TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, JUNE 19, 2017 6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643
Call to Order
The Board of Trustees of The Town of Keenesburg met in a regular session Monday, June 19, 2017 at Keenesburg Town Hall located at 140 S. Main St. Mayor Pro-Tem Beach called the meeting to order at 6:00 p.m.
Pledge of Allegiance
Members Present: Trustees John Howell, Wilbur Wafel, Marc Johns, Kenneth Gfeller, Wendi Tyler and Mayor Pro-Tem Sandra Beach
Excused: Mayor Danny Kipp
Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk, Kathleen Kelly, Town Attorney and Rose Melville, Town Auditor
A. Approve Minutes from May 15, 2017
Financial Reports and Payment of Bills
Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
B. Presentation of the 2016 Draft Audit
Rose Melville gave her presentation on the draft audit. She directed the board to page 12. The town’s assets exceeded the liabilities by $7.45 million also known as the net position, $1.071 million of that is unrestricted which means it can be used to meet the town’s ongoing obligations to citizens, creditors and enterprise fund customers. Page 13 displayed the statement of activities with the town’s net position increasing by $86,476 over previous year with 26% decrease resulting in governmental actives which was due to the streets and 126% from business type activities. Page 14 fund balance for governmental activities balance reported combined ending fund balance of $772,000 decrease of $838,000 compared to last year. $112,000 was unassigned, which means it was not allocated in 2016. Page 15 general fund balance shows balance $499,000 at end of year which is an increase of $22,000 from previous year and ending balance of $499,000. Debt decreased by $101,000 due to scheduled principal payment on outstanding debt. Rose stated the transactions are looking better each year and the files were in better order. She stated she had to make multiple adjusting entries and suggested the checklist be reviewed. The board thanked Rose.
C. Monthly Police Report
Sergeant Carlos Ramirez 703 Weld CR 37 Lochbuie, Colorado 80603. For the month of May the department handled 78 calls for service and a total of 100.5 hours, seven in which were incidents where reports were generated and further investigation was required. The department responded to incidents involving burglaries, trespassing, theft, criminal mischief and motor vehicle theft. One suspect was arrested as a result of crime in the area and a male suspect was at large. Sgt. Ramirez shared the press release with the board.
D. Town Survey
Trustee Gfeller stated he would feel better if the Mayor was separated from the Trustees on question 21. It was suggested that the Mayor not be singled out, instead staff was hopeful of the citizens giving a more detailed explanation under additional comments. It was staff recommendation the survey be mailed out to citizen within a 3 mile radius for planning purposes. In addition the survey will be placed online, on Survey Monkey. The board expressed no concerns.
E. RESOLUTION 2017-16 Service and Supply Contract with Great Copier Service
Motion was made by Trustee Gfeller seconded by Trustee Tyler to adopt RESOLUTION 2017-06 approving an agreement between the Town of Keenesburg and Great Copier Supplies. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
F. Introduce ORDINANCE 2017-09 amending chapter 18 of the Keenesburg Municipal code regarding building regulations to adopt by reference the 2012 international fire code and set a public hearing thereon
Statute requires this ordinance be introduced and a public hearing be scheduled, the publication will be published twice in the Greeley Tribune at least 15 days in advance of hearing and 8 days in advance. Therefore with that time line staff suggested the public hearing be scheduled during the next regular meeting scheduled July 17, 2017 at 6pm. Motion was made by Trustee Tyler seconded by Trustee Johns to schedule a public hearing on July 17, 2017 at 6pm for ORDINANCE 2017-09 amending chapter 18 of the Keenesburg Municipal code regarding building regulations to adopt by reference the 2012 international fire code. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
G. Code Enforcement Direction
This item brought back per the boards direction during a previous workshop to clear up if they would like the code enforcement officer to work per his/her discretion or as complaint driven. After discussion the board gave staff direction to advise the Code Enforcement Officer to enforce the codes per his/her discretion in addition address the complaints up front.
H. Public Property Use Permit: Sunflower Car Show at Schey Park
Motion was made by Trustee Johns seconded by Trustee Howell to approve the public property use permit for the Rock Star Lions Club, Sunflower Nationals Car Show to be held August 12, 2017 from 8:00 a.m.-4p.m. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
I. Carpet Replacement & Stucco Repair
There was hail damage to the side of the building which has caused water damage to the carpet. We received estimates for the carpet ($3,217.94) and the stucco ($2,800.00) totaling $6,017.94. A claim was filed with CIRSA and due to the high volume of claims they quickly processed it and sent a check for that amount. Staff was seeking approval to spend an additional $1,380.60 to purchase carpet squares to allow for easy replacement in the future in the event of water damage. The board gave staff direction to move forward.
J. Request to Support NE Corridor Expo
Planning was underway for the NE Corridor Expo to be held Thursday, September 14, 2017 at the Wild Animal Sanctuary. The group is seeking monetary and physical participation for the event. $1,000.00 was budgeted to support the I-76 Economic Development Group, which has had no activity therefore it was recommended that the donation be approved to go towards the NE Corrido Business Expo. Motion was made by Trustee Tyler seconded by Trustee Wafel to pledge support in the amount of $1,000.00 to the Northeast Corridor Development Expo to be held September 14, 2017. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
K. Request to Support Pedal the Plains
The Chamber was seeking a donation for $2,000.00 to help defray the cost of the bicycle event. Keenesburg will be the first stop, September 15, 2017 for the 3-day tour that will take participants on a 177-mile adventure as they cycle the country side. Motion was made by Mayor Pro-Tem Beach seconded by Trustee Wafel to pledge support in the amount of $2,000.00 to the Chamber of Commerce for the Pedal the Plains Event Scheduled for September 15, 2017. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
L. ORDINANCE 2017-10 amending Chapter 7 of The Keenesburg Municipal Code regarding health, sanitation and animals
Debra stated section 7-1-40 was changed based on suggestions from workshops. The ordinance does away with dumpsters in R-1 zone districts, but if they are in compliance the time the ordinance goes into effect they are eligible to apply for a permit on an annual basis to help staff keep track. Provision also no trash containers may be stored on any street, alley or public ROW and shall only be placed on private property for storage which is no different than the current ordinance. In addition the ordinance relates to alley location for dumpsters and waste containers in all other zone district and must be on con pad, located behind primary structure on the property and calls out in case of corner lot it shall be located behind the back line of the primary structure and remain covered and kept in a sanitary condition. The reasoning behind this was because alley location in a business district would be cluttered with fences and hard to navigate. Those multifamily dwellings and businesses that do not have alley access may also apply for a permit to allow screened front seat back. An entire section was added for general property maintenance which talks about exterior finish, architectural projections that must be in good repair and maintained (chimneys, downspouts, gutters, secure windows and doors, fences). Motion was made by Trustee Tyler seconded by Trustee Howell to table ORDINANCE 2017-10 amending Chapter 7 of The Keenesburg Municipal Code regarding health, sanitation and animals to the next board meeting. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
M. Sign at John and Emma Meier Park
Trustee Johns stated the sign would cost $400.00-$600.00. The logo will be limited graphics, similar to the stainless steel logo on the sign at Schey Park. The park rules will display on a flat sign and placed on a fence for easy visibility.
N. Board Member Information and Discussion
Straightline will start warranty work including crack seal and seal coat. A new public works employee, Jeremy Muse was hired and will start Monday in addition to a temporary employee Isaiah Mendoza. Staff asked for the boards help to volunteer for the Pedal the Plains event.
Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 8:07 p.m.
Sandra Beach, Mayor Pro-Tem Toni Pearl, Town Clerk