TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
TUESDAY, JANUARY 19, 2016
6:00 p.m.
  KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on
Tuesday, January 19, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Wendi Tyler and Mayor Danny Kipp were present.

Absent: Trustee Ken Gfeller, personal conflict

Others Present: Debra Chumley, Town Clerk, Chasity Elliott, Assistant Town Clerk, and Melinda Culley, Attorney.

 

Mayor Kipp cancelled the liquor license meeting due to the permanent liquor license being issued.

 

 

Public Comments: Bob Grand, 105 E Woodward Ave Keenesburg, CO 80643, shared information from the last planning commission meeting. He advised that Bruce Sparrow was elected Commission Chair. He also addressed the Board in reference to economic development in that we should pull all of our recourses together and to work on growth. He stated it was his opinion that it was ill advised not to replace the public works director.

 

Consent Agenda:        a.               Approval of minutes 12/14/2015
                                 b.               Financial reports and payment of bills

Motion was made by Trustee Tyler, seconded by Trustee Baumgartner to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

                             

 

Old Business:             c.               ORDINANCE 2016-01 Sidewalk Maintenance: Debra Chumley gave an overview of the ordinance and advised the Board she had reviewed several samples and felt this was the best fit for the Town. After a brief discussion it was decided that the words curb and gutter would be removed from the ordinance as that would be the Town’s responsibility but it will be the property owner’s responsibility to ask the Town to pay for the replacement of the curb and gutter. The Board also would like to see changes to section 11-1-60 25% would be replaced by 10% for the cost, and asked Melinda to replace the language for the time limit so it reads more clearly. The Board also asked Melinda to prepare language for the width of the sidewalks to be four foot and if the sidewalk had to be repaired to be ADA compliant the Town would cover the difference in cost.   The Board directed staff to make the changes and provide a clean copy at the February meeting.

 

 

 

New Business:          d.               RESOLUTION 2016-01 Designating posting places and Legal Publication: Debra Chumley advised the Board designating posting places and a legal publication had to be done at the first meeting of the year. She stated the posing places were Town Hall and the Post Office and recommended that the Greeley Tribune was designated as the legal publication as they are a daily newspaper. Trustee Sparrow made a motion to adopt resolution 2016-01 designating tow public places with the Town of Keenesburg for posing of public notices and designating a legal publication, seconded by Trustee Baumgartner. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

e.              RESOLUTION 2016-02 Substantial Compliance RE-3J annexation: Debra Chumley gave an overview of the resolution and advised the resolution had been reviewed by Kathleen and all items had been corrected. Trustee Baumgartner made a motion to adopt resolution 206-02 finding substantial compliance for an annexation petition filed with the Town for the School District RE-3J annexation, seconded by Trustee Wafel. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 f.            RESOLUTION 2016-03 Substantial Compliance Amber Chris LLC annexation: Debra Chumley stated that this resolution was the same as the School Districts and recommended approval. There was a brief discussion about the annexation and why the School District was a separate annexation. Trustee Beach made a motion to adopt resolution 2016-03 finding substantial compliance for an annexation petition filed with the Town for the AmberChris annexation, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

g.            ORDINANCE 2016-02 Back Flow prevention: Debra advised the Board that this ordinance was a result in changes in state regulations to protect our water from contamination and was prepared from the state template and Melinda and Ramey had reviewed the ordinance. Debra recommended adoption of the ordinance. There was a brief discussion on where they would need to go. Debra stated that they will have to go on all non-single family residence. It was also discussed that Ramey will come out and do all the inspections. There was also a discussion on the time line and Debra advised it was a phased project and we had to have 60% tested by the end of the year. Melinda explained that once there has been notice given they customer will have 120 days to install. Debra also advised that this will be at the customer’s expense. Trustee Sparrow made a motion to adopt ordinance 2016-02 adopting back flow prevention and cross-connection control program for the Town of Keenesburg, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

h.         ORDINANCE 2016-03 Update MJ laws: Debra Chumley gave a review of the ordinance and advised it addressed the code for the marijuana laws and court costs. Melinda stated the ordinance would increase the general penalty on all ordinance violations. Trustee Tyler made a motion to adopt ordinance 2016-03 mending provisions in the Keenesburg Municipal Code concerning marijuana, court costs, and penalties, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 i.          Introduce and set public hearing for ORDINANCE 2016-04 adopting the 2010 Model Traffic Code by Reference: Debar Chumley informed the Board that this was an introduction to the ordinance and the Board need to direct staff to publish for the public hearing and it would be brought back at the next meeting for a public hearing. Mayor Kipp directed staff to publish notice of the public hearing.

 j.          Amendment to Public Improvements agreement between The Town of Keenesburg and Wild Country RV Park--RESOLUTION 2016-04 Approving the amendment: Debra stated she was approached by the owners of the RV Park and asked if we could release the letter of credit. She stated that we could not until final acceptance has been granted. There are a few items that haven’t been completed or can’t be inspected due to weather. Deb gave an overview of the items. Deb stated that this amendment proposes is that they will post a $20,000.00 deposit with a cashier’s check and at that time we will release there letter of credit. Deb stated that this will not grant them final acceptance. There was a discussion on how the $20,000.00 was agreed upon and how much the final items would cost to repair and/or complete. Trustee Beach made a motion to adopt resolution 2016-04 approving a first amendment to the public improvements agreement and cash deposit agreement for the Wild Country RV Park & Storage USR with the condition the condition receipt of $20,000.00 cashier’s check to be held, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 k.          RESOLUTION 2016-05 Joint Resolution in support of local schools: Debra advised that the resolution had been reviewed by the School and recommended approval. She also stated that the resolution will on be effective if 100% of everyone listed agrees. Trustee Sparrow made a motion to adopt resolution 2016-05 in support of local schools, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 l.           Contract for Services Ramey Environmental Compliance—RESOLUTION 2016-06: Mayor Kipp stated due to the resignation of Marc Johns and state regulations getting tighter we need to have someone with a license. He also stated that this contract will only be for one year and at the end of the year we will review the contract and see if this is the direction we wish to continue. If someone with a license is hired Debra stated there was a termination clause. Melinda reviewed the termination clause. There was a brief discussion on how to proceed and the scope of work. Trustee Baumgartner made a motion to adopt resolution 2016-06 approving an operational contract between the Town of Keenesburg and Ramey Environmental Compliance, LLC to provide water and wastewater service to the Town, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 m.         Scope of work Telesto Solutions AC Water Main Replacement: Debra gave an outline of the scope of works for the engineering services for the water main replacement and recommended approval. There was a brief discussion on who was going to oversee the project and Debra advised that Telesto will inspect and have visits as well to make sure the work is complete. Trustee Beach offed her support for the project. Trustee Beach made a motion to approve the scope of work from Telesto Solutions, LLC for the ac water pipe replacement project, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 n.          Scope of work Telesto Solutions Street Project: Debra gave an overview of the project. She stated the estimate of for services was $23,240.00 and that there were allowances for site visits to oversee the project. Trustee Beach made a motion to approve the scope of work from Telesto Solutions, LLC for the 2016 road maintenance project, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 o.          Request for Comprehensive plan map amendment AmberChris LLC: Debra gave an overview of the request from AmberChris to change designation from commercial highway to industrial. She stated this request will run concurrent with the special use permit and will be contingent upon approval of the special use permit. She gave the background of the annexation and special use permit. There was a discussion on the Planning Commissions input and what the next step was. Mayor Kipp directed staff to set the public hearings on March 3rd for the Planning Commission and March 14th for the Town Board.

 p.           Review KMC Section 2-2-20 Mayoral Duties: Mayor Kipp advised that the appointing authority was removed from the personnel policy and should be removed because we don’t have an appointing authority anymore. Debra advised that the change would need to be done by ordinance and would be brought back at the next meeting.

 

Board Member Information and discussion:

 q.              1) December Well Flow Data:

                  2) Crime Report:

 

Staff Reports:                  Administration: Debra Chumley stated that CR 59 was now in operation. She also stated that we were waiting to complete the waterline project and it will be cleaned up and complete once the weather will allow for it. She advised that staff has attended to pre-application meetings this month and has two more scheduled. The election will move forward and will know more on January 25th. The budget is complete and ready to be picked up. The personnel policy has been complete and will be reviewed at the February meeting.

Public Works: Mayor Kipp stated that public works department have been working on getting streets cleaned up after the snow. There was a discussion of snow removal.

Legal

                              Engineering: Mayor Kipp stated that Telesto is working hard.

 

Committee Reports

                       

Board Member Comments: Trustee Baumgartner asked who picked up nomination packets. Debra advised that there were five out for Trustee and one for Mayor. She advised that Wendi, Cindi, Lisa, Mark Johns, and Dwain Barclay for Trustee and Danny for Mayor.

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Tyler voting yes. The meeting adjourned at 7:18 p.m.

 

 

 

                        ATTEST:        

 

 

 

 

                                                                                                                                   

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk