TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, JULY 21, 2014

6:00 P.M.

KEENESBURG TOWN MEETING HALL

140 S. MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, July 21, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call:    Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach (late in at 6:14pm), Lisa Sparrow, Ken Gfeller, and Mayor Kipp were present.

Absent: Trustee Wendi Tyler, personal reasons

Others Present:     Chasity Elliott, Assistant Town Clerk, Todd Hodges, Town Planner

and Marc Johns, Public Works Director

 

Mayor Kipp announced that the Public Hearing for 220 E Hwy 2 was rescheduled and would

take place at the Planning Commission Meeting on August 7, 2014 at 6:00pm and at the Board Meeting on August 18, 2014 at 7:00pm.

Public Comments: None

 

Consent Agenda:

  1. Approval of minutes 06/16/2014

      Financials and payment of Bills:

Motion was made by Trustee Sparrow, seconded by Trustee Wafel to approve the consent agenda items; motion carried 5-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Sparrow and Gfeller voting yes.

 

Old Business:

  1. ORDINANCE 2014-09 allowing pot-bellied pigs:

The Board discussed that a veterinarian can only give them a clean bill of health. Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to approve the ordinance 2014-09 to allow pot-bellied pigs subject to certain requirements; motion carried 5-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Sparrow and Gfeller voting yes. Mayor Kipp advised the Board that the fee schedule will need to be updated and will be brought in front of the Board at a later date. There was a brief discussion about dog and pig licenses. The Board was advised by staff that letters are going to be sent out when it’s time to renew dog or pig licenses.

 

     New Business:     

                       

  1. Public Hearing: Amendment to the comprehensive plan map:

Mayor Kipp opened the public hearing at 6:10pm. Todd Hodges, Town Planner, advised the Board that an open house was held for public input and was well attended he also gave an overview of the amendments that were made to the map. He explained that the comprehensive plan map was an overview of the big picture and was a guide not a zoning document. There was no public comment. Mayor Kipp advised that the Planning Commission had been working on this for about a year. Trustee Baumgartner asked how long this map would remain in place and when would it be updated again. Todd Hodges advised that it would remain as it is once adopted unless there was a major change in the Town. Mayor Kipp advised that the Planning Commission would be working on updating the Comprehensive Plan. The public hearing was closed at 6:17pm.

 

  1. RESOLUTION 2014-21 approving the comprehensive plan map amendment:

Motion was made by Trustee Gfeller, seconded by Trustee Sparrow to approve resolution 2014-21 approving the comprehensive plan map amendments; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

 

  1. RESOLUTION 2014-20 approving an Intergovernmental Agreement with the South East Weld Fire Protection District:

Mayor Kipp explained that if the Town decided to create its own fire protection it would be necessary to advise the fire district, also when an annexation is contemplated by an applicant they would be made aware that they have the option of joining the fire district in an effort to keep all of the town’s area under one fire district. Todd Hodges explained the process to change fire districts. Mayor Kipp explained that we would encourage any applicant to talk to the fire district but this agreement would not make it mandatory.

Motion was made by Trustee Beach, seconded by Trustee Baumgartner to approve resolution 2014-20 an intergovernmental agreement with the South East Weld Fire Protection District; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

 

  1. Presentation and approval of the 2013 Audit:

Mayor Kipp advised that the audit has been reviewed by Debbie, and that Rose was unable to attend this meeting, however she did include a letter for the Board’s review. Trustee Baumgartner stated that she did not see any recommendations and Mayor Kipp stated that he did not see any either.

Motion was made by Trustee Beach, seconded by Trustee Sparrow to approve the Town of Keenesburg, Colorado annual year-end audit for 2013; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

 

  1. Lighting proposal from Park Committee (Information for review will be provided at the meeting):

Marc Johns, Public Works Director gave an overview of the map and where the additional lighting would be placed and also pointed out where the lighting would be upgraded with LED lights. He also advised the Board of the type of lights that would be installed. He stated that the cost would be $32,365.00 and planned to use underground credits for the project. The town currently has approximately $85,000.00 in underground credits available. Mayor Kipp thanked the Park Committee for their work on this. Trustee Beach asked if there was anything else in the future we would have to use the underground credits for. Marc advised that at this time there was not but there have been discussions about converting the lights in town to LED lights. There was a discussion about how we obtain underground credits and how long it would take to get back to where we are.  

Motion was made by Trustee Gfeller, seconded by Trustee Wafel to approve the use of the underground credits to for the lighting proposal recommended by the park committee; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

 

  1. Consideration of bids for asphalt repairs

Mayor Kipp advised the Board that the repairs were from water leaks in town that needed to be patched. There are five areas in town that need to be repaired. Marc recommended accepting the bid from CASI in the amount of $18,816.37. There was some discussion about the bid from Perfect Patch as to why this bid was so much higher than the other two.

Motion was made by Trustee Beach, seconded by Trustee Gfeller to approve the CASI bid for the asphalt patch areas around town in the amount of $18,816.37; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

 

  1. Request for donation Hoff Elementary Fun-A-Thon:

There was a brief discussion regarding the amount to donate to the Hoff Elementary Fun-A-Thon. Motion was made by Trustee Baumgartner, seconded by Trustee Beach to donate $100 to the Hoff Elementary Fun-A-Thon for 2014; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes.

 

  1. Discussion regarding the process for hiring for the newly created position of Assistant Town Treasurer:

Mayor Kipp gave an overview of the hiring process that has been used in the past. Trustee Beach said she would like to see Linked-In used in the future to post for positions. After a brief discussion the consensus of the Board was to continue using the current hiring process.

 

 

Board Member Information and discussion:

 

k.   1) Well Flow Data May

                                                2) Adult mosquito trap data

3) Henrylyn Update

4) June Crime Report

                                                                                   

                       

            Staff Reports:

 

Legal

Engineering

Public Works Report: Marc Johns, Public Works Director, gave a review of the Atmos Energy project to replace the old lines and some meters in Town.

 

Committee Reports:

 

Finance

Water/Waste Water

Parks

Streets

 

Board Member Comments: Comment was made that July 4th celebration was very successful

Trustee Wafel asked if the Library had found a place to relocate the public computer center. Staff advised that they had not found another location and that the computers were scheduled to be removed on July 31, 2014. Mayor Kipp advised the Board that the Wildlife Animal Sanctuary had expressed interest in annexing into the Town.

 

Adjournment: Motion was made by Trustee Baumgartner, seconded by Trustee Wafel to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 6:51 p.m.

 

 

                        ATTEST:        

 

 

 

 

                                                                                                                                               

Danny R. Kipp, Mayor                                                      Debra L. Chumley, Town Clerk