TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, MARCH 20, 2017 6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643
Call to Order
The Board of Trustees of the Town of Keenesburg met in a regular session Monday, March 20, 2017 at Keenesburg Town Hall located at 140 South Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Pledge of Allegiance
Members Present: Mayor Danny Kipp, Trustees John Howell, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler
Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk and Kathleen Kelly, Town Attorney
Mayor Kipp made a motion seconded by Trustee Beach to amend the agenda to add item h1) RESOLUTION 2017-06 approving an agreement between Safebuilt, LLC and the Town of Keenesburg to provide code enforcement services and h2) schedule a special meeting for April 24, 2017. Motion carried 7-0: Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Financial Reports and Payment of Bills
Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items, Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
For the month of February there were 78 calls for services handled, 30 of those were initiated by officers and 48 were dispatched with 83.36 hours recorded for the month. Officer Dunnam was finalizing the Lochbuie/Keenesburg Citizen’s academy, in addition to scheduling the Safety Awareness Day. Trustee Wafel requested a list of abbreviations used on the report. Trustee Johns questioned the multiple calls for service with town hall’s address associated, asking if these incidences were in fact at Town Hall. Carlos stated the calls were more than likely not to town hall, instead general calls in the area but the officers must associate an address therefore resulting in 140 S. Main St to be used. The board express no further questions. Mayor Kipp and the Board thanked Sergeant Ramirez.
Melanie Falvo, Director of community Impact at United Way of Weld County. 814 9th Street Greeley, Colorado 80631. Melanie provided the board with an informational packet. United Way of Weld is an initiative that addresses and prevents homelessness in Weld County. Which is a community wide strategy that assists vulnerable Weld County Residents. Melanie asked the board and staff to refer anyone they feel may benefit from this. She asked for the Mayor to sign a letter of support. Motion was made by Trustee Beach seconded by Trustee Gfeller to approve the letter of support signed by the Mayor to United Way of Weld County. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Noble Energy. Kate Roberts- Contractor: Government Relations, Mac Pedlow- Engineer, Jeannette Jones- Project Manager Noble Midstreams, Matthew Ottness- Landman II, Tyler Beavers- Operations Landman II and Chad Calvert- Manager: Government Relations. Kate provided the board with informational packet which included contact information, development timing and plans. She explained drilling was scheduled for the end of October/early November 2017. Noble representatives shared maps showing where their drilling rigs will be and gave a brief time frame of the process.
The board approved an approval and assignment and estopple agreement between the Town of Keenesburg and the Town of Castle Rock on November 21, 2016 with an expiration date of February 11, 2017 if they had not acquired Pioneers interested in our pipeline. Castle Rock intended to close March 31, 2017. Therefore it was necessary for the Town to consent to this transaction per the prior agreement with Pioneer. The agreement has been reviewed by Paul since Kathleen was not able to advise due to a conflict of interest. Once approved and providing Castle Rock closes on the transaction they will be responsible for all provisions of the agreement and first amendment that currently stands with pioneer. Staff noted on page three that Kathleen should not be listed as a contact for notices instead should be Paul Anderson. Motion was made by Trustee Beach seconded by Trustee Howell to adopt RESOLUTION 2017-04 approving an assignment and assumption agreement between Pioneer Metropolitan District No. 3 and the Town of Castle Rock with the Town of Keenesburg as the consenting party with necessary changes made to page three. Motion carried 7-0; Mayor Kipp, Trustee Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
The resolution finds substantial compliance stating the property has met legal requirements to be eligible for annexation. With a special meeting to be scheduled for April 24, 2017 at 6pm for the public hearing. The notice will be published in the Greeley Tribune for four consecutive weeks. Kathleen noted that the legal description was not attached to the resolution provided but will be included prior to the Mayor’s execution. Motion was made by Trustee Beach seconded by Trustee Johns to adopt RESOLUTION 2017-05 finding substantial compliance for the Three H-K/Horton Farms II Annexation. Motion carried 7-0; Mayor Kipp, Trustee Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Staff noted there were changes to the impact study. A table was created as appendix b showing addresses and streets subject to the drainage impact fees. Clarification on basis of parks impact fees, cost of improvements to Schey Park and new park to clarify that the town already owns the land. Clarification to police facility impact fee under nonresidential per 1,000 sq. ft. building area to clarify the fee is for nonresidential permits on basis of each 1,000 sq. ft. of building area, The footnote on page 15 was cleaned up to remove confusing language. Also changes were done to the ordinance to change it from a 10 year capital improvement plan to a 20 year capital improvement per the discussion during the last meeting regarding the time limit on spending those funds. There are five categories which include. Roadways, drainage, parks, town hall and police. Definitions were revised to reflect the terminology of the impact fee study.
Motion was made by Trustee Gfeller seconded by Trustee Tyler to adopt ORDINANCE 2017-04 amending Chapter 4 of the Keenesburg Municipal Code to add a new article VII regarding impact fees and enacting related provisions concerning the collection and expenditure of impact fees.Motion carried 7-0; Mayor Kipp, Trustee Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
h1) RESOLUTION 2017-06 approving an agreement between Safebuilt, LLC and the Town of Keenesburg to provide code enforcement services.
Debbie stated there was a change in fees on the renewal reflecting on page 2 of the agreement, 1st contract year $55.75 per hour, 2nd contract year $57.50 per hour, 3rd contract year $59.25 per hour, 4th contract year $61.00 and 5th contract year $61.00 per hour. There was also a change on page 4 under monetary limitations, it should reflect presently $350,000 per person $990,000 per occurrence provided by the Colorado Governmental Immunity Act. This change was approved by Safebuilt. Motion was made by Trustee Beach seconded by Johns to adopt resolution 2017-06 approving an agreement between Safebuilt, LLC and the Town of Keenesburg to provide code enforcement services. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
h2) Schedule a special meeting for April 24, 2017
A special meeting needed to be scheduled for April 24, 2017 to hold a special hearing for annexation for Three H-K/ Horton Farms II. Motion was made by Trustee Beach seconded by Trustee Gfeller to schedule a special meeting for April 24, 2017 at 6 p.m. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Gene with Straightline had emergency surgery, therefore nothing has been resolved regarding the warranty work around town. The audit was underway, Randy resigned from his position with public works, job opening was posted and staff will conduct interviews 03/21/17. Southeast Weld Chamber, Town of Hudson , Lochbuie and Keenesburg are hosting a shred event at the Old Town Hall parking lot, April 29, 2017 9am-12pm. Atmos sent a check for $7,240 for franchise fee error mentioned during the last meeting. CML conference scheduled in Breckenridge June 20-23 if anyone was interested in attending they were asked to contact staff. Possibility of a new restaurant with potential liquor license to open up on I76. Christina was on vacation March 23-31. Kelly was working on getting Christina a new computer, Wendi’s tablet will need replaced. Staff plans to purchase three new tablets by the end of the year to have on hand and purchase the remaining next year. Staff proposed the board consider changing the name of the park on Miller Street after the John and Emma Meier. The board agreed that was a good idea. Code Enforcement gave out 29 violations for dumpster and 13 have complied, multiple people have been granted extensions and others have not reached the end of their warning.
Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Danny Kipp, Mayor Toni Pearl, Town Clerk