TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, JUNE 20, 2016
6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S. MAIN STREET, KEENESBURG, CO 80643

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, June 20, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Pro Tem Baumgartner called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call

            Members Present: Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller, Wendi Tyler and Mayor Pro Tem Cindy Baumgartner

            Members Absent: Mayor Danny Kipp

            Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk

 

Public Comments

None

Consent Agenda:

  1.          Approval of minutes 05/16/2016

                                              Financial reports and payment of bills

Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 6-0; Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

Old Business:

b.         Reconsider RESOLUTION 2016-28/ RESOLUTION 2016-29 Establishing Water and Sewer Rates                                                                       

Debra explained this was a housekeeping item to fix the resolution number. Notices have been sent out to each household informing of the water and sewer increase effective with the billing beginning July 1, 2016. Motion was made by Trustee Gfeller seconded by Trustee Tyler to reconsider Resolution 2016-28. A roll call vote was taken Trustee Wafel yes, Trustee Beach yes, Mayor Pro Tem Baumgartner yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0. Motion was made by Trustee Gfeller seconded by Trustee Tyler to adopt RESOLUTION 2016-29 establishing water and sewer rates. A roll call vote was taken Trustee Wafel yes, Trustee Beach yes, Mayor Pro Tem Baumgartner yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 6-0.

 

New Business:         

  1.         RESOLUTION 2016-30 adopting the Weld County 2016       Multi-Jurisdictional Hazard Mitigation Plan

Debra explained Weld County adopted the Hazard Mitigation Plan and the Town participated with the project and needed to adopt it as well. Weld County’s deadline to submit resolutions from each jurisdiction to request final approval from FEMA was July 5th. She noted a copy of the plan was at Town Hall if anyone was interested in reviewing it.  Motion was made by Trustee Johns, seconded by Tyler to adopt RESOLUTION 2016-30 adopting the Weld County 2016 Multi-Jurisdiction Hazard Mitigation Plan. Motion carried 6-0. Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

 

  1. RESOLUTION 2016-31 Service and Supply Contract with Great Copier Service

Debra explained the town currently leased the Kyocera Copier from Great Copier and as part of the lease we must enter into a service and supply contract. They have provided the Town with great service. This renewal covers from July 11, 2016 - July 11, 2017 with no increase from last year’s charges. Motion was made by Trustee Tyler, seconded by Trustee Beach to adopt RESOLUTION 2016-31 to renew the service and supply contract with great copier service. Motion carried 6-0. Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

                                   

                                    e.         Awarding a Bid for Sewer Line Camera Project

Debra explained that three quotes were received to complete the sewer line camera project, Ramey Environmental for $25,315.36, Guildner for $24,190.00 and DES $18,450.00. She noted all quotes are dated within the last week with exception to DES with the date of May 5, 2016, but mentioned the quote would still be honored. It was staff’s recommendation to award this project to DES in an amount not to exceed $30,000.00. Mayor Pro Tem Baumgartner asked why it was staff recommendation to go with DES, Debra explained DES has done great work in the past and they also provide reasonable quotes. Motion was made by Trustee Beach seconded by Trustee Gfeller to award the bid to DES to camera the sewer lines in an amount not to exceed $30,000.00, for the purpose of planning a phased sewer line repair project. Motion carried 6-0. Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

Board Member Information and discussion:

 

      f.          1) Well Flow Data

                                                            2) Mosquito Control

Trustee Beach expressed her gratitude to the town for providing the mosquito control.

                                                            3) Thank You Letter- Relay for Life

Trustee Johns mentioned he believed the event went well even though participation wasn’t what was anticipated. The park looked great as well as the set up and they worked well with the Town on clutter control.

 

            Staff Reports:

Administration/ Public Works:

Debra gave an update on the street project, there are several areas identified that need to be re done after the scope of work is completed. There was one block on Elm between Owen and Morgan that will need complete replacement due to lack of material laid down. To date Nelson, Owen, Elm, Gandy and Kipp were completed. Broadway and Miller were scheduled for completion the week of June 20th. She explained there was enough money to add additional streets which will include mill and overlay on Gandy between Main and Elm and two blocks of Main between Woodward and Crawford. As well as curb and gutter along the alley to improve drainage in front of the fire department and behind Keene Auto. Striping on Main Street is delayed due to the mill and overlay, the plan was to lay the striping tape down along Main Street once this is completed. A pan will be put in at the alley entrance between Woodward and Ash due to excessive use to truck traffic. Crack sealing and patching was scheduled for Lambert.

 

Bryan resigned and his last day is Friday June 24, 2016. A new employee has been hired, Sam Warne and he should start sometime the week of the 20th. He was one of the individuals who interviewed when Jake was hired and was second in line.

 

Water value exercises were started and should be completed in about a month.

 

Public works started mowing right of ways at the park, weed spraying and prepping the Sparrow parcel that belongs to town to get ready for the July 3d celebration.

 

A meeting was set to be scheduled to discuss the Scada upgrade.

 

Water tank project will start next month, potholing was being conducted to find out what’s in the ground before work is started.

 

An overweight permitting process for Careers Wide has not been completed. A letter was received from the Engineer stating North First will carry up to 28,000 pounds. Debra shared she will get a permit together and get it taken care of.

 

A workshop is scheduled for the Board and Planning Commission on Monday, July 11 at 6pm. everyone will be able to attend except for Trustee Tyler.

 

There have been inquiries on tapping into waterline on CR 59.

 

Legal

Engineering

 

Committee Reports

Board Member Comment

Trustee Beach gave an update on the open gym opportunity and explained that the summer doesn’t allow for high participation and Maria was thinking about getting something together in the fall.

 

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting; motion carried 6-0; Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:32 pm.

 

 

 

                                                                                                ATTEST:       

 

                                                                                                                                                          

Cynthia Baumgartner, Mayor Pro Tem                            Toni Pearl, Town Clerk

 

 



TOWN OF KEENESBURG
LIQUOR LICENSING AUTHORITY MEETING MINUTES
MONDAY, JUNE 20, 2016
IMMEDATELY FOLLOWING BOARD MEETING.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

 

 

Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, June 20, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Pro Tem Baumgartner called the meeting to order at 6:33 p.m.

 

Roll Call

            Members Present: Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller, Wendi Tyler and Mayor Pro Tem Cindy Baumgartner

            Members Absent: Mayor Danny Kipp

            Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk

 

  1.  Public Hearing for a Special Event Permit for Knights of Columbus, Marian Council #4627 Sled Pull July 16, 2016.

Mayor Pro Tem Baumgartner opened the public hearing for the Special Event Permit for Knights of Columbus, Marian Council #4627 Sled Pull to be held July 16, 2016 at 6:34pm. The property was posted with a public hearing sign on June 8, 2016 and it was staff’s recommendation that the special even permit be granted. There was no public comment Mayor Pro Tem Baumgartner closed the public hearing at 6:35 p.m. Motion was made by Trustee Tyler seconded by Trustee Johns to approve the special event permit for the Knights of Columbus, Marian Council #4627, Sled Pull to be held July 16, 2016 from 4:00 p.m. to 12:00 am.

 

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting; motion carried 6-0; Mayor Pro Tem Baumgartner, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:34 p.m.

 

 

 

ATTEST:       

 

 

                                                                                                                                                            

Cynthia Baumgartner, Mayor Pro Tem                            Toni Pearl, Town Clerk