TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, JULY 18, 2016
6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S. MAIN STREET, KEENESBURG, CO 80643

 

 

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday July 18, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call

Members Present: Mayor Kipp,Trustees Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Marc Johns and Kenneth Gfeller.

            Members Absent: Trustee Wendi Tyler

            Others Present: Debra Chumley, Town Manager and Rose E. Melville, Auditor.

 

Public Comments

None

 

Consent Agenda:

  1.          Approval of minutes June 20, 2016

                                              Financial reports and payment of bills

Motion was made by Trustee Gfeller seconded by Trustee Beach to approve the consent agenda items. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

 

Old Business:          

None  

                                   

New Business:         

  1.         Presentation of the 2015 Audit

Rose E. Melville, CPA, Auditor.

Rose addressed the board and summarized the audit. She highlighted areas of the audit including the town’s net position of $7.36 million. She noted there was an increase of $1.078 million from the previous year due to donations from the waterline, fire hydrants, lift station, sewer lines and the annexation of 398. The towns combined balance of the governmental funds increased by $63,000 with a balance of $1.59 million, an increase of $47,000 in the general fund was also reported giving the account a balance of $476,000 which equated to 100.7% of total expenses in 2015. She acknowledged that the town’s position was good because if there was no revenue in 2016 the left over amount in the general fund would be able to cover expenses if they were equivalent to 2015 total expenses. Debt decreases by $94,000 based on principal payments. She noted that 21 of 67 invoices/PO’s that were reviewed were not properly signed or initialed. Debra explained that was more than likely the case because there was only one finance meeting a month and on occasion bills need to be paid without approval from the committee to avoid late fees. She noted that this was an area that needed improvement, and stated that moving forward she would be initialing all invoices when reviewing and signing checks. Rose clarified that the financials shown on the audit will differ from the financials provided at the end of year due to year-end adjustments, and the recording of public improvements. The board expressed no questions or concerns. Mayor Kipp thanked her.

 

Mayor Kipp stated he would like to move Item E in front of Item C to accommodate the Hoff Elementary PTO Representative.

 

  1.         Request for donation to Hoff Elementary Fun-A-Thon

Charlene Bye 5023 CR 67 Keenesburg, Colorado 80643. Hoff Elementary PTO President and Committee Representative. She requested the town increase the donation this year and explained a halt in the oil industry had a negative impacted on this year’s donations. She informed the money goes directly to the school to provide support for teachers and students at Hoff. Debra noted a donation of $100.00 was made last year. Motion was made by Trustee Gfeller seconded by Trustee Beach to donate $200.00 to the Hoff Elementary Fun-A-Thon. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

  1.          RESOLUTION 2016-32 Supporting the Oil and Gas Industry

Greg Brophy, 8061 South Williams Circle Centennial, Colorado 80122.

Mr. Brophy stated that he was a former State Senator and served Keenesburg for the last 2 of his 10 years served. Mr. Brophy gave a brief overview of the resolution. Trustee Baumgartner asked if other counties have given their support. Mr. Brophy explained the Weld County Energy Council had proposed similar resolutions to surrounding counties in Southern Weld County Area. He noted he would share a copy of this resolution to the Weld County Energy Council if approved. Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt RESOLUTION 2016-32 Supporting the Oil and Gas Industry. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

 

  1.          RESOLUTION 2016-33 Consenting to the Transfer of a USR Permit Issued for Two RV Spaces at the Keene Motel

Mayor Kipp turned the meeting over to Trustee Baumgartner.

 

Danny Kipp 190 North Market Street Keenesbrug, Colorado 80643. Mr. Kipp stated after 16 years he was actively looking to sell his business. He shared a big part of his business was the two RV spaces that bring in about $12,000 of income yearly. He requested support for the potential new owners by transferring the USR permit upon completion of a sale to ensure the pledge of this income. Debra explained the resolution was the process needed for the transfer and the USR permit would be transferred to the potential new owners as is. Motion was made by Trustee Beach seconded by Trustee Wafel. To adopt RESOLUTION 2016-33 consenting to the Transfer of the USR Permit Issued for Two RV Spaces at the Keene Motel. Motion carried 5-0, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

 

The meeting was turned back over to Mayor Kipp.

 

                                                f.          Request to Support Northeast Corridor Expo     

Debra explained Southeast Weld Chamber of Commerce was sponsoring The Northeast Corridor Real Estate and Business Expo scheduled for Thursday September 22, 2016 at the Wild Animal Sanctuary. She explained there was no specific line item budgeted for this request and noted the town did budget $1,000.00 to support the I-76 Economic Development Group which has had no activity this year and therefore recommended a donation of $500.00 be approved. Mayor Kipp expressed his support to the expo as long as it came from this line item. Motion was made by Trustee Gfeller seconded by Trustee Beach to pledge support in the amount of $500.00 to The Northeast Corridor Real Estate and Business Expo to be held September 22, 2016. Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller voting yes.

 

  1.          Board Member Information and discussion:
  2. Well Flow Data
  3. Thank You Letter- Summer Reading Program          

                       

Staff Reports:            h.

  1. Administration / Public Works

Debra shared the town is seeking a new public works employee and asked the board to inform anyone they may know who might interested to get an application in by July 29th. The ad was placed in the Brighton Blade and Fort Lupton Press to run three times. As well as posted on the Town’s Facebook page and Website. There were no applications returned yet. Street Project had wrapped up and additional streets were added including Gandy in front of the fire station and two blocks of Main Street from Woodward to Crawford for mill and overlay. Striping will be done along Main Street when paving is completed the first week of August. Streets were cored for quality control to make sure the town was billed for the correct amount of material. A total of 36 cores were pulled and all confirmed at least a 2 inch overlay. Trustee Gfeller asked if the entire stretch of Main Street will be closed, Debra reassured that they will only do half of the road at a time to allow traffic on at least one side. Mayor Kipp explained the approval for the water tank is about 4 weeks out, water value exercises is about 20% complete and the SE Weld Fair was scheduled for August 11th -14th and asked if any board members were interested in helping with or being on the float to contact Debra.

 

  1. Legal
  2. Engineering

Committee Reports

Board Member Comment

 

Adjournment

Motion was made by Trustee Beach seconded by Trustee Johns to adjourn the meeting; Motion carried 6-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach John and Gfeller voting yes. The meeting adjourned at 6:37 pm.

ATTEST:       

 

 

                                 

Danny Kipp, Mayor                                                  Toni Pearl, Town Clerk