TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, MARCH 16, 2015

6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on
Monday, March 16, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, and Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Kathleen Kelly, Town Attorney, Debra Chumley, Town Clerk

 

Public Comments

 

Consent Agenda:        a.   Approval of minutes 02/17/2015

                                          Financials and payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

                                   

New Business:            b.   Weed control expenditure:

Mayor Kipp explained that once a year we typically have the ground around the wells and lagoons sprayed with a bare ground type of weed control to reduce the amount of mowing that needs to be completed, and although this is not a sole source provider he asked that the board approve this expenditure without the additional bids in consideration of the time factor. Trustee Sparrow was hesitant to move forward without additional bids, and the consensus of the board was to require additional bids next year and to move forward with this bid.

Motion was made by Trustee Baumgartner, seconded by Trustee Tyler to approve the expenditure of $4500.00 for weed spraying by Grass Roots. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Consideration of hiring a new employee:

Mayor Kipp read the board the memo recommending Tyler Madsen as a new public works employee for the town. The interviews were conducted by Mayor Kipp, Marc Johns, and Debra Chumley.

Motion was made by Trustee Tyler, seconded by Trustee Wafel to hire Tyler Madsen as a new public works employee at the rate of $15.50 per hour. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

d    New recycle services letter of intent:

Quest Services LLC is applying for a grant to offer recycling to North Eastern Colorado, and as part of their application, they have requested a letter of intent from the Town of Keenesburg to participate in the recycle program. The cost to the town would be $50 per month to rent the recycle center and there would be no haul charges. This is not a single stream recycle as products will have to be separated. Given the huge popularity of the previous recycling program the board was supportive of this new service.

Motion was made by Mayor Kipp, seconded by Trustee Sparrow to sign a letter of intent to participate in a recycle program through Quest Services LLC. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

  1. Executive session:

Motion was made by Mayor Kipp, seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding an Oil & Gas Lease, Farm Lease, and a Road Maintenance Agreement. A roll call vote was taken; motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

Mayor Kipp stated that the time was 6:18 p.m. and the executive session had concluded. The participants in the executive session were: Kathleen Kelly, Town Attorney, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Lisa Sparrow, Trustee Ken Gfeller, Trustee Wendi Tyler, and Town Clerk Debra Chumley. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

 

  1. ORDINANCE 2015-01 approving the oil and gas lease with Nobel Energy:

Motion was made by Trustee Beach, seconded by Trustee Gfeller to adopt ORDINANCE 2015-01 approving the oil and gas lease with Nobel Energy with the correction to read 5 years on page two paragraph 2. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. RESOLUTION 2015-05 Approving a road and maintenance agreement between the Town of Keenesburg and Plains Marketing, L.P.:

Motion was made by Trustee Beach, seconded by Trustee Sparrow to adopt RESOLUTION 2015-05 approving a road and maintenance agreement between the Town of Keenesburg and Plains Marketing, L.P. with the condition that the agreement not be executed until the town receives the reimbursement check from Plains. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Schedule a special meeting:

Mayor Kipp let the board know that the town was applying for grant to help with the purchase of a new water tank, and that a special meeting would be necessary so that the board would have a chance to see the application prior to submittal, in addition it is possible that we may have a farm lease to look at as well.

Motion was made by Trustee Baumgartner, seconded by Trustee Sparrow to schedule a special meeting on Monday, March 30, 2015 at 6:00 p.m. The motion carried 7-0 Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

Board Member Information and discussion:

 

  1. 1) Economic Development: Mayor Kipp noted that the Planning Commission had brought this to his attention and has requested that the board form a committee chaired by a PC member to work on economic development. Mayor Kipp felt that this may present a conflict of interest as all development proposals must go before the planning commission, and that Debbie is now available and has been attending a lot more meetings, and has more time to follow up on leads and further felt that everyone was not aware of how many meetings had been held in regard to economic development. He stated that he felt that the new CPA with the county would afford us many more opportunities. The consensus of the board was to not form a committee at this time.

2) Well Flow Data February

3) Henrylyn Water Update

4) Easter Egg Hunt April 4, 2015 @ 11:00 a.m.

5) Rabies Clinic scheduled April 25, 2015

                 

  1. Staff Reports:

                                                      Public Works: Pubic Works Report

                                                      Legal

                                                      Engineering

 

 

 

                        k.   Committee Reports:

                        Finance

                        Water/Waste Water

                        Parks: Committee Report

                        Streets

                        Sculpture: The board had a letter that was prepared by Trustee Beach as the committee directed. The board reviewed the letter and directed staff to let Mr. Weimer know that the town was committed to this project and to revise and send out the letter of support to Mr. Weimer.

 

Board Member Comments: Trustee Baumgartner gave a report of the progress of the I-76 group. They are planning on a developer bus tour on May 28 that will feature three properties in Keenesburg. The properties that have been selected are Fair Meadows, Lost Creek Commons, and the 9 acres just North of I-76 and Market Street. Debbie will be attending these meetings moving forward.

 

Trustee Sparrow expressed her interest in attending the CML conference, staff was directed to make those arrangements.

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 6:43 p.m.

 

                        ATTEST:        

 

 

 

 

                                                                                                                                   

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk