TOWN OF KEENESBURG

 BOARD OF TRUSTEES REGULAR MEETING MINUTES

MONDAY, NOVEMBER 21, 2016- 6:00 P.M.

     KEENESBURG TOWN MEETING HALL

140 S MAIN ST, KEENESBURG, CO 80643

 

Call to Order

The Board of Trustees of the Town of Keenesburg met in regular session Monday, November 21, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call

Members Present: Mayor Kipp,Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk.

 

Public Comments

None

 

Consent Agenda

  1. Approval of Minutes October 17, 2016

Approval of Minutes November 4, 2016    

Financial reports and payment of bills

Motion was made by Trustee Tyler seconded by Trustee Brandt to approve the consent agenda items. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

New Business:

 

  1. Appoint Mayor Pro-Tem

Mayor Kipp thanked the board for their support and commitment to serve. He shared he was looking to appoint someone who is reliable and can be trusted with confidential information. Mayor Kipp appointed Trustee Beach as Mayor Pro-Tem, the board and town staff congratulated her.

 

  1.    Resolution 2016-39 Humane Society Renewal

Debra stated the Humane Society Renewal allows the Town to take unclaimed dogs to the Evans Animal Shelter where they are better equipped to house dogs for a longer period of time. The fee for 2017 was not increased and remained $129.84 per animal. Motion was made by Trustee Beach seconded by Trustee Tyler to adopt RESOLUTION 2016-39 approving a service agreement with the Humane Society of Weld County and the Town of Keenesburg for the shelter of unclaimed animals. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

  1. Resolution 2016-40 Agreement with Innovative SCADA

Debra stated attached was a tabulation that included three quotes for a SCADA upgrade and connection the new water tank and automating fill value at the booster station. Brownshill $25,284, Innovative SCADA $24,765 and Timberline $25,904 each bid contained at least two options with each provider quoting their preferred software and cloud version. All options were reviewed by Danny, Debra and Marc, it was staff recommendation that Innovative SCADA receive the awarded bid using option A with proprietary software, ignition software and mobile scada screening totaling $24,765. Motion was made by Trustee Gfeller and seconded by Trustee Johns to adopt RESOLUTION 2016-40 awarding the scada bid to Innovative Scada, and authorizing the Mayor to execute the agreement with Innovative Scada in the amount of $24,765. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

  1. Approval of Assignment and Estopel Agreement

Debra stated the agreement with Pioneer Reginal Metropolitan District Water Activity Enterprise outlined the division of the use as well as payment, maintenance and repair between the Town and Pioneer regarding the 12” waterline from the Lost Creek Well to the blending station. An amendment in May 2012 increased the amount of space in the line that the town has access to from 25% to 33% and changed the division of maintenance and repair to reflect the same percentage. The amendment allows for the sale of capacity in the waterline to a third party. Pioneer has executed an agreement with the Town of Castle Rock for the sale of water as well as capacity in the water line. Pioneer is not required to request the Town’s approval for the sale of its capacity in the waterline but simply to notify of such sale. Castle Rock requested that the town sign an approval of agreement and an estopel agreement. The agreement has been reviewed by the Town’s water attorney, Paul Anderson he made minimal changes and supports the execution of the agreement. It was staff recommendation the assignment be approved. Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the assignment and estopel agreement between the Town of Keenesburg and Pioneer Reginal and Pioneer Number 3 to the Town of Castle Rock. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

  1.  Approve changes to Personnel Guidelines

Debra stated the changes presented in the personnel guidelines reflect the discussion that took place during the work session in October. The proposed changes reflect on employee benefits and have been adjusted to no longer offer health insurance coverage to spouses. Additional corrections are noted in red. Motion was made by Trustee Beach seconded by Trustee Tyler to approve the personnel guidelines as revised to be effective January 1, 2017. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

  1.      Board Member Information and Discussion
  2. Well Flow Data
  3. Police Report October
  4. Chamber Christmas Dinner

Mayor Kipp asked those who are interested in attending to please let Debra know. She shared the Town will cover the donation to those who are interested.

  1. Phillips 66 Pipeline LLC
  2. Thank You Letter Keene Clinic

                       

Staff Reports           

  1. Administration
  2. Public Works

Debra gave an admin and public works report she stated the tank’s construction will begin December 5, 2016. Danny, Kent and Debra traveled to Lamar on Tuesday to give a presentation in front of the Department of Local Affairs Committee for the energy impact grant to help get the sewer line to the high school. A meeting will be held the 29th to meet with school staff to discuss terms of iga in regards to tap and additional fees.

  1. Legal
  2. Engineering

Committee Reports

Board Member Comment

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:51pm.

 

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, NOVEMBER 21, 2016

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order

The Board of Trustees of the Town of Keenesburg met in regular session Monday, November 21, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Roll Call

Roll Call Members Present: Mayor Kipp,Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk.

 

h. Liquor License Renewal Country Liquors

Motion was made by Trustee Gfeller seconded by Trustee Tyler to approve the liquor license renew for country liquors. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:52 p.m.

ATTEST:      

 

                                                                                                                               

Danny Kipp, Mayor                                             Toni Pearl, Town Clerk