TOWN OF KEENESBURG

BOARD OF TRUSTEES SPECIAL MEETING MINUTES

TUESDAY, NOVEMBER 16, 2015

6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in a regular session on Monday, November 16, 2015, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller and Mayor Danny Kipp were present.

Absent: Trustee Wendi Tyler

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Chasity Elliott Assistant Town Clerk.

 

Mayor Kipp amended the agenda moving item f, resolution 2015-26 approving a water service and annexation agreement, above c old business.

 

Public Comments

 

Consent Agenda:        a.   Approval of minutes 10/19/2015

  1. Financial reports and payment of bills

Motion was made by Trustee Beach, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

 

  1. RESOLTUION 2015-26 Approving a water service and

annexation agreement: Debra Chumley stated there were a few changes specifically item number 1. There is a cost recovery agreement in place with the School District which brings the total price to $16,334.57. Debra stated the other change to the agreement was item number 6 in which Mr. & Mrs. Cunningham have requested that the Town bare the cost of the annexation. Debra read item number 6. Debra advised she felt this was a reasonable request and negotiations were made in good faith. There was a discussion about the request for the cost of annexation and Mayor Kipp stated this isn’t going to be standard in all agreements. Trustee Gfeller made a motion to approve resolution 2015-26 approving a water service and annexation agreement between the town and David and Karla Cunningham, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

 

Mayor Kipp called for a recess at 6:06 p.m. so the agreement could be signed. The meeting resumed at 6:12 p.m.

                             

 

Old Business:           c.   RESOLUTION 2015-25 Approving a law enforcement

agreement with the Weld County Sheriff’s Department: DebraChumley advised that the Town was still working on a contract with the Town of Lochbuie that will be presented to the Board at the December meeting. It was advised that the Board enter into an agreement with Weld County so the Town isn’t left without law enforcement. The budgeted amount for Law Enforcement for next year is $65,000. Lochbuie will provided us with 21 hours a week in coverage and will vary hours so no one will know when they are in Town. There was a brief discussion on the $65,000 and why it was in the Weld County agreement. Debra explained it was placed in the Weld County agreement because that was the budgeted amount. Trustee Beach made a motion to adopt resolution 2015-25 approving an agreement for law enforcement serviced between the Weld County Sheriff’s Office and the Town of Keenesburg for an expenditure not to exceed $65,000.00 during the 2016 calendar year, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

 

 

  1. 2016 draft budget: Debra stated there were a few changes; line

219 included the I-76 billboard with the Wild Animal Sanctuary that expense has been removed from the budget but Pat Craig is going to continue on with it; line 228 is at $65,000 for law enforcement for the year which dropped by $20,000; next line 246 was increased by $10,000 which will allow gravel to be placed on road 16 ½. Debra stated she would like to propose an increase in Line 247 street lighting by $15,000 to allow the lighting to be converted to led lights which will allow us to replace 5 or 6 in town. She stated she would like to use $5000 and match it with $5000 from our underground credits. This will take years to convert all the lights but the leds illuminate well and it is a safety measure. The general fund would be at a loss of $18,248.00. There was a calculation error the fund balance year end on the water fund is going to be, line 28, $415,778.00. The budget includes a 4 ½ increase for salaries across the board which will create a pool for the Mayor to draw from for future increases. Mayor Kipp gave an overview of the pool for salaries and also stated that the street light project will be in the budget but will remain on the bottom of the project list. Debra also stated that we received the sewer line grant to video the sewer lines which will complete the project all at once.

 

New Business:            e.   RESOLUTION 2015-24 Approving an amendment to Exhibit A

for the agreement for services between the town of Keenesburg and Telesto Solutions, LLC: Debra Chumley gave an overview of the amendment and stated it would be an increase in rates; the hourly billing rates will increase by $5 or $10. Debra recommended approving the resolution. Mayor Kipp and Marc Johns agreed that everyone at the firm were wonderful to work with and there was always someone there to help. Trustee Beach made a motion to approve resolution 2015-24 approving an amendment to Exhibit A of the agreement for engineering services between the town and Telesto Solutions Inc., seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

  1. ORDINANCE 2015-05 Changing the setbacks for buildings along Main Street - Set public hearings: Debra gave some background information in regards to the change and why it was necessary. She stated that the Planning Commission reviewed the ordinance and recommended that the ordinance be approve with the change of extending the zero lot lines to Crawford Ave. She also stated that the Board would need to set the public hearings for December 10 and December 14. There was a brief discussion on the definition of a zero lot line and the change to the ordinance. Mayor Kipp made a motion to set public hearing for Planning Commission for December 10 and the public hearing for the Board of Trustees on December 14, seconded by Trustee Wafel. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

 

  1. Proposal for Geotech Investigation for water tank: Debra Chumley informed the Board that there needed to be a geotech evaluation on the property where the tank is going to be installed to determine the soil and base that will be under the tank. Kent got 3 estimates and recommended Soilogic because they were the lowest and they meet the scope of work he requires. The agreement will be between Telesto and Soilogic. Debra stated Soilogic came in under the amount budgeted for. Trustee Beach made a motion to accept the proposal for geotech investigation with Soilogic through the Telesto agreement, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

 

Board Member Information and discussion:

 

  1. 1) October Well Flow Data

      2) Crime Report Weld County Sheriff’s Office

      3) 2015 Annual Mosquito Report

 

Staff Reports:                  Administration: Debra Chumley restated that we received the grant and she is working on the law enforcement agreement. There was a brief discussion on the water and sewer rate increase.

Public Works: Marc Johns gave an overview of the progress of the waterline. There is roughly 700 feet left and it would take a couple weeks for completion.    

Legal

                              Engineering

 

Committee Reports

                       

Board Member Comments

 

Adjournment: Motion was made by Trustee Beach, seconded by Trustee Gfeller to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 6:42 p.m.

 

 

 

                        ATTEST:        

 

 

 

 

                                                                                                                                   

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk

 

 

 

 

 

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, NOVEMBER 16, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

 

 

Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in a regular session on Monday, November 16, 2015, at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:42 p.m.

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller and Mayor Danny Kipp were present.

Absent: Trustee Wendi Tyler

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director and Chasity Elliott Assistant Town Clerk.

 

  1. Extend temporary liquor license for Korner Kitchen Café:

Trustee Sparrow made a motion to extend the temporary liquor permit for Korner Kitchen to February 1, 2016 as allowed per State of Colorado Liquor Division, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

 

  1. Liquor license renewal – Market Street Mart: Trustee Sparrow

made a motion to approve the liquor license renewal for Market Street Mart, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

 

                                         

  1. Liquor license transfer – Country Liquors LLC: Trustee

Sparrow made a motion to approve the transfer of ownership for the liquor license of Country Liquors LLC, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow, and Gfeller voting yes.

 

 

 

Adjournment: Motion was made by Trustee Beach, seconded by Trustee Gfeller to adjourn the meeting; the motion carried 6-0, Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Sparrow and Gfeller voting yes. The meeting adjourned at 6:44 p.m.

 

 

 

 

 

                        ATTEST:        

 

 

 

 

                                                                                                                                   

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk