commented on the new laws concerning drilling that they are taxed at the wellhead and if they drill outside of town limits that the town will receive no money.

Bob Grand, 105 Woodward Ave, Keenesburg, CO 80643. Mr. Grand addressed the board and asked them to consider the creation of an economic development group that would work to bring business into town. He felt that as a town we needed to be more focused on improving the life in town for the residents. He also urged the board to work with Nobel and not the other oil company that had already sent out leases, as Nobel has been around the area for years and several people in town work for Nobel.

Presentations:                   Nobel Energy oil and gas lease information:

Katelyn Roberts, 58 Galepego, Denver, CO, Matt Otness, 1155 Helena, Commerce City, CO, Jeannette Jones 1437 Venice, Longmont, CO

Ms. Roberts thanked the board for allowing them to present to the board. Nobel is holding an introductory meeting this evening at the American Legion to answer questions and help residents complete their oil and gas leases, another information session will be held on Saturday. She stated that Nobel has a commitment to open communication and that they hope to have a relationship with Keenesburg. Nobel is an independent company that has over 2500 employees in the area, one office in Denver, one in Greeley, and they are the largest producer in the state. The company plans to invest over 20 billion in Colorado over the next 5 years, she then shared a map showing the areas they plan to develop. Nobel traded mineral rights with Anadarko to consolidate over 6000 acres to allow more flexibility in their planning. They are committed to fewer trucks on the road and working to develop pipelines and storage facilities, they plan to develop gathering systems in a way that makes sense with their planned drilling. They use water from a non tributary source, and work to recycle water and are converting rigs to CNG, and have extended partnerships with the community. They support the Weld Food Bank, and have given over 95 thousand dollars to this cause. With the use of directional and horizontal drilling, they are creating a smaller footprint than was traditional in the past. She offered a toll free number for any community members that had any questions or comments, to make sure that everyone had access to Nobel.

Matt Otness: There will be no surface use with any of the town leases, and everyone who owns mineral rights in the town should have received an oil and gas lease in the mail. Mr. Otness expressed that this has been a huge undertaking to get this lease operation off the ground. The plan entails approximately 70,000 acres, with minimal surface impact. Matt let everyone know that if there were any questions in regard to the identified tracts of land that he was the one to contact.

Jeanette Jones: She explained that the Keenesburg area is contained in the Mustang IDP area, and she shared a map with the Trustees. They thanked the board for their time, and passed out business cards with their contact information.

                                          Regional WWTP presentation:

George Tendick, 40 Cook Ct, Hudson, CO 80642. Mr. Tendick addressed the board and shared a large topographical map of the eastern plains. Mr. Tendick demonstrated that it is all downhill to Kersey, where he plans to develop a regional waste treatment plant, and give all of the communities along the way an opportunity to connect to help reduce the costs associated with each small community treating its own waste. He stated that his purpose in presenting this to the board was to get some idea of whether the town would be interested in a regional waste treatment approach. He plans for the region to consist of communities within El Paso County all the way to the Wyoming state line. At this point he asked the town to provide him with a letter of interest to assist him with the pursuit of funding for this project through a bond company. He let the board know that a letter of interest did not obligate them but just demonstrated that they would consider it if the option were available. The board directed staff to provide Mr. Tendick with a letter of interest.

Consent Agenda:        a.   Approval of minutes 12/08/2014

                                          Financials and payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Beach to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

Old Business               b.   RESOLUTION 2015-01 approving WCR 49 Access Control Plan:

Commissioner Barbara Kirkmeyer, 6100 WCR 4, Brighton, CO 80601. Commissioner Kirkmeyer thanked the board for allowing her to speak. She summarized the process that was taken to get to this point, stating that the towns of Hudson, Keenesburg, and Kersey had worked together with Weld County to produce this access control plan, and that the County had adopted this plan on December 15, 2014. She explained that CR 49 was an important corridor for Weld County as well as the communities that participated in the creation of the plan. This plan was purely conceptual at the beginning and expansion was not contemplated until the next 10-20 years, however the traffic on that corridor has grown at high rate. Due to the increase in traffic the timeline for this project was fast tracked and now the county plans to have this roadway expansion completed by the end of 2017. The reason for the access control plan is for safety due to the increased traffic, and looking forward to future impacts. She stated that this project is the largest project in Weld County History, and she urged the board to approve the CR 49 ACP.

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to approve RESOLUTION 2015-01 adopting the WCR 49 ACP. Mayor Kipp called for a roll call vote; Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler yes. The motion carried 7-0

New Business:            c.   RESOLUTION 2015-02 Designating where legal publication will be published:

There was some discussion regarding the publication of notices in the local paper as well as the Greeley Tribune. Trustee Sparrow commented that not very many residents received the Greeley Tribune, and that the resolution should state that the town shall publish in both the Greeley Tribune, and the local paper either the Lost Creek Guide, or The Tributary. There was discussion concerning what was budgeted for publications, the consensus of the board was to leave the resolution as is, and to publish an abbreviated version of the legal publications in the Lost Creek Guide or the Tributary on a case by case basis, and to keep the Greeley Tribune as the official legal publication because it is a daily paper

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve RESOLUTION 2015-02 designating where legal publications are published a roll call vote was taken. Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller, Trustee Tyler, yes; motion carried 7-0.

  1. RESOLUTION 2015-03 Approving a BNSF license agreement for the bore under the railroad to provide sewer service to Arnold’s RV Park

Motion was made by Trustee Baumgartner, seconded by Trustee Gfeller to approve RESOLUTION 2015-03 approving a BNSF license agreement for the sewer bore on Cedar Street not to exceed $10,800 in fees. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. RESOLUTION 2015-04 Approving the Public Improvements Agreement Arnolds RV Park:

Mayor Kipp gave a summary of changes to the Public Improvements Agreement specifically section 7.1 needs to be amended to include a second street light added at the emergency entrance all other changes are shown in the redline. The board needs to insert a conditional acceptance date into the agreement as well. The discussion was to insert the date of March 2, 2016 for the deadline to request conditional acceptance of the public improvements. No building permits will be issued for phase 3 until the deceleration turn lane is installed per CDOT, and to send the agreement to CDOT for their approval.

Motion was made Trustee Beach, seconded by Trustee Gfeller to approve RESOLUTION 2015-04 approving the public improvements agreement with Arnold’s RV Park with the insertion of the following: include date on 1.3 B March 2, 2016, and the street light on 7.1 to read “install two additional street lights to be installed on highway 2 near the entrance of the property and the emergency entrance of the property.” Roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler yes. Motion carried 7-0.

                                    f.    Consideration of the purchase of a new Tractor:

Marc Johns, Public Works Director, addressed the board in regard to the purchase of a new tractor, and recommended the acceptance of the bid from Prospect Implement for a Massey-Ferguson in the amount of $32,000.00. He explained that he also had a bid for a John Deer but that the PTO horse power was lower, and since the primary use of the tractor would be to run the bush hog, he preferred the Massey-Ferguson, also the Massey-Ferguson bid was the lowest bid.

Motion was made by Trustee Gfeller, seconded by Trustee Tyler to approve the purchase of the Massey-Ferguson tractor from Prospect Implement in the amount of $32,000.00.   The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

                                     g    Consideration of sealed bid process to sell Dodge pickup:

Marc Johns, Public Works Director, advised the board the new CNG truck should be in sometime next week, and that it was time to discuss the sale of the pickup that it was replacing.

Motion was made by Trustee Beach, seconded by Trustee Wafel to sell the 2001 Dodge pickup using a sealed bid process as had been done with the past vehicles. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

                                    h.   Consideration of new Town Event:

Mayor Kipp advised the board that the Chamber of Commerce had taken care of the Easter egg hunt for many years, and now it was getting difficult to find someone to take care of this event. He stated that he would like the board to consider taking over this event as a town event, and have town staff responsible for the planning and take care of it. The estimated cost for this event is $1,000.00. Trustee Beach asked if we could get donations to cover the cost of this event, or to use the community support fund for this purpose.  

Motion was made by Mayor Kipp, seconded by Trustee Beach to approve the Easter egg as a town event and to take this money out of the community support fund, and to have staff seek donations for this event. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

  1. Letter in Support of Sculpture Garden:

Mr. Weimer is seeking a letter of support from the Board to pursue donations for this project to install a children’s sculpture garden at the open space located between Hoff Elementary School, and Sparrow Farms. Trustee Sparrow felt that this was not a good project for the town, and was concerned about the insurance cost, and possible vandalism, Trustee Wafel agreed. The board has not approved the site for this proposal, and the consensus of the board was that no money should be spent on this project. There was concern about what would be required for surfacing around the base of the sculptures as well. Mayor Kipp directed staff to gather more information in regard to the cost of insurance and surfacing and to table this to the next meeting on Tuesday, February 17, 2015.

  1. Executive session:

Motion was made by Mayor Kipp, seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the Oil and Gas Lease with Nobel Energy. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler yes; motion carried 7-0.

Mayor Kipp stated that the time was 8:36 p.m. and the executive session had concluded. The participants in the executive session were: Kathleen Kelly, Town Attorney, Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Ken Gfeller, Trustee Wendi Tyler, and Clerk Debra Chumley. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

Board Member Information and discussion:

  1. 1) Reminder Park Committee Meeting Tues Feb 17

2) Year End Code Enforcement Report

3) Well Flow Data December

                                    4) WC Sheriff’s report

  1. Staff Reports:

                                                                              Public Works: Pubic Works Report

                                                                              Legal

                                                                              Engineering

                                    m.  Committee Reports:

                                          Finance

                                          Water/Waste Water

                                          Parks: Committee Report

                                          Streets

 Board Member Comments: Mayor Kipp let the board know that staff has been looking at annexing the town tank site into town, and had not yet determined the best way to get to it.

BNSF is extending their siding east of town to make it longer, code enforcement will be pursuing some properties that are in violation under the property maintenance code.

Mayor Kipp stated he was unhappy with the Weld County Planning department because they were not making us aware of development that was occurring near the town.

Public works met with the town’s new engineers to walk the streets to make a determination of what streets are a priority to incorporate into the street maintenance plan. They also spent some time at the tank site, and were on hand tonight to listen to the regional waste treatment presentation.

Trustee Baumgartner talked about the I-76 economic development group and their plans to get a bus tour of the three communities in order to help developers become familiar with what each town has to offer.

Adjournment: Motion was made by Mayor Kipp, seconded by Trustee Wafel to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 8:50 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                      Debra L. Chumley, Town Clerk

February 17, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
TUESDAY, FEBRUARY 17, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Tuesday, February 17, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, (arrived late @ 6:25 p.m.) and Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Melinda Culley, Town Attorney, Debra Chumley, Town Clerk

Public Comments: None.

Mayor Kipp announced to the board that Tony Zimbelman had resigned and asked that if any of the board members saw him to be sure to thank him for his service to the town.

Presentations:  United Way Representative Malikia Brown: Mayor Kipp moved this agenda item to accommodate Malikia who was running late

Consent Agenda:        a.   Approval of minutes 01/20/2015

                                          Financials and payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Beach to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

Old Business               b.   Children’s Sculpture Garden:

The board reviewed additional information that was requested at the January meeting. There were questions in regard to the additional insurance to cover the proposed sculpture garden. CIRSA quoted an additional $1165.00 per year for a value of $800,000 the approximate value of the proposed sculptures. Trustee Sparrow had concerns about the drainage on the open space adjacent to the elementary school, and asked that the agreement be reviewed as to the requirements. Although the additional information obtained indicated that vandalism was low with this type of park, it was noted that the proposed location was not lit and rather isolated making it an attractive target for vandalism. There was concern over the additional expense of surfacing around the sculptures, as well as the maintenance. Trustee Tyler expressed her interest in this project, and offered an idea to have students at the elementary, as well as residents of community could adopt a sculpture to clean on an annual basis. Trustee Baumgartner also expressed her interest in this project, and felt that the maintenance would not over burden the town as the public works department would just take this on as they do the rest of the town as far as maintenance is concerned. Mr. Weimer addressed the board explaining that he needs a letter indicating that the town is dedicated to this project in order to move forward seeking donations. He felt that the idea to have students and residents adopt a statue would work well, and could teach a child responsibility and pride to maintain one of the sculptures. Trustee Beach felt this was a good idea, however when seeking donations the lighting and drainage issues that need to addressed would have to be included in the funding and not over burden the town. The consensus of the board was to set up a committee that would take a closer look at this project and draft a letter for the review of the board to determine if this was something the town wanted to move forward.

Motion was made by Trustee Beach, seconded by Trustee Tyler to form a committee consisting of two board members and one staff member to review the proposal, present ideas, come up with a list of possible donors, prepare a letter of support, and to address the drainage and lighting needs and to present to the board at the next meeting in March. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes. Volunteer committee members were Sandra Beach, Wendi Tyler, Lisa Sparrow, and Debra Chumley.

Presentations:                 United Way Representative Malikia Brown:

Malikia Brown introduced herself, she is the 2015 Miss Weld County, and enjoys the outreach and development fundraising aspects of working for United Way. She has replaced Denise Garcia in this position, and is excited to work with everyone in this area. She let the board know that the weld connect event that is held once a year that brings together over 55 different services making them available to over 400 families. They offer anything from a session with a podiatrist to personal services and hygiene. Malikia expressed her desire to be able to get something similar started in eastern Weld County to make it more accessible for those residents in this area that need these services. She thanked the board for their time and excitement to meet everyone.

Trustee Gfeller arrived

New Business:            c.   Expenditure for Water Line Survey:

Mayor Kipp explained that as part of a due diligence on the part of a potential developer, it was discovered that the town’s water line that crosses the Stewart, Vines, and Fritzler properties is not within the recorded easement. The survey services are estimated to be $5000, which is lower cost than what was proposed by another survey company. It is necessary to have the entire line including the tank area surveyed, and then have the easement moved and recorded to assure that all portions of the town’s water line is within our recorded easement. The staff recommendation is approve the use of Gillian’s surveying company to complete the necessary survey to get this issue resolved.

Motion was made by Mayor Kipp, seconded by Trustee Gfeller to accept the estimate from Gillian Surveying Company and to move forward with this project. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Expenditure to purchase Tablets for Board Members:

The board reviewed the proposal for the purchase of tablets from Midwest Companies. Motion was made by Trustee Gfeller, seconded by Trustee Tyler to purchase 6 tablets from Midwest Companies. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Executive session:

Mayor Kipp asked that Trustee Baumgartner excuse herself from this session as there he felt that there was likely a conflict of interest, Trustee Baumgartner agreed.

Motion was made by Mayor Kipp, seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the possible annexation of property into the Town of Keenesburg. A roll call vote was taken. Trustee Baumgartner abstained, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler, yes

Mayor Kipp stated that the time was 6:53 p.m. and the executive session had concluded. The participants in the executive session were: Melinda Culley, Town Attorney, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Ken Gfeller, Trustee Wendi Tyler, and Clerk Debra Chumley. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

Board Member Information and discussion:

  1. 1) Well Flow Data January

2) SBDC 2014 Scorecard

3) Rabies Clinic scheduled April 25, 2015: Trustee Sparrow and Trustee Beach volunteered to work the Rabies Clinic.

4) WC Sheriff’s report

  1. Staff Reports:

                                                      Public Works: Pubic Works Report: Marc let the board know that the new tractor has been purchased and it was parked out front for the board members to take a look at.

                                                      Legal

                                                      Engineering

 

                        h.   Committee Reports:

                        Finance

                        Water/Waste Water

                        Parks: Committee Report: Meeting tonight following board meeting.

                        Streets

Board Member Comments: Easter egg hunt coming up April 4, 2015 at 11:00 a.m. we will need volunteers to work this event; it will be on the agenda for March. Mayor Kipp also advised the board that it was time to review and revise the personnel policy and that would be coming up soon.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 6:58 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING MINUTES

TUESDAY, FEBRUARY 17, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Tuesday, February 17, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:00 p.m.

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Melinda Culley, Town Attorney, Debra Chumley, Town Clerk

  1. Liquor License renewal American Legion:

Motion was made by Trustee Sparrow, seconded by Trustee Baumgartner to approve the liquor license renewal for the American Legion; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 6:58 p.m.

Adjournment Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:02 p.m.

TOWN OF KEENESBURG

PARK COMMITTEE MEETING

TUESDAY, FEBRUARY 17, 2015

IMMEDATELY FOLLOWING LIQUOR LICENSING AUTHORITY MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

  1. Nominate Park Committee Chair
  2. Resurfacing of basketball court
  3. Plans for the West baseball field
March 16, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, MARCH 16, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, March 16, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, and Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Kathleen Kelly, Town Attorney, Debra Chumley, Town Clerk

Public Comments

Consent Agenda:        a.   Approval of minutes 02/17/2015

                                          Financials and payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

New Business:            b.   Weed control expenditure:

Mayor Kipp explained that once a year we typically have the ground around the wells and lagoons sprayed with a bare ground type of weed control to reduce the amount of mowing that needs to be completed, and although this is not a sole source provider he asked that the board approve this expenditure without the additional bids in consideration of the time factor. Trustee Sparrow was hesitant to move forward without additional bids, and the consensus of the board was to require additional bids next year and to move forward with this bid.

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the expenditure of $4500.00 for weed spraying by Grass Roots. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Consideration of hiring a new employee:

Mayor Kipp read the board the memo recommending Tyler Madsen as a new public works employee for the town. The interviews were conducted by Mayor Kipp, Marc Johns, and Debra Chumley.

Motion was made by Trustee Tyler, seconded by Trustee Wafel to hire Tyler Madsen as a new public works employee at the rate of $15.50 per hour. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

d    New recycle services letter of intent:

Quest Services LLC is applying for a grant to offer recycling to North Eastern Colorado, and as part of their application, they have requested a letter of intent from the Town of Keenesburg to participate in the recycle program. The cost to the town would be $50 per month to rent the recycle center and there would be no haul charges. This is not a single stream recycle as products will have to be separated. Given the huge popularity of the previous recycling program the board was supportive of this new service.

Motion was made by Mayor Kipp, seconded by Trustee Sparrow to sign a letter of intent to participate in a recycle program through Quest Services LLC. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Executive session:

Motion was made by Mayor Kipp, seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding an Oil & Gas Lease, Farm Lease, and a Road Maintenance Agreement. A roll call vote was taken; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

Mayor Kipp stated that the time was 6:18 p.m. and the executive session had concluded. The participants in the executive session were: Kathleen Kelly, Town Attorney, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Ken Gfeller, Trustee Wendi Tyler, and Town Clerk Debra Chumley. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

  1. ORDINANCE 2015-01 approving the oil and gas lease with Nobel Energy:

Motion was made by Trustee Beach, seconded by Trustee Gfeller to adopt ORDINANCE 2015-01 approving the oil and gas lease with Nobel Energy with the correction to read 5 years on page two paragraph 2. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. RESOLUTION 2015-05 Approving a road and maintenance agreement between the Town of Keenesburg and Plains Marketing, L.P.:

Motion was made by Trustee Beach, seconded by Trustee Sparrow to adopt RESOLUTION 2015-05 approving a road and maintenance agreement between the Town of Keenesburg and Plains Marketing, L.P. with the condition that the agreement not be executed until the town receives the reimbursement check from Plains. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Schedule a special meeting:

Mayor Kipp let the board know that the town was applying for grant to help with the purchase of a new water tank, and that a special meeting would be necessary so that the board would have a chance to see the application prior to submittal, in addition it is possible that we may have a farm lease to look at as well.

Motion was made by Trustee Baumgartner, seconded by Trustee Sparrow to schedule a special meeting on Monday, March 30, 2015 at 6:00 p.m. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

Board Member Information and discussion:

  1. 1) Economic Development: Mayor Kipp noted that the Planning Commission had brought this to his attention and has requested that the board form a committee chaired by a PC member to work on economic development. Mayor Kipp felt that this may present a conflict of interest as all development proposals must go before the planning commission, and that Debbie is now available and has been attending a lot more meetings, and has more time to follow up on leads and further felt that everyone was not aware of how many meetings had been held in regard to economic development. He stated that he felt that the new CPA with the county would afford us many more opportunities. The consensus of the board was to not form a committee at this time.

2) Well Flow Data February

3) Henrylyn Water Update

4) Easter Egg Hunt April 4, 2015 @ 11:00 a.m.

5) Rabies Clinic scheduled April 25, 2015

  1. Staff Reports:

                                                      Public Works: Pubic Works Report

                                                      Legal

                                                      Engineering

                        k.   Committee Reports:

                        Finance

                        Water/Waste Water

                        Parks: Committee Report

                        Streets

Sculpture: The board had a letter that was prepared by Trustee Beach as the committee directed. The board reviewed the letter and directed staff to let Mr. Weimer know that the town was committed to this project and to revise and send out the letter of support to Mr. Weimer.

Board Member Comments: Trustee Baumgartner gave a report of the progress of the I-76 group. They are planning on a developer bus tour on May 28 that will feature three properties in Keenesburg. The properties that have been selected are Fair Meadows, Lost Creek Commons, and the 9 acres just North of I-76 and Market Street. Debbie will be attending these meetings moving forward.

Trustee Sparrow expressed her interest in attending the CML conference, staff was directed to make those arrangements.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 6:43 p.m.

 ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

April 20, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, APRIL 20, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, April 20, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: None

Others Present: Debra Chumley, Town Clerk

Public Comments: Bonnie Dunston, Mayor, Platteville, East Weld Energy Council Chairman, Platteville Colorado. She let the board know that she was part of the effort to educate the public in regard to oil and gas, and that this council has been formed with representatives from Evans, Keenesburg, Hudson, Ft Lupton, and Platteville to name a few, she also urged that any citizens that were concerned about this topic should join them. They meet the 4th Wednesday of each month this month’s meeting will be held at Platteville Town Hall at 7:00 p.m., the May meeting will take place at Fort Lupton and a flyer will be sent out to advise everyone of this meeting. There will likely be legislation in 2016 that could adversely affect the oil and gas industry and she urged the importance of education to make sure that citizens have all the facts.

Jenny Lee, 114424 San Juan, Littleton, CO. Jenny is assisting Bonnie in their efforts to reach out to local municipalities to let everyone know that this is a volunteer group of businesses, citizens and elected representatives to support oil and gas to learn more about their activities. She also let the board know that they were holding an information meeting regarding fracking at the American Legion on Monday, April 27, 2015 at 5:30 p.m.

Consent Agenda:        a.   Approval of minutes 03/30/2015

                                 b.   Approval of Financials and payment of bills:

Motion was made by Trustee Beach, seconded by Trustee Wafel to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

Old Business:              c. Preston Ranch Water Rights Purchase:

The board reviewed a proposed agreement to sell, and convey water rights to Preston Ranch, the agreement does not spell out the amount of water that will be sold, that will be determined by the state, they own 120 acres of surface land. The staff was asked to look into an estimate of legal fees to complete an agreement and the fees are estimated to be $1000.00 not to exceed 5-5.5 hours. The board discussed the amount for the sale, and asked what would fit into the Preston Ranch budget.

Bob Korthius, 3501 Rd 75, Roggen, CO addressed the board and stated that they rely on the lord to pay their bills, and thanked the board for the opportunity of having a well located on their property. He thanked Ryan Donovan for helping with the legal, and his willingness to offer his services to Preston Ranch at no charge. The board discussed the amount of investment that the town had in the well that is approximately $10,000 several years ago, and was determined that the well does not produce enough water to make it viable for town use at this time. The consensus of the board was to charge Mr. Korthius $500 for these water rights, Mr. Korthius however, offered to pay $1,000.00. Staff was directed to have the town’s water attorney, Paul Anderson, review the agreement that was prepared by Mr. Donovan, with Preston Ranch in agreement to pay Mr. Anderson’s fee. Once the agreement has been reviewed by Mr. Anderson it will be sent to Mr. Korthius, and Mr. Donovan for their acceptance. This agreement will come back to the board at the May meeting for consideration of approval.

                                    d.   ORDINANCE 2015-02 Emergency Ordinance approving a farm lease with easement:

Staff advised that Mr. Cook had agreed to the changes in this agreement.

Motion was made by Trustee Beach, seconded by Trustee Gfeller to approve Emergency ORDINANCE 2015-02. A roll call vote was taken Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Trustee Sparrow yes, Trustee Gfeller yes, Trustee Tyler yes and Mayor Kipp yes. The motion carried 7-0.

New Business:            e.   Public Hearing USR Links Logistics:

Mayor Kipp opened the public hearing at 6:30 p.m. Mayor Kipp read the memo to include in the record, all legal requirements were adhered to for the special use permit application from Links Logistics. Notice of the public hearing concerning the special use permit application, were published in the Greeley Tribune on Tuesday, March 10, 2015. Property owners within 300 feet of the property were mailed notice of the public hearings on Wednesday, March 18, 2015. Notice was posted on the property advising of the public hearings on Wednesday, March 18, 2015. The applicant has formally requested this hearing be continued to Monday, May 18, 2015 at 6:00 p.m. Staff recommends this hearing be continued to allo9w the applicant additional time to address some conditions concerning access and the use of the septic system. The public hearing closed at 6:32 p.m.

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to continue this public hearing to May 18, 2015 at 6:00 p.m. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Consideration to purchase a new mower:

Mayor Kipp reviewed the memo from Marc Johns, Public Works Director, and asked where the mower would be serviced. Mr. Johns replied that he had located several location for servicing in Brighton, and Greeley, and that his recommendation was to purchase the Swisher 66. He further explained the public works department mows the park at least 2 times a week during the summer as well as mowing the west side park to keep it clean and looking good, and that this is a lot of wear and tear on the mower.

Motion was made Trustee Beach, seconded by Trustee Tyler to purchase the Swisher 66 mower in the amount of $8949.00. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

                                    g.   Fair Book Ad:

A half page ad was recommended by the staff. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to purchase a ½ page for the Fair book in the amount of $$225.00. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

h    Request for support I-76 group:

Town Clerk, Debra Chumley, explained that the I-76 economic development group was planning a bus tour to highlight available property within the three towns of Lochbuie, Hudson, and Keenesburg, and the cost of this endeavor would likely reach $10,000.00. The group was seeking support from the three towns to cover a portion of the cost. There was much discussion, with the consensus being to support the group with $1000.00, in addition the board approved the purchase of sticky notes with the town logo to include in the goody bags. Staff was directed to purchase sticky notes for the bags.

Motion was made by Trustee Beach, seconded by Trustee Trustee Gfeller to sponsor the I-76 group with a platinum level sponsorship of $1000.00 and direct staff to purchase sticky notes for the bags. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

In addition the board indicated that they would email ideas for a catch phrase for the sticky notes to the clerk for consideration.

  1. Schedule meeting with Planning Commission:

Mayor Kipp advised the board that he and a few others had attended a DOLA planning workshop and one thing that was suggested was to hold a meeting with the board of Trustees, and the planning commission to make sure that everyone was informed and to improve communication. The board discussed available dates and determined that a workshop would be scheduled for Thursday, April 30, 2015 at 6:00 p.m., and directed staff to arrange this meeting.

Board Member Information and discussion:

  1. 1) Crime Report Weld County Sherriff’s Office: Mayor Kipp advised that Weld County has indicated that their cost for providing law enforcement to hand full of communities has surpassed what they are charging and wanted to communicate that they will be increasing the fees for this service. The amount of increase has yet to be determined, and may be phased in. The Mayor wanted to make sure everyone was aware that these services will be increasing.

      2) March Well Flow Data

      3) Thank you Year Book Ad

Staff Reports:

Public Works: Pubic Works Report: Marc Johns addressed the board and let them know that Weld Central High School had donated two soccer goals to the town and that they are getting a lot of use at Schey Park, and that there is a soccer team using these for practice two times a week. He also let them know that he is in the process of getting bids for the resurfacing of the basketball court, and would like to postpone the park committee meeting until next month.

 Legal

Engineering

Committee Reports

Board Member Comments:

Mayor Kipp introduced the town’s new public works employee, Tyler Madsen. The Mayor also let the board know that he had directed the engineers to work on several items that included the new GIS mapping for the town, and he was very impressed with the initial map that he had viewed, and was happy with the ability to update the maps quickly rather than using paper maps. He also advised the board that the next layer that would be added to the GIS would be all of the town’s easements, he also let the board know that staff was meeting with the Kent next week to go over the street plan to get started on some street repair and replacement.

Town Clerk, Debra Chumley, advised the board that she had met with Mike Tupa to discuss the possible use of the old grade school to convert into a museum, community room, and possibly some recreation space. She asked for board direction, to determine if this is something that the board wanted to pursue. The general consensus of the board was to direct staff to talk with the school board in regard to their level of interest in pursuing this since the building is owned by the school district.

Trustee Sparrow advised that she would not be able to attend the CML conference after all and asked if anyone else would like to go in her place.

Mayor Kipp let the board know that he had met with the county that day to go over a referral for waste management’s minor amemdment, and he felt that the town and the county were now heading the in the right direction in regard to open communication concerning referrals.

Adjournment: Motion was made by Mayor Kipp, seconded by Trustee Tyler to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:29 p.m.

TOWN -0OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, APRIL 20, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

Call to Order Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, April 20, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:30 p.m.

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Debra Chumley, Town Clerk

k. Liquor License renewal Ponderosa Inn:

Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the liquor license renewal for the Ponderosa Inn with the condition that they provide a copy of their current food license to the town. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:32 p.m. 

TOWN OF KEENESBURG

PARK COMMITTEE MEETING AGENDA

MONDAY, APRIL 20, 2015

IMMEDATELY FOLLOWING LIQUOR LICENSING AUTHORITY MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

Meeting rescheduled for May 18, 2015

Resurfacing of basketball court

Plans for the West baseball field

Committee discussion

May 18, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING AGENDA
MONDAY, MAY 18, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, May 18, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: None

Others Present: Kathleen Kelly, Town Attorney, Debra Chumley, Town Clerk

Public Comments

Consent Agenda:        a.   Approval of minutes 04/20/2015

                                          b.   Approval of Financials and payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Wafel to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

Old Business:

c. Preston Ranch Agreement to Assign Water Rights—

RESOLUTION 2015-08 approving the above agreement:

Dale Trowbridge, Chairman Preston Ranch Ministries, was present to represent Bob Korthius who was not able to attend. Mayor Kipp advised Mr. Trowbridge that if approved the agreement would be recorded with the Weld County, and then a bill would be prepared to include the attorney fees, the recording fees, and the $1000.00 fee for the water rights, and that they could pay all fees with one check.

Motion was made by Trustee Baumgartner, seconded by Trustee Sparrow to approve RESOLUTION 2015-08 approving an agreement to assign water rights between the Town of Keenesburg and Preston Ranch Ministries. . The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

                                    d.   Public Hearing SUP Links Logistics:

Mayor Kipp opened the public hearing at 6:04 p.m. He read the memo into the record as follows:

All legal notice requirements were adhered to for the special use permit applicant from Links Logistics. Notice of public hearings concerning the special use permit application, were published in the Greeley Tribune on Tuesday, March 10, 2015. Property owners within 300 feet were mailed notice of the public hearing on Wednesday, March 18, 2015 Notice was posted on the property advising of the continuance of the public hearings on Wednesday, April 22, 2015. The applicant has formally requested that the public hearing be continued to Monday, June 15, 2015 at 6:00 p.m. Staff recommends this hearing be continued to allow the applicant additional time to address some conditions concerning access and the use of the septic system. Trustee Beach questioned why we were continuing the hearing again. Mayor Kipp advised that the applicant was still working on access with CDOT and with the Weld County Public Health Department in regard to the septic system.

Motion was made by Trustee Beach, seconded by Trustee Tyler to continue the public hearing for Links Logistics special use permit to Monday, June 15, 2015. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

New Business:

  1. Weld Central Complex annexation:

      Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to direct staff to issue a letter requesting that School District RE-3J submit an annexation petition during the month of July, 2015, and further that the fee for application for annexation and zoning be waived. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

                                    f.    RESOLUTION Supporting the School District:

Mayor Kipp gave some background information in regard to the joint resolution. This resolution was prepared by the Town of Hudson, and has asked each town to adopt it as well. Staff was directed to talk with the school board in regard to their feelings about this resolution. The school board responded that while it was nice to have a resolution by the three towns supporting the school district, what they would prefer is something more substantial, such as perhaps an impact fee for the school. Kathleen, town attorney looked into this, and reported that the town cannot impose an impact fee for the schools, but can establish a cash in lieu of land dedication fee, to help defray the cost of new construction of schools. Mayor Kipp explained that this was not the type of fee they had desired, as the school district would not be able to use these funds for buildings maintenance. Trustee Beach discussed the resolution and asked why the town would not be interested in adopting the resolution just to solidify a united partnership with the other towns. Mayor Kipp stated that he was not opposed to the resolution but would like to see changes in the language, and try to come up with something that would actually help. Look into all three communities working together to adopt a cash in lieu of fee for future needs of the school district. Mayor Kipp advised he would talk with the Hudson Mayor, and see if something more substantial could be done.

g    Comprehensive Plan Map Amendment:

Mayor Kipp used the display land use map to show the section that were being recommended for change by the planning commission, sections 10, 11, 14, and 23 to an industrial land use.

Motion was made by Trustee Beach, seconded by Trustee Gfeller to set public hearings for June 4, and June 15 to consider amending the town’s comprehensive plan map. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Request reimbursement Summer Reading Program—Hudson Public Library:

Debra Chumley contributed to the Summer Reading Program on behalf of the town in the amount of $75.00, due to the fact that the request came in too late to be considered by the board. Motion was made by Trustee Sparrow, seconded by Trustee Tyler to reimburse Debra Chumley for her contribution to the program on behalf of the town. Motion carried 7-0,  Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Request for Donation—Lil Rebels wrestling:

The board declined to contribute to wrestling golf tournament.

  1. Consideration of Scope of work Water line extension project:

Mayor Kipp commented on the scope of work that item number 3 had not yet been completed, and that he felt that it was necessary to check the amount of water pressure that would be available once the water line extension was completed prior to moving forward Motion was made by Trustee Baumgartner, seconded by Trustee Sparrow to approve the scope of work for the water line extension with the condition that the system flow be adequate for the project. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Request for Bid Water Line Extension:

Mayor Kipp explained that the request for bid for the water line extension would be the next step, once we find out if there is enough pressure. Some of the water line will be in the county ROW by the century link building because there is not room for an additional easement, and we have already obtained the easement on the Cook property, and have gotten the easement from the town’s property to CR 14. Mayor Kipp commented that the project is likely closer to $300,000.00, and questioned tying into the 12 line with the 8”. No action was taken.

  1. Request for Bid Street Repair Replacement:

Mayor Kipp commented that more work needed to be identified on the RFB for the streets. Marc Johns. Public works Director, explained the project, and also let the board know that he was looking into slip lining the sewer lines rather than tearing up the streets, and did not have all of that information yet. No action was taken.

  1. Appointment of Hearing Officer abatement matters:

The town clerk read all sections of the abatement of nuisances section 7-1-120 of the Keenesburg municipal code. The board consensus was that it is necessary to have a hearing officer appointed prior to moving forward with any type of abatement. Kathleen agreed to serve as the town’s hearing officer. Motion was made by Trustee Tyler, seconded by Trustee Gfeller to appoint Kathleen Kelly as the town’s hearing officer. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Consideration of expenditure to match other town contributions to I-76 bus tour:

Town Clerk Debra Chumley explained that both Hudson and Lochbuie had sponsored this event at a $2000 level and that she felt that it was important that the three towns contribute equally to this economic development endeavor. Motion was made Trustee Beach, seconded by Trustee Sparrow to contribute an additional $1000.00 to the I-76 economic development group. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Consideration of Basketball Court Resurfacing:

Mayor Kipp commented that the bids being conserved were 50% over budget, and that the three bids were not all the same, each had a different thickness of concrete, and did not state what quality of material would be used, and that he felt that the engineer should put together the specs for the replacement. Motion was made by Trustee Beach, seconded by Trustee Gfeller to come back with bids and engineering recommendations at the next meeting in June. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Review Atmos Franchise Agreement:

Town Clerk, Debra Chumley explained that this item is for the board’s review only, legal has not finished its review of the agreement for recommended changes and it will come back to the board for review at the next meeting in June.

  1. Schedule Tablet Training:

The board selected several dates that included June 8, 9, and June 23 at 6:30. Staff will schedule and let everyone know when it will take place.

Board Member Information and discussion:

  1. 1) Crime Report Weld County Sherriff’s Office

      2) April Well Flow Data

      3) Thank you Weld Central Wood Shop

      4) Thank you SBDC

      5) Thank you After Prom

      6) Thank you Lauren Hyde

Staff Reports:

Public Works: Pubic Works Report

Legal

Engineering

Committee Reports

Board Member Comments

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:39 p.m.

 

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, MAY 18, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, May 18, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:40 p.m.

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

Roll Call

  1. Public Hearing Special Event Permit Southeast Weld Chamber August 15, 2015:

The staff advised the board that no written comments had been received by the clerk’s office and therefore no public hearing was necessary. Motion was made by Trustee Sparrow, seconded by Trustee Tyler to approve a special event permit for the southeast weld chamber of commerce. Motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Public Hearing American Legion Special Event Permit Keenesburg Days June 13, 2015:

The staff advised the board that no written comments had been received by the clerk’s office and therefore no public hearing was necessary. Motion was made by Trustee Sparrow, seconded by Trustee Tyler to approve a special event permit for the American Legion’s Keenesburg Days. Motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Liquor License renewal Keene Market:

The sheriff’s report revealed no concerns. Motion was made by Trustee Sparrow, seconded by Trustee Tyler to approve the liquor license renewal for Keene Market. Motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:39 p.m.

TOWN OF KEENESBURG

PARK COMMITTEE MEETING AGENDA

MONDAY, APRIL 20, 2015

IMMEDATELY FOLLOWING LIQUOR LICENSING AUTHORITY MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

Plans for the West baseball field

Committee discussion

June 15, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING AGENDA
MONDAY, JUNE 15, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, June 15, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Sandra Beach, Lisa Sparrow, Ken Gfeller (in at 6:01pm), Wendi Tyler, and Mayor Kipp were present.

Absent: Wilbur Wafel

Others Present: Kathleen Kelly, Town Attorney, Debra Chumley, Town Clerk, Marc Johns, Public Works Director, Chasity Elliott, Assistant Town Clerk, Rose E. Melville, Auditor

Public Comments

Consent Agenda:        a.   Approval of minutes 05/18/2015

                                    b.   Approval of Financials and payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Beach, Sparrow, Gfeller, and Tyler voting yes.

Old Business:

c. Public Hearing Links Logistics—Vacated:

Mayor Kipp advised that the public hearing was vacated.

                                    d.   Review proposed changes to Atmos Franchise Agreement:

Kathleen Kelly reviewed the red-line agreement and advised the Board they would need to decide on a term for the agreement. Debra Chumley advised that the last agreement was 10 years but they would like this agreement to be a 15 or 20 year term. Kathleen also stated that the board would need to decide how they would like to receive the payment. Debra recommended going with quarterly payments. After a brief discussion on how the payments were determined it was the decision of the Board that we add a section stating Atmos must notify the Town annually of the highest franchise fee paid. After a brief discussion by the Board it was concluded that the term would be 15 years, the franchise fee would be 5% and the payments would be made quarterly. Debra stated she had already sent Atmos a red-line because they have publication requirements they have to meet. Kathleen advised that the agreement needed two readings and would have to be at two separate meetings.

New Business: 

  1. Presentation of the 2014 Audit:

Rose E Melville presented the 2014 audit. She gave a brief overview which included the correction for the grant for the vehicles with Weld County the actual value of the property as

an expenditure. The change was made in the books. From 59 sample invoices 7 were not approved. She also stated that there were filing errors that were found and there were probably paper handling errors. She also let Debra know that it was probably better if she continued to reconcile the bank records to demonstrate a separation of duties. Trustee Beach made a motion to accept the Town of Keenesburg’s annual financial report year ending December 31, 2014 from Rose E Melville, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Beach, Sparrow, Gfeller, and Tyler voting yes.

                                    f.    RESOLUTION 2015-09 Approving a form contract for projects:

Debra gave an overview of the form contract that can be used for all budgeted projects. It would give the Mayor the authority to approve a bid and sign the contract. After a brief discussion the consensus of the Board was not to approve resolution 2015-09 and to instead set special meetings. Mayor Kipp made a motion to set special meetings on July 6 and August 3 at 6:00pm, seconded by Trustee Sparrow. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Beach, Sparrow, Gfeller, and Tyler voting yes. 

g    Request for Donation Hoff Elementary PTO:

Charlene Bye, 5023 CR 67 Keenesburg Co 80643, and Rosalba Martinez-Sharp, 150 N Main St Keenesburg CO 80643, stated that the money raised would help with fees

associated with the Fun-A-Thon. All the money raised at the Fun-A-Thon would go to help pay for field trips and class supplies. She asked the Town to be a T-Shirt sponsor which is a $500 donation. Stating it would get the Towns name out in the public eye. The Fun-A-Thon will be held on September 11 and she invited the Board to come and see what the event had to offer. Mayor Kipp asked if the sponsorship will help enhance education for the students. Rosalba commented that it helps with literacy and they were able to purchase chrome books to help with the online testing for the students and that 100% of the money raised goes to help the kids. Trustee Sparrow made a motion to make a $100 donation to Hoff Elementary PTO, seconded by Mayor Kipp. Mayor Kipp called for a roll call vote; Trustee Baumgartner yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes, and Trustee Tyler yes. The motion carried 6-0

  1. Public Hearing Comprehensive Plan Map Amendment:

Mayor Kipp opened the public hearing at 6:57pm. Debra Chumley stated that the Planning Commission passed Resolution PC2015-02 adopting the amendments to the land use map at their meeting held on June 4, 2015. Mayor Kipp gave an overview of the changes and the reasons for the amendments. There was no public comment made. The public hearing was closed at 7:01pm.

  1. RESOLUTION 2015-10 approving the comprehensive plan map amendment:

Trustee Beach made a motion to adopt Resolution 2015-10 approving the comprehensive

plan map amendment, seconded by Trustee Tyler. The motion carried 6-0, Mayor

Kipp, Trustees Baumgartner, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Water and Sewer rate increase discussion:

Debra explained the new rate structure for water and sewer rates and added that the increase would be 8%. The sewer structure will change completely. The Town will do away with the multipliers and everyone will be charged a flat fee of $11.00 and an additional charge of $5.45 per 1000 gallons of water based on average winter consumption during December to February. Which will cause a different sewer charge for each customer. This proposed increase will take effect on October 1, 2015. We would like to give advance notice to the residents that the change will be coming soon. After a brief discussion the Board recommended that staff inform the public of the proposed increase.

  1. Consideration of West Ball Field project:

Debra stated that the baseball field that is there would be upgraded to a regulation size baseball field on the west side of the park. The baseball field would be a memorial to Keith Kilker. She recommended that a committee be formed to solicit funds for the project. There is also a grant option that we can apply for it is $45,000 max and we would have to have $15,000 match. The match had to be at least $6,000 in cash and the rest could be in kind. There was a brief discussion about the name of the park, the solicitation letter, and the equipment building. The Board directed staff to form the committee.

Board Member Information and discussion:

  1.     1) Crime Report Weld County Sherriff’s Office

      2) May Well Flow Data

      3) Change in Sherriff’s contract:

Debra advised that 2016 contracts require 40 hours a week and we currently contract for rotating 4 hours 3 times a week and 2 times a week. After a brief discussion Mayor Kipp directed staff to approach the County Commissioners and ask for an additional year to budget for the change.

      4) Mosquito Report

Staff Reports: Administration:

Debra advised the Board that there was a pre-bid meeting tomorrow for the resurfacing of the Basketball court. The bid was sent out to 4 different contractors and we have only heard back from one. If there is only one contractor at the meeting then we will include the basketball court in the street project and will be seeking a contractor to do the painting and sealing portion of the project. At the last meeting the Board approved moving forward with the scope of work on the water line extension provided that the system flow would be adequate at the school. The engineer completed the modeling which determined that the pressure would be adequate for that project. The Fire Chief Tom Beach has no issues with the project. We have been meeting with Kent about the street project and have made decisions on which streets are in the most urgent need of repair. She gave an overview of the streets that needed repair and the cost. She also stated that there was a possibility that we would apply for a grant to cover some of the project next year. Danny gave an overview of how the engineer come up with a system of which streets were in the most urgent to repair. Debra informed the Board that we were awarded the grant for the water tank. Debra addressed the Board on the issue of weed violations and after a brief discussion it was decided that repeat offenders would be given a final notice with 7 days to comply and then be given a summons if they weren’t in compliance. Mayor Kipp let the Board know that the payment for the water line has been received for this year.

Public Works: Pubic Works Report

Marc Johns informed the Board that there was a State visit for the wastewater system today and it went well. He also let them know they were working on the water valve exercise program and continue to work on the park.

Legal:

Trustee Beach thanked Kathleen for her additions to the Atoms agreement.

Engineering

Committee Reports

Board Member Comments:

Trustee Baumgartner commented on the new procedure and thought it would work well with an additional staff member taking notes and thanked us for the change. She gave an update on the I-76 Bus Tour and said it went well. She stated she will be stepping down from the committee and that Debra Chumley and Danny Kipp will be taking over in her position. The committee sent out thank you notes to everyone who attended the bus tour and will be sending out a survey in the next week. Debra Chumley stated she has received 1 inquiry from the bus tour. 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:55p.m.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

July 6, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING AGENDA
MONDAY, JULY 6, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, July 6, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Others Present: Kathleen Kelly, Town Attorney, Debra Chumley, Town Clerk, Marc Johns, Public Works Director, Chasity Elliott, Assistant Town Clerk, Toni Pearl, Assistant Town Treasurer

Public Comments

Consent Agenda:        a.   Approval of minutes 06/15/2015

                                   b.   Approval of payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

Old Business:  None

New Business:

  1. Consideration E-Civis Agreement-Grant database service:

Debra Chumley gave an overview of the agreement and advised that it had not been reviewed by legal. She recommended that the Board consider a term of one year at a cost of $690, so that the value of this service could be evaluated. She further stated that the agreement did not need a signature until July 28, and recommended that the Board table the agreement until legal is given an opportunity to review it. There was a brief discussion on the services they provided. Mayor Kipp made a motion to table this agreement until July 20, 2015 and further direct staff to change this agreement to a one year agreement and have it reviewed by legal, seconded by Trustee Tyler. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

                                    d.   Consideration Rocky E-Bid Purchasing System Agreement:

Debra Chumley explained that this service allows the Town to post items that are for sale along with projects that require bids or quotes. The cost associated with this agreement is reimbursement of $195 for a press release, and $.48 per vendor to send notification that the town had joined the Rocky Mountain ebid system. There is a typo on section 3.1.2 the dollar sign was left off of the price for mailer. That was the only correction Kathleen noted. Debra recommended approval of the agreement. There was a brief description of the services they provide and who would have access to the jobs posted. Trustee Beach made a motion to adopt resolution 2015-12 entering into an agreement with International Data Base Corp dba BidNet, and authoring the Mayor to execute this contract, with the condition that legal has no recommendations for substantial changes to this agreement, seconded by Trustee Tyler. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Great Copier Contract Renewal:

Debra Chumley gave an overview of the lease. She advised that the service fees did increase slightly. There was a discussion on the charges and if our usage had decreased due to the paperless packets. Trustee Gfeller made a motion to adopt resolution 2015-11 approving a contract for service and supplies with Great Copier Service, seconded by Trustee Tyler. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

  1. I-76 Imagination Bus Tour Sponsorship: Debra Chumley advised that the bus tour was a great success and was under budget. The I-76 group is requesting that all donors allow them to retain the donations that were received. Alternatively the town does have the option to receive a pro-rated refund.   The funds would be used for further economic development opportunities and to promote the I-76 corridor. All other donors, except the towns and county, have agreed that the I-786 group retain the funds. Debra recommended we allow the group to retain the funds. There was a discussion on how much the refund would be. Trustee Baumgartner stated that it is a good group and most of the startup money was out of their own pockets. Trustee Sparrow expressed concerns that it is tax payer money that would be sitting there without the Board knowing what the money is going to be used for and felt the town should get a refund. Debra commented that this group is currently the only economic development vehicle available to the town. There was a brief discussion on how to track how the money is being spent and if they give out monthly statements. Trustee Baumgartner advised the meetings are open to the public and anyone can attend to see how the money is being spent. Trustee Beach made a motion that the I-76 Economic Development Initiative Steering Committee retain the surplus sponsorship funds that were donated by the Town of Keenesburg to further advance economic development in the I-76 corridor, seconded by Trustee Tyler. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.
  1.    1) June Well Flow Data

  2) Change in Sherriff’s contract—follow up: Debra Chumley advised she had contacted Commissioner Kirkmeyer and asked that the Board of County Commissioners consider an extension of time for the new contract provisions requiring a full time deputy. Commissioner Kirkmeyer stated she would discuss this issue with the Commissions and let us know when a decision has been reached.

  3) Thank you Preston Ranch Ministries: Mayor Kipp stated that they are in the publication process for the well permit.

4) Thank you I-76 ED Group

5)   Mosquito Report

Staff Reports: Administration:

Debra advised the Board that the pre-bid meeting for the street report had taken place and there were no contractors in attendance. Kent followed up with the contractors and one was in an accident on the way and the rest were too busy to complete the job this year. After a discussion with Kent there are a couple of options we can accept the one bid and see if we can get two more, extend the time and make it a 2015/2016 project or just hold the project for January 2016. In addition the staff plans to incorporate the basketball court into the street project. After a discussion the general consensus of the board was to wait and put the entire project out for bid and schedule the project for 2016 and the Board agreed with that decision.

Debra announced that the Town will be applying for a grant in the next cycle to replace aging water infrastructure.

Debra advised the Board that the Town was awarded the grant for the water tank and that the contract should be arriving in the next two to three weeks, once executed the project can move forward.

The RFB for the waterline is ready to be posted now that the bidnet has been approved, this project will be posted by the end of the week.

Weld Central is ready to move forward with the annexation application a meeting will be scheduled with Lisa Clark, the business manager, and Greg Rabenhorst, superintendent soon.

The Atmos franchise agreement will come before the Board on July 20 and is still going back and forth between the attorneys. The ordinance will be read out loud at the meeting, she asked if the board preferred to have it read in the meeting or in a separate room. The general consensus of the board was to have the ordinance read during the meeting.

Debra advised she has placed an article in the paper about the water/sewer rate increase and the upcoming projects. One negative comment was received on our Facebook page in reference to the upcoming projects.

The committee for the baseball field has not yet been formed, a notice will be placed on the facebook page.

No action on the sculpture garden yet.

The evaluation estimate for the old elementary school came in at $2200.00. The board previously agreed to pay half, this expense has been approved by the Mayor in the amount of $1100.00. This will only assess the condition of the building and won’t include any cost estimates.

The I-76 meeting is scheduled for this Thursday July 9th at 6:30 at Lochbuie.

The next special board meeting is August 3rd and I believe our timeline for the waterline bid is going to come in at that time if not it will be cancelled.

Public Works: Pubic Works Report

Marc Johns advised that the water valve exercise had been completed as well as a few improvements at the park with materials donated by Trails End Landscaping. The sewer jetting project will being in the next couple months. The sewer jetting may cause some odors for residents.

Legal

Engineering

Committee Reports

Board Member Comments 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 6:38p.m.

ATTEST:        

Debra L. Chumley, Town Clerk                                                                                                                                   

Danny R. Kipp, Mayor

July 20, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING AGENDA
MONDAY, JULY 20, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on  Monday, July 20, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, and Mayor Kipp were present.

Absent: Trustee Wendi Tyler personal conflict

Others Present: Kathleen Kelly, Town Attorney, Marc Johns, Public Works Director and Chasity Elliott, Assistant Town Clerk

Public Comments

Consent Agenda:        a.   Approval of minutes 07/20/2015

                                    b.   Approval of payment of bills:

Motion was made by Trustee Gfeller, seconded by Trustee Sparrow to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

Old Business: None

New Business:

  1. Consideration E-Civis Agreement-Grant database service—RESOLUTION 2015-13:

Mayor Kipp read the memo that was provided in the board packet. Trustee Baumgartner made a motion to approve resolution 2015-13 approving an agreement between the Town of Keenesburg and eCivis Inc. for a subscription to their grant database, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

  1. Executive session:

Kathleen Kelley stated that Atmos Energy would like to address the Board before the executive session on the remaining areas of concern. Darwin Winfield Manager of Public Affairs, 1200 11th Ave, Greeley, Co 80631 with Atmos Energy gave an overview of the issues that he and Kathleen had been working on in the last week. The issues included section 3.2 fees for street cut permits Atmos Energy is asking that the fees be waived. The next is section 3.3 which is the notification of changes in franchise fee payment with other entities. After a brief discussion all parties agreed that the wording in the United Power franchise agreement would be adequate. The last issue is in section 5.3 relocation of facilities in rights of way. There was a brief discussion on the issue of public verses private rights of way. It was Kathleen’s recommendation not to treat private easements in a separate manner and consider them all public rights of way. She explained that the town needed to retain the ability to maintain their rights of way. After a brief discussion this section will revert back to the original verbiage. Motion was made by Trustee Baumgartner, seconded by Trustee Beach to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the Atmos Energy Franchise Ordinance. A roll call vote was taken, Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, and Trustee Gfeller yes. Motion carried 6-0 

Mayor Kipp stated that the time was 6:36 p.m. and the executive session had concluded. The participants in the executive session were: Kathleen Kelly, Town Attorney, Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Lisa Sparrow, and Trustee Ken Gfeller. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

  1. Atmos Franchise ORDINANCE 2015-03 1st Reading:

Mayor Kipp stated that during the discussion the Board agreed to waive the permit fee of $100, 3.3 would be changed to reflect the wording in the United Power agreement and 5.3 would be left as recommended by the Attorney. Attorney Kathleen Kelly advised the Board to approve the ordinance on 1st reading and order it published with the changes as noted. Trustee Baumgartner so moved, seconded by Trustee Wafel. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. There was a brief discussion on publication and the date of next meeting. The Board decided to set the ordinance for second reading at the meeting to be held on August 3rd.

  1. RESOLUTION 2015-14 Grant application for Water line replacement:

Mayor Kipp advised the board that along with the street project the town had 4 streets that need total rehab so the town will be replacing the water lines under those streets and will then incorporate the repair of the streets in this grant. Trustee Beach made a motion to adopt resolution 2015-14 authorizing the staff to submit a grant application to the Colorado Department of Local Affairs attempting to obtain energy and mineral impact funds for identified water main replacement, seconded by Trustee Sparrow. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

  1. RESOLUTION 2015-15 Joint resolution supporting the School District (Review Only):

Mayor Kipp gave an overview of how the resolution transpired and read the resolution. After a brief discussion it was the consensus of the board that the resolution was appropriate and the changes were agreeable.

h. 1) Mosquito Report

Staff Reports: Administration:

Mayor Kipp advised the Board that he and Todd Hodges, Town Planner, would be meeting with the school district tomorrow to review the annexation.

The water line pre-bid meeting was a great success. The bid was posted on e-Civis and there were a total of 20 companies that attended. The Board will probably have a special meeting on August 25th to approve the staff recommended contractor.

The number of oil and gas employees that live within Town limits has increased from 38 to 52. This should increase the town’s portion of the severance taxes and estimated $25,000

Staff will be starting to work on recommended revisions to the personal policy this month so the Board should see something before them in the next month or so.

Public Works: Pubic Works Report

Marc Johns advised this week there will be a patch area in front of the Fire Department that will be replaced on Thursday morning.

In the last couple weeks the public works department has been working on well #7 that went down. The problem was a coupler that went bad and has been repaired.

The public works department has been working around Town replacing street signs. The town was a part of a safety project through CDOT and were awarded approximately 50 signs, free of cost to the Town.

Reminder that next month sewer jetting will start.

The fair is coming up next month and the town is looking for volunteers to help with the float. There was a brief discussion on the parade and the float. It was decided that if anyone wanted to volunteer they should contact Deb.

Legal

Engineering:

Mayor Kipp advised the Board that the town has spent a lot of money on engineering this year but it has been a huge help through these projects having someone on board.

Committee Reports:

Board Member Comments:

Trustee Baumgartner stated she had attended the CML Conference and really liked the two year budget as a time saving tip for the administration. She also stated she learned that the news media no longer investigates their stories and they are getting stories from all sources of social media and that the Town has the right to give additional information if needed.

Trustee Gfeller stated that the Chamber is co-hosting an after-hours business meeting on July 23rd in Greeley and would like to know if anyone else would like to attend. Trustee Baumgartner stated she would attend. Trustee Gfeller was advised by Mayor Kipp to send any of the informational emails to Chasity to forward to the Board. 

Adjournment: Motion was made by Mayor Kipp, seconded by Trustee Beach to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 7:02p.m.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

August 3, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
MONDAY, AUGUST 3, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, August 3, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m. 

Pledge of Allegiance 

Roll: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler and Mayor Kipp were present.

Absent: None

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Toni Pearl, Assistant Town Treasurer.

Public Comments: None.

Old Business: None.

New Business:

  1. Approval of minutes 07/20/2015:

Motion was made by Trustee Beach to approve the minutes from July 20, 2015, seconded by Trustee Gfeller .The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes

  1. Atmos Franchise—Adoption of Emergency ORDINANCE 2015-03 2nd reading

Mayor Kipp advised the board that a change needed to made to the adoption date on page 11 of the ordinance. He stated that the date should be changed from August 17 to August 3, 2015 to reflect today’s date.

Motion was made by Trustee Sparrow, seconded by Trustee Tyler to adopt ORDINANCE 2015-03 changing the adoption date from August 17 to August 3, 2015. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. RESOLUTION 2015-16 Approving and authorizing the Mayor to Sign an agreement for an energy and mineral impact assistance grant

Debra Chumley gave an overview of the resolution and advised that it gives the Mayor authority to execute and accept the grant contract.

Motion was made by Trustee Beach, seconded by Trustee Sparrow to approve RESOLUTION 2015-16approving and authorizing the mayor to sign an agreement for an energy and mineral impact assistance grant. The motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

Executive Session:

Motion was made by Mayor Kipp, seconded by Trustee Beach to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4) (e) regarding a possible agreement to extend a water line east on CR 59 on Hwy 52 approximately 2,000 feet. A roll call vote was taken. Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Gfeller yes and Trustee Tyler yes; motion carried 7-0.

Mayor Kipp stated that the time was 6:40 p.m. and the executive session had concluded. The participants in the executive session were: Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Ken Gfeller, Trustee Wendi Tyler and Debra Chumley, Town Clerk. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

Board Member Information and discussion:

  1. 1) Mosquito Report

Staff Reports: Administration

Public Works: Pubic Works Report

Marc Johns advised the Board that the public works department will be working on painting the cross walks and parking stripes over the next couple of days. He let the board know that sewer jetting would take place over the next 2-3 weeks, and that Burlington Northern had completed the repair on East track and that it would need some additional work done.

Legal

Engineering

Committee Reports

Board Member Comments 

Trustee Sparrow stated that the town should continue to support the Wild Animal Sanctuary.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; the motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller and Tyler voting yes. The meeting adjourned at 6:42p.m.

ATTEST:                                                                                                                                   

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk

August 17, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, AUGUST 17, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on 
Monday, August 17, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance 

Roll Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller and Mayor Kipp were present

Absent: Wendi Tyler

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Toni Pearl, Assistant Town Treasurer.

Public Comments: None

New Business:      a.   Commissioner Kirkmeyer New Weld County Sheriff’s Contract

Commissioner Barbara Kirkmeyer asked the Board and Staff what questions or concerns they had in regard to the contract. Debra Chumley advised Commissioner Kirkmeyer that the Town does not have money in the budget to accommodate a full time officer and asked if there was a possibility that the town could enter into a contract for indirect services only. Commissioner Kirkmeyer stated that this was not the intent of the new contract however she would discuss this possibility with Board of County Commissioners. She then advised the Board that Weld County is working on phasing out contracts and that the Sheriff’s department did not have jurisdiction within the town unless a contract existed. The Board went into further discussion regarding indirect and direct patrol services within the town. Mayor Kipp advised the board and Commissioner Kirkmeyer that the town is currently working with Fort Lupton to pursue some law enforcement alternatives, but that we had not heard back from them yet. He also stated the town is exploring all options and that we do not want to cut ties with Weld County entirely. There were no further questions for Commissioner Kirkmeyer, Mayor Kipp thanked her for her time.

Consent Agenda:        b.   Approval of minutes 08/03/2015

                                          Approval for payment of bills

Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach,

Sparrow and Gfeller voting yes

Old Business:  None

New business cont.:  

c.   Engagement letter auditor-Rose Melville

Debra Chumley advised the board that nothing in the engagement letter had changed from last year. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the Engagement letter for auditor-Rose Melville. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes

  1. RESOLUTION 2015-17—water and sewer rate increase

Debra Chumley advised the board that this water and sewer rate increase was scheduled to be brought to the board in September but was brought earlier because this allows the residents time to dispute bills in case of any leaks that may have occurred during the calculation period of December-February. The rate associated with this increase will be recalculated every year July 1 and will go into effect November 1 instead of October 1. Motion was made by Trustee Gfeller, seconded by Trustee Baumgartner to approve RESOLUTION 2015-17 establishing water and sewer rates. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes 

  1. RESOLUTION 2015-18—Liquor License Fees

Debra Chumley advised the board that there was a temporary reduction in the states liquor licenses fees effective January 1, 2015. Motion was made by Trustee Sparrow, seconded by Trustee Beach to approve RESOLUTION 2015-18 concerning liquor license fees. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

  1. Discussion of ordinances concerning sidewalks

Debra advised the board that there was nothing in the code about sidewalks within the Town other than snow and ice removal. The Boards attention was brought to Kathleen’s comment on the bottom of the memo. The board discussed different ways to address sidewalk repair and Debra recommended that they come back to the next meeting with ideas for a possible ordinance about sidewalks, where Kathleen will be in attendance.

  1. Schedule joint workshop session with Planning Commission

Debra Chumley recommended that the workshop be scheduled sometime in October to go over the budget. Trustee Baumgartner suggested October 21st and Trustee Sparrow suggested October 26th. Mayor Kipp advised the board that October 21st and October 26th will be suggested to the planning commission at the next meeting on September 3rd.

h. Schedule special meeting for CR 59 waterline project contract

Mayor Kipp suggested August 25, 2015 to schedule a special meeting to award the waterline project contract. Motion was made by Trustee Baumgartner, seconded by Trustee Sparrow to schedule a special meeting for the CR 59 waterline project contract for August 25, 2015 at 6:00 p.m. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes

Board Member Information and discussion:

  1. 1) Mosquito Report

             2) Well Flow Data July
             3) thank you from Vicki Walter

Staff Reports:        Administration:

Debra Chumley advised the Board that there is a gentleman interested in Fair Meadows he is currently in a possible agreement with Troy. She mentioned to the board that Corey Gardner’s team will be in the meeting hall on Friday August 21, 2015 10am- 12pm to answer questions. 

Public Works: Pubic Works Report

Marc Johns advised the Board that there was no update from Burlington Northern in regard to the East track. Painting is completed in town, the parking stripes were widened and the donated signs from CDOT were placed throughout town.

Legal

Engineering

Committee Reports

Board Member Comments

Trustee Sparrow shared that the town had won second place in the non-commercial category in the Southeast Weld County Fair and Rodeo Parade.

Adjournment

Motion was made by Mayor Kipp, seconded by Trustee Gfeller to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 7:16 p.m.

ATTEST:                                                

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk

August 25, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
TUESDAY, AUGUST 25, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on 
Tuesday, August 25, 2015, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow and Mayor Kipp were present

Absent: Trustee’s Wendi Tyler and Ken Gfeller

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Toni Pearl, Assistant Town Treasurer.

Public Comments

New Business:  a.   Approval of minutes 08/17/2015

Motion was made by Trustee Sparrow to approve the minutes from August 17, 2015, seconded by Trustee Beach .The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach and Sparrow voting yes.

b. RESOLUTION 2015-19— Approving a contract with Aisa Civil, Inc. for the CR 59 waterline project.

Debra Chumley advised the board that all bids were reviewed and summarized on the spread sheet provided in the board packet that shows a line by line item of the cost of each bid ranging from $280,885.00 to $431,738.00. Debra mentioned there was an error on the request for bid on the number of units for item number six which was the waterline lowering. It should have reflected three units. Staff recommendation is to award the bid to Aisa Civil, Inc. and have the contract amount reflect the additional unit at a cost of $3,870.00 which brings the contract total to $284,755.00. The board was advised that the Towns engineer had previously worked with Aisa Civil, Inc and mentioned they were easy to work with. Motion was made by Trustee Baumgartner, seconded by Trustee Beach to approve RESOLUTION 2015-19- Approving a contract with Aisa Civil, Inc. for the CR 59 waterline project. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach and Sparrow voting yes.

Staff Reports:       Administration

Debra advised the board that a previous approved resolution regarding water and sewer rates will be brought back to the board at the next meeting because of a miscalculation in the study that decreases revenue. Initially the study was done for November, December and January instead of December, January and February. The board discussed possible options to apply to the calculation of the water and sewer rates find a happy medium for everyone in the Town.

Public Works: Pubic Works Report

Legal

Engineering

Committee Reports

Board Member Comments

Trustee Wafel asked if there was a possibility the town hire a retired officer. Mayor Kipp advised the board that Debra is currently looking into that possibility.

Trustee Baumgartner mentioned that Lochbuie’s police department has completely changed and suggested the town look into services with them. Debra mentioned the town’s best course of action is to hire a part time marshal or retired police officer and she is doing the research.

Adjournment

Motion was made by Mayor Kipp, seconded by Trustee Beach to adjourn the meeting; the motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach and Sparrow voting yes. The meeting adjourned at 6:13 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

September 21, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING AGENDA
MONDAY, SEPTEMBER 21, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, September 21, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m. 

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: Trustee Cindy Baumgartner

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director, Chasity Elliott, Assistant Town Clerk

Mayor Kipp added agenda item h1 sidewalk repair

Public Comments

Consent Agenda:              a.   Approval of minutes 08/25/2015
                                                Financials and payment of bills

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

Old Business:             

b.   Scope of work for new water tank: Mayor Kipp gave an overview of the scope of work for the new water tank and advised the Board that the grant had been awarded. He also stated that the estimate of $22,000.00 needed to be approved so the construction design could begin. Trustee Beach made a motion to accept the scope of work for new water tank from Telesto, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

      c.         Reconsider RESOLUTION 2015-17: Debra Chumley asked the Board to reconsider Resolution 2015-17 due to a miscalculation which would decrease the revenue for the sewer fund. Trustee Sparrow made a motion to reconsider Resolution 2015-17, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

New Business:

  1. RESOLUTION 2015-17 Establishing Water and Sewer Rates: Debra Chumley advised the changes in the resolution consisted of; the base fee being raised to $26.00, and the fee based upon consumption per 1000 gallons would be reduced to $3.15 and the effective date would be move to January 1, 2016. After a brief discussion in regard to the changes Trustee Beach made a motion to adopt Resolution 2015-17 establishing water and sewer rates as proposed, increasing the base sewer rate from $11.00 to $26.00, and decreasing the per 1000 gallon consumption charge from $5.45 to $3.15 and changing the effective date to January 1, 2016, seconded by Trustee Wafel. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.
  1. CIRSA Renewal: Debra Chumley reviewed the renewal and advised the Board that the renewal fee would be $15,174 if the town applies all available credits to this year’s premium. Debra recommended that the credits be used to reduce the fee. Trustee Beach made a motion to approve the renewal of property and casualty insurance offered by CIRSA for 2015 in the amount of $15,174.00, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.
  1. Humane Society Renewal—RESOLUTION 2015-20: Debra Chumley gave an overview of the changes to the contract. There was a brief discussion on the indemnification clause being removed and the Board decided the agreement was acceptable without it. Trustee Beach made a motion to approve Humane Society renewal Resolution 2015-20, seconded by Trustee Sparrow. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

                             g.   Memorial Field Fundraising Letter: Debra Chumley advised the Board that she had provided them with a revised letter that changed the cost because the committee is proposing the use of sod rather than seed. There was a discussion in reference to the letter, the name of the baseball field, and use of town resources. Dwaine Barclay, 320 N Cedar St Keenesburg CO 80643, addressed the Board and advised them that he had written the letter based on the information that was provided to him and the discussion at the committee meeting. He understands and agrees with the reason for the name change. He also stated that some of the donations will be in kind contributions of services and will be a combined effort with the cash donations. The Board decided the name of the baseball field should be Keenesburg Memorial Baseball Field in Honor of all in the area that have been lost, using plaques stating the names of Keenesburg residents that have passed away. The Board directed staff to revise the letter send it out to the Board to make comments then make changes and have it available at the next board meeting for approval.

h.   Presentation of the 2016 Budget: Debra Chumley summarized the proposed budget and reviewed proposed capital expenditures to include, laser fische software and scanning for administration, the proposed new water tank, a decholr system for wastewater, and a to be decided park upgrade. She also gave an overview of the options for law enforcement for next year, stating that the Weld County Commissioners had agreed to allow indirect services only and that she was waiting on an updated agreement to be presented at the next board meeting.

h1. Sidewalk repair: Debra Chumley gave an overview of the repair and the estimate for the sidewalk. She also stated that due to the damage it is necessary to have it replaced as soon as possible due to public safety. The Board reviewed the quote and approved the repair of the sidewalk on Gandy Ave, with the exception to gather at least three quotes. Trustee Sparrow made a motion to approve the emergency sidewalk repair on Gandy Ave west of Gray Cara Care Home for the 436 square feet not to exceed $6,104.00 per the estimate provided from Arrowhead Construction, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

Board Member Information and discussion:

  1. 1) Weld County annual town/county dinner October 29, 2015: Debra Chumley advised that the Board needed to RSVP by the end of October.

      2) Mosquito Report

      3) Crime Report Weld County Sheriff’s Office

      4) August Well Flow Data

      5) Joint workshop with Planning Commission scheduled for

       October 26, 2015 at 6:00pm: Debra Chumley advised that the Planning Commission decided that October 26, 2015 at 6:00pm would work best for them. Mayor Kipp advised that he may not be in attendance.     

Staff Reports:    Administration: Mayor Kipp advised the Board that staff is working on the annexation for the school.

Public Works: Pubic Works Report: Marc Johns advised the Board that BNSF has removed the sidewalk on the west tracks and would be pouring the new sidewalk tomorrow. There was a discussion on when BNSF would be repairing the east crossing. Marc stated that he didn’t believe that would be happening. Marc gave an overview of the waterline project.

Legal

Engineering

Committee Reports

Board Member Comments: Trustee Gfeller asked when the frames under the Chamber sign will be complete. Marc advised that there wasn’t a scheduled time for the completion of the sign. There was a discussion on who has been watering the plants and flowers on Town property and the board expressed their gratitude and thanks to Leo and Karen Johns.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:01p.m.

ATTEST:                                                                                                                                   

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, SEPTEMBER 21, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

Call to Order Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, September 21, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:01 p.m.

Roll Call: Board members present: Trustee’s Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: Trustee Cindy Baumgartner

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director, Chasity Elliott, Assistant Town Clerk

j.    Liquor license transfer—Korner Kitchen Cafe: Trustee Sparrow made a motion to approve the liquor license transfer from Dos Hijos to the Korner Kitchen Café, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:02p.m.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

October 5, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
TUESDAY, OCTOBER 5, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in a special session on Monday, October 5, 2015, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance 

Roll: Board members present: Trustee’s Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler and Mayor Kipp were present.

Absent: Trustee’s Cindy Baumgartner and Wilbur Wafel

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Chasity Elliott Assistant Town Clerk.

Public Comments

                              a.   Approval of minutes 09/21/2015

Motion was made by Trustee Beach to approve the minutes from September 21, 2015, seconded by Trustee Gfeller. The motion carried 5-0, Mayor Kipp, Trustees Beach, Sparrow, Gfeller and Tyler voting yes.

Old Business:             b. Memorial Field Fundraising Letter:

Debra Chumley stated the letter was rewritten to include the requested changes. After a brief discussion motion was made by Trustee Gfeller to approve the fundraising letter for the memorial baseball field as presented, seconded by Trustee Tyler. The motion carried 5-0, Mayor Kipp, Trustees Beach, Sparrow, Gfeller and Tyler voting yes.

                                            c. Consideration to purchase a 2005 Johnston Street:

Debra Chumley informed the Board the purchase was for a 2005 Johnston Street Sweeper in the amount of $25,000.00. She also stated that the sweeper would be a significant upgrade for the Town and based on prices she had seen at auctions this is a very good deal. Debra advised the Board that the sweeper would need new side brooms which would be approximately $600.00. Marc Johns stated he had driven the sweeper for about 30 minutes and the sweeper was in excellent condition and the maintenance was well documented. There was a discussion on the hours used and what the Town was going to do with the old street sweeper. Debra advised the Towns old street sweeper would either be sold or scrapped depending on its value. Trustee Tyler made a motion to approve the purchase of a 2005 Johnston Street Sweeper from the Town of Eagle in the amount of $25,000.00 and to allow staff to arrange for the pick-up and delivery of the equipment, seconded by Trustee Beach. The motion carried 5-0, Mayor Kipp, Trustees Beach, Sparrow, Gfeller and Tyler voting yes.

Board Member Information and discussion:

1) September Well Flow Data

2) Weld County annual town/county dinner October 29, 2015: Debra Chumley advised she would need to RSVP so she would need a count soon.

3) Crime Report Weld County Sheriff’s Office

4) DOLA Grant Award Letter: Debra Chumley informed the Board that the Town had received an additional grant from DOLA for the water main replacement under 4 streets. She advised that the grant was for approximately $200,000 and would be included in the street project for next year along with the resurfacing of the basketball court.

Staff Reports: Administration

Debra Chumley reported that she was planning working on an application letter for an administrative grant from DOLA that would allow for all of the sewer lines in Town to be videoed next year. She stated this would be a matching grant and if awarded would give the town the opportunity to complete the planning phase of the slip-lining project in 2016. She further stated that the small water and wastewater grants through the department of public health in environment may be worth looking at for the slip lining project.

Debra stated she is working with Weld County, along with the other jurisdictions, on a hazard mitigation plan and the last meeting will be held on October 8th. Being a participant in this program allows the town to maintain its eligibility for FEMA funds in the event of a disaster.

Debra also stated the I-76 group meets on the same day and that she would have a report for the Trustees at their next meeting.

Debra reminded the Board of the joint workshop scheduled on October 26th.

Debra advised the Board that the Sheriff’s contract has been worked out for indirect services only and will be on the agenda for the next meeting; along with changes to the personal policy.

Public Works: Pubic Works Report:

Marc Johns advised that the waterline project is going very smooth and was started at the south end. He also stated that the restrooms have been closed.

Legal

Engineering

Committee Reports

Board Member Comments 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; the motion carried 5-0, Mayor Kipp, Trustees Beach, Sparrow, Gfeller and Tyler

voting yes. The meeting adjourned at 6:14 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, OCTOBER 5, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

Call to Order Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in a special session on Monday, October 5, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:14 p.m.

Roll: Board members present: Trustee’s Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler and Mayor Kipp were present

Absent: Trustee’s Cindy Baumgartner and Wilbur Wafel

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Chasity Elliott Assistant Town Clerk.

      e.         Temporary Liquor license Country Liquors LLC: Trustee Sparrow made a motion to approve a temporary liquor permit for Country Liquors LLC, seconded by Trustee Tyler. The motion carried 5-0, Mayor Kipp, Trustees Beach, Sparrow, Gfeller and Tyler voting yes.

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting. The motion carried 5-0, Mayor Kipp, Trustees Beach, Sparrow, Gfeller and Tyler

votingyes. The meeting adjourned at 6:14 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

November 16, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
TUESDAY, NOVEMBER 16, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643 

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on Monday, November 16, 2015, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m. 

Pledge of Allegiance 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller and Mayor Danny Kipp were present.

Absent: Trustee Wendi Tyler

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Chasity Elliott Assistant Town Clerk.

Mayor Kipp amended the agenda moving item f, resolution 2015-26 approving a water service and annexation agreement, above c old business.

Public Comments

Consent Agenda:        a.   Approval of minutes 10/19/2015

  1. Financial reports and payment of bills

Motion was made by Trustee Beach, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

  1. RESOLTUION 2015-26 Approving a water service and

annexation agreement: Debra Chumley stated there were a few changes specifically item number 1. There is a cost recovery agreement in place with the School District which brings the total price to $16,334.57. Debra stated the other change to the agreement was item number 6 in which Mr. & Mrs. Cunningham have requested that the Town bare the cost of the annexation. Debra read item number 6. Debra advised she felt this was a reasonable request and negotiations were made in good faith. There was a discussion about the request for the cost of annexation and Mayor Kipp stated this isn’t going to be standard in all agreements. Trustee Gfeller made a motion to approve resolution 2015-26 approving a water service and annexation agreement between the town and David and Karla Cunningham, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

Mayor Kipp called for a recess at 6:06 p.m. so the agreement could be signed. The meeting resumed at 6:12 p.m.

Old Business:   c.   RESOLUTION 2015-25 Approving a law enforcement

agreement with the Weld County Sheriff’s Department: DebraChumley advised that the Town was still working on a contract with the Town of Lochbuie that will be presented to the Board at the December meeting. It was advised that the Board enter into an agreement with Weld County so the Town isn’t left without law enforcement. The budgeted amount for Law Enforcement for next year is $65,000. Lochbuie will provided us with 21 hours a week in coverage and will vary hours so no one will know when they are in Town. There was a brief discussion on the $65,000 and why it was in the Weld County agreement. Debra explained it was placed in the Weld County agreement because that was the budgeted amount. Trustee Beach made a motion to adopt resolution 2015-25 approving an agreement for law enforcement serviced between the Weld County Sheriff’s Office and the Town of Keenesburg for an expenditure not to exceed $65,000.00 during the 2016 calendar year, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

  1. 2016 draft budget: Debra stated there were a few changes; line

219 included the I-76 billboard with the Wild Animal Sanctuary that expense has been removed from the budget but Pat Craig is going to continue on with it; line 228 is at $65,000 for law enforcement for the year which dropped by $20,000; next line 246 was increased by $10,000 which will allow gravel to be placed on road 16 ½. Debra stated she would like to propose an increase in Line 247 street lighting by $15,000 to allow the lighting to be converted to led lights which will allow us to replace 5 or 6 in town. She stated she would like to use $5000 and match it with $5000 from our underground credits. This will take years to convert all the lights but the leds illuminate well and it is a safety measure. The general fund would be at a loss of $18,248.00. There was a calculation error the fund balance year end on the water fund is going to be, line 28, $415,778.00. The budget includes a 4 ½ increase for salaries across the board which will create a pool for the Mayor to draw from for future increases. Mayor Kipp gave an overview of the pool for salaries and also stated that the street light project will be in the budget but will remain on the bottom of the project list. Debra also stated that we received the sewer line grant to video the sewer lines which will complete the project all at once.

New Business: e.   RESOLUTION 2015-24 Approving an amendment to Exhibit A

for the agreement for services between the town of Keenesburg and Telesto Solutions, LLC: Debra Chumley gave an overview of the amendment and stated it would be an increase in rates; the hourly billing rates will increase by $5 or $10. Debra recommended approving the resolution. Mayor Kipp and Marc Johns agreed that everyone at the firm were wonderful to work with and there was always someone there to help. Trustee Beach made a motion to approve resolution 2015-24 approving an amendment to Exhibit A of the agreement for engineering services between the town and Telesto Solutions Inc., seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

  1. ORDINANCE 2015-05 Changing the setbacks for buildings along Main Street - Set public hearings: Debra gave some background information in regards to the change and why it was necessary. She stated that the Planning Commission reviewed the ordinance and recommended that the ordinance be approve with the change of extending the zero lot lines to Crawford Ave. She also stated that the Board would need to set the public hearings for December 10 and December 14. There was a brief discussion on the definition of a zero lot line and the change to the ordinance. Mayor Kipp made a motion to set public hearing for Planning Commission for December 10 and the public hearing for the Board of Trustees on December 14, seconded by Trustee Wafel. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.
  1. Proposal for Geotech Investigation for water tank: Debra Chumley informed the Board that there needed to be a geotech evaluation on the property where the tank is going to be installed to determine the soil and base that will be under the tank. Kent got 3 estimates and recommended Soilogic because they were the lowest and they meet the scope of work he requires. The agreement will be between Telesto and Soilogic. Debra stated Soilogic came in under the amount budgeted for. Trustee Beach made a motion to accept the proposal for geotech investigation with Soilogic through the Telesto agreement, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

Board Member Information and discussion:

  1. 1) October Well Flow Data

      2) Crime Report Weld County Sheriff’s Office

      3) 2015 Annual Mosquito Report

Staff Reports: Administration: Debra Chumley restated that we received the grant and she is working on the law enforcement agreement. There was a brief discussion on the water and sewer rate increase.

Public Works: Marc Johns gave an overview of the progress of the waterline. There is roughly 700 feet left and it would take a couple weeks for completion.

Legal

Engineering

Committee Reports

Board Member Comments

Adjournment: Motion was made by Trustee Beach, seconded by Trustee Gfeller to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 6:42 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, NOVEMBER 16, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in a regular session on Monday, November 16, 2015, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:42 p.m.

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller and Mayor Danny Kipp were present.

Absent: Trustee Wendi Tyler

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Chasity Elliott Assistant Town Clerk.

  1. Extend temporary liquor license for Korner Kitchen Café:

Trustee Sparrow made a motion to extend the temporary liquor permit for Korner Kitchen to February 1, 2016 as allowed per State of Colorado Liquor Division, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

  1. Liquor license renewal – Market Street Mart: Trustee Sparrow

made a motion to approve the liquor license renewal for Market Street Mart, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

  1. Liquor license transfer – Country Liquors LLC: Trustee

Sparrow made a motion to approve the transfer of ownership for the liquor license of Country Liquors LLC, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

Adjournment: Motion was made by Trustee Beach, seconded by Trustee Gfeller to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 6:44 p.m.

ATTEST:

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk

December 14, 2015

TOWN OF KEENESBURG
BOARD OF TRUSTEES MEETING AGENDA
MONDAY, DECEMBER 14, 2015, 6:00 p.m.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on Monday, December 14, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Lisa Sparrow, Ken Gfeller and Mayor Danny Kipp were present.

Absent: Trustee Wendi Tyler, Sandra Beach

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Toni Pearl, Assistant Town Treasurer.

Public Comments: Bob Grand 105 E Woodward Ave Keenesburg, Colorado 80643. Mr. Grand addressed the board in reference to the agreement between Lochbuie and Keenesburg for law enforcement services. He stated residents in town are not happy about this change and mentioned he will publish an article of support into the newspaper. He also stated that with this agreement he hopes that the Lochbuie Police Department work to make a smooth transition in regards to traffic tickets by giving out warnings initially. 

Consent Agenda:

a.   Approval of minutes 11/16/2015

b. Financial reports and payment of bills

Motion was made by Trustee Gfeller, seconded by Trustee Wafel to approve the consent agenda items. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow, and Gfeller voting yes.

Old Business: c.   RESOLUTION 2015-31 Approving an Intergovernmental Law Enforcement agreement with Lochbuie.

Debra advised the board that the agreement was reviewed by Kathleen and is set to begin February 1, 2016. Police Chief Tracey McCoy, and Sergeant Rameriz introduced themselves to the board, and shared that the Police Department will work with the Town to host an open house to allow residents to have some coffee and talk with the officers. We have discussed this with Debbie and have concluded that an open house would make sense after we have begun our service in town. Chief McCoy addressed Mr. Grand’s concerns and stated that the main goal of the Lochbuie Police Department is to in fact make a soft entrance into town and to make their presence known. The board went into further discussion about Lochbuie’s reputation and offered other suggestions to help make the transition easy for the officers and the town. Motion was made by Trustee Baumgartner, seconded by Trustee Gfeller to approve Resolution 2015-31 approving an intergovernmental law enforcement agreement between the Town of Keenesburg and the Town of Lochbuie in the amount of $65,000. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.

New Business:      d.   Public Hearing: ORDINANCE 2015-05 Revising setbacks for Main Street to allow a zero lot line from Woodward to Crawford on Main Street.

Mayor Kipp opened the public hearing at 6:17pm. Debra stated that the notice of the public hearings concerning this ordinance were published in the Greeley Tribune on November 22, 2015. Debra advised the board that staff’s recommendation is to approve the ordinance. Motion was made by Trustee Gfeller, seconded by Trustee Sparrow to adopt ordinance 2015-05 revising setback requirements for properties located on the Town’s Main Street. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes. Mayor Kipp closed the public hearing at 6:18pm.

e.   2016 Board Meeting Schedule

Debra advised the board that in January and February the meetings will be on 3rd Tuesday due to Mondays being holidays. She also noted that the meeting in March will be a week earlier to accommodate an annexation as well as December’s to allow for certification of the mill levy. Trustee Baumgartner mentioned there was an error on the date for December 10, 2016meeting because it falls on a Saturday. Debra acknowledge the error and stated it should be December 12, 2016. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the 2016 board meeting schedule with the correction of December 10, 2016 be changed to December 12, 2016. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.

  1. Executive Session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4)(f)(I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to review performance evaluations of Town employees that have been reviewed and or prepared by the Mayor, as required by Section VII.B.1 of Town of Keenesburg Personnel Policy.

Motion was made by Mayor Kipp, seconded by Trustee Sparrow to go into executive session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4) (f) (I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to review performance evaluations of Town employees that have been reviewed and or prepared by the Mayor, as required by Section VII.B.1 of Town of Keenesburg Personnel Policy. A roll call vote was taken. Trustee Baumgartner yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, and Trustee Gfeller yes; motion carried 5-0.

Mayor Kipp stated that the time was 6:51 p.m. and the executive session had concluded. The participants in the executive session were: Trustee Cindy Baumgartner, Trustee Wilbur Wafel, Mayor Danny Kipp, Trustee Lisa Sparrow and Trustee Ken Gfeller. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

g.   Determination of the Town’s contribution to Employee IRA’s

Debra advised the board that the town has in the past contributed 5% to the employees IRA this percentage is appropriated on the employees pay and stated it is the board’s decision if they feel this amount should be adjusted. Debra mentioned the budget has been prepared to allow for this to continue and it is staff’s recommendation to continue the 5% investment for the benefit of the employees. Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to continue the 5% contribution to the employees Individual Retirement Accounts for 2016. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.

  1. Public Hearing: 2016 Budget

Mayor Kipp opened the public hearing at 6:51pm. Debra advised the board that there were a couple of changes to the budget since the board had reviewed it at the last meeting. Final certification of valuations came in Dec 1, 2015 and was $8,317,300 and reflected a decrease of preliminary valuation by $259,910 and resulted in a reduction of revenue in property taxes of $5,718.02. She stated an increase in line 206 office supplies for $2,000 to codify the town’s code which was last updated three years ago, an increase in line 247 for $5,000 which was discussed at the last board meeting to begin replacement of LED lighting and an increase to capital outlay for the water fund on line 408 for $80,000 to allow for any change orders that may occur to prevent amendment of the budget. She also stated the general fund is budgeted for a loss of $25,967 and budgeted loss in the water fund for $539,816. With no other questions or concerns Mayor Kipp closed the public hearing at 6:59p.

  1. BUDGET RESOLUTIONS:

1) RESOLUTION 2015-28 Adopting 2016 Budget

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to approve Resolution 2015-28 adopting the 2016 budget. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.

2) RESOLUTION 2015-29 Appropriating Sums of Money

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adopt resolution 2015-29 appropriating sums of money to the various funds as presented for the 2016 budget year. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.

3) RESOLUTION 2015-30 Setting the Mill Levy

Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adopt resolution 2015-30 levying property taxes for the year 2015 to defray the cost of government for the Town of Keenesburg for the 2016 budget year. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.

  1. RESOLUTION 2015-32 Designating DEO to appoint election judges

Debra advised the board that it has been past practice to delegate the duty to appoint election judges to the Town Clerk and requested this once again be done to allow for her to start contacting past judges to arrange services. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to adopt resolution 2015-32 delegating authority and responsibility to the Town Clerk to appoint election judges. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.

  1. ORDINANCE 2015-06 Floodplain revised

Debra advised it’s necessary for the town to update its flood plain ordinance, and to impose damage prevention measures by adopting by reference the updated flood plain maps. The board went into discussion and asked questions about what properties in town are in a flood plain and what properties are not. Motion was made by Trustee Gfeller, seconded by Trustee Sparrow to adopt ordinance 2015-06 amending the floodplain damage prevention regulations concerning special flood hazard areas. The motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes.

Board Member Information and discussion:

  1. 1) November Well Flow Data

      2) Code Enforcement Year-End Summary Report

Debra advised the board that Sherry Snyder, Code Enforcement Officer has provided a report that shows all the violations that occurred in the town in 2015. She also shared that Sherry recommends that the town consider modifying the current code on storage of boats and trailers.

Staff Reports:      Administration

Debra advised the board that she had received an annexation petition for the parcel to the East of the school. She indicated that the applicants were planning on submitting an application for a special use permit, zoning and annexation.

She advised the water line had been connected and all that was left was to make the connection at CR 14. She stated that there was a collection box installed at the corner of Woodward and CR 59 to allow for improved drainage in that area.

She advised that the Geotech representative took samples and as soon as the results are obtained Kent will begin the design on the tank base, and prepare the requests for bids for the water tank project.

She advised that the request for bids for the street project, as well as the water main replacement, and basketball court should be ready soon.

Public Works: Pubic Works Report

Marc advised the board on the progress on the CR 59 waterline extension stating that the base for the collection box was put in place and about 300 feet of culvert will be tied in from the box at the intersection and past the bank drive.

Legal

Engineering

Committee Reports

Board Member Comments

Trustee Gfeller recognized Debra Chumley for receiving the citizen of the year award and thanked her for everything she does for the town. The board congratulated her.

Trustee Wafel shared that Mary Wafel thanked Trustee Gfeller for his work in putting together the chamber party.

Mayor Kipp thanked Trustee Gfeller for his dedication to the chamber.

Adjournment

Motion was made by Trustee Gfeller, seconded by Trustee Baumgartner to adjourn the meeting; the motion carried 5-0, Mayor Kipp, Trustees Baumgartner, Wafel, Sparrow and Gfeller voting yes. The meeting adjourned at 7:12pm.

ATTEST:

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk