MONDAY, MARCH 28, 2016
4:00 p.m.


Call to Order: The Board of Trustees of the Town of Keenesburg met in a special session on Monday, March 28, 2016, at Keenesburg Town Hall located at 140 S. Main Street. Acting Mayor Trustee Wendi Tyler called the meeting to order at 4:00 p.m.


Pledge of Allegiance


Roll Call: Board members present: Trustees Wilbur Wafel, Sandra Beach, Kenneth Gfeller, and acting Mayor Wendi Tyler were present.

Absent: Trustee Lisa Sparrow, Cindy Baumgartner, and Mayor Danny Kipp

Others Present: Debra Chumley, Town Clerk


Public Comments: none.  


Old Business:     a.   RESOLUTION 2016-26 Approving a revised contract between the Town of Keenesburg and Engineering America, Inc.:

Debra informed the board that there was an oversight when the RFB for the water tank was issued, and our form contract was not included. Therefore Engineering America did not have the opportunity to review our contract and determine if the provisions were acceptable to them.
We have worked together to make a few small changes that will protect the town as well as Engineering America, Inc.

The changes are as follows:

  1. In all instances, where it is stated that something needs to be completed to the satisfaction and approval of the town, we have added (Industry Standard). Without the “industry standard” it is Engineering America’s stance that this is too subjective.
  2. They have added language in section 7 to assure that the town has appropriated funds for this project. They have also added a section “differing subsurface conditions” to demonstrate that it is not currently known what will be required for the foundation of the tank. This section is to protect Engineering America for the “not to exceed amount of $ $77,571.00” in the contract if in fact they uncover a condition that requires further excavation. This could also go the other way, and save the town money if they do not need to excavate as much as the soils report states.   The board appropriated 10% overage for this project, so it is not likely that we will get into the position of having to amend the budget, but it is possible.

These changes have been reviewed by and supported by town attorney, Kathleen Kelly. It is staff recommendation that this revised contract be approved so that we can get moving on this project.

Motion was made by Trustee Gfeller, seconded by Trustee Wafel to adopt RESOLUTION 2016-26 approving a bid and authorizing execution of the construction contract with Engineering America, Inc. for the Municipal water storage tank project; motion carried 4-0. Acting Mayor Wendi Tyler, Trustees Wafel, Beach and Gfeller voting yes.


Board Member Information and discussion


Staff Reports:            Administration

                                          Public Works: Pubic Works Report                                                                            Legal



Board Member Comments: Trustee Wafel asked staff to look into the legislation concerning train noise that was featured in the March 7 CML newsletter.

Trustee Gfeller reported that the town’s facebook page was close to 400 likes.




Motion was made by Trustee Gfeller, seconded by Trustee Wafel to adjourn the meeting; the motion carried 4-0, Acting Mayor Trustee Tyler, Trustees Wafel, Beach, and Gfeller voting yes. The meeting adjourned at 4:07pm.











Wendi Tyler, Acting Mayor                                     Debra L. Chumley, Town Clerk