TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING AGENDA

MONDAY, MAY 18, 2015

6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on
Monday, May 18, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: None

Others Present: Kathleen Kelly, Town Attorney, Debra Chumley, Town Clerk

 

 

Public Comments

 

Consent Agenda:        a.   Approval of minutes 04/20/2015

                                          b.   Approval of Financials and payment of bills:

Motion was made by Trustee Tyler, seconded by Trustee Wafel to approve the consent agenda items. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

Old Business:

c. Preston Ranch Agreement to Assign Water Rights—

RESOLUTION 2015-08 approving the above agreement:

Dale Trowbridge, Chairman Preston Ranch Ministries, was present to represent Bob Korthius who was not able to attend. Mayor Kipp advised Mr. Trowbridge that if approved the agreement would be recorded with the Weld County, and then a bill would be prepared to include the attorney fees, the recording fees, and the $1000.00 fee for the water rights, and that they could pay all fees with one check.

Motion was made by Trustee Baumgartner, seconded by Trustee Sparrow to approve RESOLUTION 2015-08 approving an agreement to assign water rights between the Town of Keenesburg and Preston Ranch Ministries. . The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

                                    d.   Public Hearing SUP Links Logistics:

Mayor Kipp opened the public hearing at 6:04 p.m. He read the memo into the record as follows:

All legal notice requirements were adhered to for the special use permit applicant from Links Logistics. Notice of public hearings concerning the special use permit application, were published in the Greeley Tribune on Tuesday, March 10, 2015. Property owners within 300 feet were mailed notice of the public hearing on Wednesday, March 18, 2015 Notice was posted on the property advising of the continuance of the public hearings on Wednesday, April 22, 2015. The applicant has formally requested that the public hearing be continued to Monday, June 15, 2015 at 6:00 p.m. Staff recommends this hearing be continued to allow the applicant additional time to address some conditions concerning access and the use of the septic system. Trustee Beach questioned why we were continuing the hearing again. Mayor Kipp advised that the applicant was still working on access with CDOT and with the Weld County Public Health Department in regard to the septic system.

Motion was made by Trustee Beach, seconded by Trustee Tyler to continue the public hearing for Links Logistics special use permit to Monday, June 15, 2015. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

New Business:

 

  1. Weld Central Complex annexation:

      Motion was made by Trustee Sparrow, seconded by Trustee Gfeller to direct staff to issue a letter requesting that School District RE-3J submit an annexation petition during the month of July, 2015, and further that the fee for application for annexation and zoning be waived. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

                                    f.    RESOLUTION Supporting the School District:

Mayor Kipp gave some background information in regard to the joint resolution. This resolution was prepared by the Town of Hudson, and has asked each town to adopt it as well. Staff was directed to talk with the school board in regard to their feelings about this resolution. The school board responded that while it was nice to have a resolution by the three towns supporting the school district, what they would prefer is something more substantial, such as perhaps an impact fee for the school. Kathleen, town attorney looked into this, and reported that the town cannot impose an impact fee for the schools, but can establish a cash in lieu of land dedication fee, to help defray the cost of new construction of schools. Mayor Kipp explained that this was not the type of fee they had desired, as the school district would not be able to use these funds for buildings maintenance. Trustee Beach discussed the resolution and asked why the town would not be interested in adopting the resolution just to solidify a united partnership with the other towns. Mayor Kipp stated that he was not opposed to the resolution but would like to see changes in the language, and try to come up with something that would actually help. Look into all three communities working together to adopt a cash in lieu of fee for future needs of the school district. Mayor Kipp advised he would talk with the Hudson Mayor, and see if something more substantial could be done.

 

g    Comprehensive Plan Map Amendment:

Mayor Kipp used the display land use map to show the section that were being recommended for change by the planning commission, sections 10, 11, 14, and 23 to an industrial land use.

Motion was made by Trustee Beach, seconded by Trustee Gfeller to set public hearings for June 4, and June 15 to consider amending the town’s comprehensive plan map. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Request reimbursement Summer Reading Program—Hudson Public Library:

Debra Chumley contributed to the Summer Reading Program on behalf of the town in the amount of $75.00, due to the fact that the request came in too late to be considered by the board. Motion was made by Trustee Sparrow, seconded by Trustee Tyler to reimburse Debra Chumley for her contribution to the program on behalf of the town. Motion carried 7-0,  Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

 

 

  1. Request for Donation—Lil Rebels wrestling:

The board declined to contribute to wrestling golf tournament.

 

  1. Consideration of Scope of work Water line extension project:

 

Mayor Kipp commented on the scope of work that item number 3 had not yet been completed, and that he felt that it was necessary to check the amount of water pressure that would be available once the water line extension was completed prior to moving forward Motion was made by Trustee Baumgartner, seconded by Trustee Sparrow to approve the scope of work for the water line extension with the condition that the system flow be adequate for the project. The motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Request for Bid Water Line Extension:

Mayor Kipp explained that the request for bid for the water line extension would be the next step, once we find out if there is enough pressure. Some of the water line will be in the county ROW by the century link building because there is not room for an additional easement, and we have already obtained the easement on the Cook property, and have gotten the easement from the town’s property to CR 14. Mayor Kipp commented that the project is likely closer to $300,000.00, and questioned tying into the 12 line with the 8”. No action was taken.

 

  1. Request for Bid Street Repair Replacement:

Mayor Kipp commented that more work needed to be identified on the RFB for the streets. Marc Johns. Public works Director, explained the project, and also let the board know that he was looking into slip lining the sewer lines rather than tearing up the streets, and did not have all of that information yet. No action was taken.

 

  1. Appointment of Hearing Officer abatement matters:

The town clerk read all sections of the abatement of nuisances section 7-1-120 of the Keenesburg municipal code. The board consensus was that it is necessary to have a hearing officer appointed prior to moving forward with any type of abatement. Kathleen agreed to serve as the town’s hearing officer. Motion was made by Trustee Tyler, seconded by Trustee Gfeller to appoint Kathleen Kelly as the town’s hearing officer. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Consideration of expenditure to match other town contributions to I-76 bus tour:

Town Clerk Debra Chumley explained that both Hudson and Lochbuie had sponsored this event at a $2000 level and that she felt that it was important that the three towns contribute equally to this economic development endeavor. Motion was made Trustee Beach, seconded by Trustee Sparrow to contribute an additional $1000.00 to the I-76 economic development group. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Consideration of Basketball Court Resurfacing:

Mayor Kipp commented that the bids being conserved were 50% over budget, and that the three bids were not all the same, each had a different thickness of concrete, and did not state what quality of material would be used, and that he felt that the engineer should put together the specs for the replacement. Motion was made by Trustee Beach, seconded by Trustee Gfeller to come back with bids and engineering recommendations at the next meeting in June. Motion carried 7-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Review Atmos Franchise Agreement:

Town Clerk, Debra Chumley explained that this item is for the board’s review only, legal has not finished its review of the agreement for recommended changes and it will come back to the board for review at the next meeting in June.

 

  1. Schedule Tablet Training:

The board selected several dates that included June 8, 9, and June 23 at 6:30. Staff will schedule and let everyone know when it will take place.

 

Board Member Information and discussion:

 

  1. 1) Crime Report Weld County Sherriff’s Office

      2) April Well Flow Data

      3) Thank you Weld Central Wood Shop

      4) Thank you SBDC

      5) Thank you After Prom

      6) Thank you Lauren Hyde

 

Staff Reports:

                                                      Public Works: Pubic Works Report

                                                      Legal

                                                      Engineering

 

                              Committee Reports

                       

Board Member Comments

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:39 p.m.

 

 

 

 

 

 

 

 

 

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, MAY 18, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

 

 

Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, May 18, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:40 p.m.

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: none

Others Present: Kathleen Kelly, Town Attorney, and Debra Chumley, Town Clerk

 

 

Roll Call

  1. Public Hearing Special Event Permit Southeast Weld Chamber August 15, 2015:

The staff advised the board that no written comments had been received by the clerk’s office and therefore no public hearing was necessary. Motion was made by Trustee Sparrow, seconded by Trustee Tyler to approve a special event permit for the southeast weld chamber of commerce. Motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

                                   

  1. Public Hearing American Legion Special Event Permit Keenesburg Days June 13, 2015:

The staff advised the board that no written comments had been received by the clerk’s office and therefore no public hearing was necessary. Motion was made by Trustee Sparrow, seconded by Trustee Tyler to approve a special event permit for the American Legion’s Keenesburg Days. Motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

  1. Liquor License renewal Keene Market:

The sheriff’s report revealed no concerns. Motion was made by Trustee Sparrow, seconded by Trustee Tyler to approve the liquor license renewal for Keene Market. Motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes.

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Beach to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:39 p.m.

 

 

 

 

 

TOWN OF KEENESBURG

PARK COMMITTEE MEETING AGENDA

MONDAY, APRIL 20, 2015

IMMEDATELY FOLLOWING LIQUOR LICENSING AUTHORITY MEETING

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

 

Plans for the West baseball field

Committee discussion