TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
TUESDAY, JANUARY 21, 2014
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643
Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Tuesday, January 21, 2013 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Pledge of Allegiance
Roll Call: Board members present: Trustees Steve Brandt, Wilbur Wafel, Lisa Sparrow, Sandra Beach, Wendi Tyler and Mayor Danny Kipp were present.
Members absent: Trustee Cindy Baumgartner (arrived 10 minutes late)
Others present: Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk
Public Comments: None
Consent Agenda: a. Approval of minutes 12/09/2013
Financials and payment of bills:
Motion was made by Trustee Tyler, seconded by Trustee Sparrow to approve the consent agenda items; motion carried 6-0, Mayor Kipp, Trustees Brandt, Wafel, Sparrow, Beach and Tyler voting yes.
b. Reconsider RESOLUTION 2013-20 establishing water and sewer rates:
Motion was made by Mayor Kipp, seconded by Trustee Tyler to reconsider RESOLUTION 2013-20, error in sewer rate and repealed incorrect Resolution number, motion carried 6-0, Mayor Kipp, Trustees Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.
Motion was made by Trustee Sparrow, seconded by Trustee Brandt to adopt corrected RESOLUIOTN 2013-20; motion carried 6-0, Mayor Kipp, Trustees Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.
c. ORDINANCE 2014-01 Emergency Ordinance providing for a 1% Sales and Use Increase and a new Sales Tax Revenue Bond and referring these questions to the voters:
Mayor Kipp went over changes in the ordinance since the board had last seen it. He noted that the estimated sales tax revenue in the first full fiscal year had been increase from $65,000 to $120,000 because of several possible annexations that could greatly impact the sales tax revenue the thought was to be safe and go high. If the town underestimates the sales or use tax revenue that will be generated in the first full fiscal year it will have to be refunded to the taxpayers. (Trustee Baumgartner arrived) Mayor Kipp also noted that on page 8 this ordinance designates the Town Clerk as the designated election official. Mayor Kipp further noted that this was an emergency ordinance and as such must have at least six affirmative votes to pass.
Motion was made by Trustee Beach, seconded by Trustee Tyler to adopt ORDINANCE 2014-01 referring two ballot questions to the voters, one to increase the sales tax and use tax by 1%, and two for a new sales tax revenue bond. A roll call vote was taken: Trustee Baumgartner yes, Trustee Brandt yes, Trustee Wafel yes, Mayor Kipp yes, Trustee Sparrow yes, Trustee Beach yes, and Trustee Tyler yes. Motion carried 7-0.
d. SEWFPD—Chief Tom Beach—Introduction of ALS ambulance service:
Tom Beach, Fire Chief, SEWFPD announced the advent of a new ALS ambulance service in Keenesburg and surrounding area. This has been made possible with a partnership with Platte Valley Medical Center. The District is very proud that they were able to provide this service with no mill levy increase to the taxpayers. This service has been very busy since it was started showing how great the need was. The district is using a loaner ambulance but will have a new one in June. There are two medics now on hand at the fire station, and an EMT on every ambulance call. Staff was directed to put this info into the newsletter to make sure that residents are aware of this new service.
e. Purchase of one Sonic Unit:
This purchase was budgeted for ion 2014, however the unit will not be placed until the lagoon is cleaned out. Motion was made by Trustee Sparrow, seconded by Trustee Beach to approve the purchase of one Sonic unit in the amount of $3254.45; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.
f. Review Mayoral Duties:
The consensus of the board was to make no changes to the Mayoral duties as they felt that the Mayor’s duties still match the town’s needs.
g. RESOLUTION 2014-01 Designating posting places and Legal Publication:
Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to designate the Greeley Tribune as the town’s legal publication by RESOLUTION 2014-01. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.
h. RESOLUTION 2014-02 Approving IGA Weld County Oil & Gas Employee reporting:
Mayor Kipp explained that this is a similar IGA from last year in regard to making sure that oil and gas employees are reported. Motion was made Trustee Sparrow, seconded by Trustee Wafel to approve the IGA with Weld County by adopting RESOLUTION 20104-02 authorizing the Mayor to sign the agreement. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach, and Tyler voting yes.
i. Engagement letter Sherman & Howard Bond Counsel:
Kathleen, town attorney, explained that the purpose of Bond Counsel was to issue a legal opinion that is necessary to fund the bond. The town has been working with Kim Crawford who is leaving Sherman & Howard, but it is the desire of the town clerk to continue working with Kim at her new employment with Butler & Snow. Motion was made by
j. Review agreement with Sifel, Nicholas
acting as a placement agent for the proposed sales tax bond:
The board reviewed the agreement, and asked that it have legal review and to revisit it next meeting.
k. Sale of Assets:
Due to the fact that the town was fortunate enough to receive new trucks through grant funding for CNG vehicles, part of this was that these trucks were to replace our current fleet, with that in mind it is now time to list our old vehicles for sale. We plan to have a sealed bid process, and will place an ad in the CML newsletter as well as the town’s newsletter to let everyone know that they are available. It is likely that the bids will be opened sometime near the end of March, yet to be determined. We will be selling the Ford Ranger, 1986 Chevy, and the 1969 International Dump Truck. We will investigate book values and place a reserve on each vehicle for bid. The consensus of the board was to move forward with this plan.
Board Member Information and discussion:
l. 1) Well Flow Data December
2) 2013 Code Enforcement Report
3) CML Conference Scholarship application
4) FCPA information regarding TABOR questions: Mayor Kipp asked that everyone read through the memo regarding the TABOR questions to make sure that everyone is familiar with the election laws surrounding these types of questions.
m. Staff Reports:
Public Works: Pubic Works Report: Marc let the board know that they will be looking at the purchase of new Christmas Lights, and the Lagoon Clean out at the next meeting in February.
n. Committee Reports:
Parks: Committee Report
Board Member Comments: The board discussed the upcoming November election and county candidates.
Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Brandt to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Brandt, Wafel, Sparrow, Beach and Tyler voting yes. The meeting adjourned at 7:00 p.m.
Danny R. Kipp, Mayor Debra L. Chumley, Town Clerk