TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY OCTOBER 10, 2016
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643
Call to Order
The Board of Trustees of the Town of Keenesburg met in a regular session Monday September 19, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Pledge of Allegiance
Members Present: Mayor Kipp,Trustees Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler
Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk
a) Approval of Minutes September 19, 2016
Financial reports and payment of bills
Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.
b) 2017 Draft Budget Presentation
Debra explained the draft budget was incorporated with responsible spending as well as modest revenue projections. The budget was based upon a few assumptions. Severance tax would continue to decrease with an estimated figure of $26,000 for 2017 and 6 new proposed residential building permits and two commercial building permits considering 2016 will finish with three new residential permits. The town’s preliminary valuation showed a slight increase of $48,530 bringing the total valuation to $8,365,830. The general fund as budgeted will have a profit of $8,905 with no capital expenditures budgeted. The water fund projected a loss of $69,047 due to maintenance needs that have been deferred over the years. The south tank needs cleaned and resurfaced with an estimated cost of $70,000. Wastewater fund projected a profit of $28,820 which is a result in plant investment fees from sewer tap sales that should be retained for future upgrades. Capital improvement fund was projected to have a profit of $9,500 with no capital outlay planned for 2017.
c) ORDINANCE 2016-23 Amending Chapter 7 of the Keenesburg Municipal Code to Permit Beekeeping
The ordinance recommended a limit of two colonies. Trustee Tyler thought the ordinance added more unnecessary work therefore she was against allowing bees. Mayor Kipp agreed and expressed his concern to those who may have an allergy. Motion was made by Trustee Gfeller seconded by Trustee Wafel to adopt ORDINANCE 2016-23 amending Chapter 7 of the Keenesburg Municipal Code to permit beekeeping within the town subject to certain restrictions and limitations. A roll call vote was taken Trustee Wafel yes, Trustee Beach no, Mayor Kipp no, Trustee Johns no, Trustee Gfeller yes, Trustee Tyler no. Motion failed 2-4.
d) RESOLUTION 2016-37 Establishing a Fee Schedule for Services
Debra explained a licensing fee for backyard chicken hens and bee colonies were added to the fee schedule. It was staff’s recommendation a licensing fee of $25.00 per chicken and $25.00 per bee colony be assessed to compensate for administrative time. Mayor Kipp explained the bee colony fee shall be removed from the resolution due to the vote on the previous agenda item. He noted he felt a $5.00 licensing fee for chickens was more reasonable. Trustee Tyler recommended a $10.00 fee. Debra asked the board to consider assessing the licensing fee per chicken. Motion was made by Trustee Beach to adopt RESOLUTION 2016-37 establishing a Fee Schedule for Services, by asessing a $5.00 per chicken licensing fee and removing the licensing fee for bee colonies. A roll call vote was taken; Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes, Trustee Tyler yes. Motion carried 6-0.
e) Fees for Legal Services
Debra explained fees for legal services had not been increased in several years and noted she would be opposed looking for a new attorney due to the history with Kathleen. Motion was made by Trustee Beach seconded by Trustee Gfeller to accept the fees for legal services. Motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.
f) Year Book ad Weld Central
Debra explain there was $75.00 remaining for donations and noted it was the first time the board has donated a majority of what was budgeted. Motion was made by Trustee Beach seconded by Trustee Johns to place an eighth page ad in the year book for $50.00 and donate an additional $25.00 to Weld Central Yearbook. Motion carries 6-0; Mayor Kipp, Trustees Wafel. Beach, Johns, Gfeller and Tyler voting yes.
g) Board Member Information and Discussion
Mayor Kipp stated if anyone was interested in attending to let Debra know. Trustees Wafel, Beach and Gfeller noted they would like to attend and bring a guest.
Debra gave a combined admin and public works report. She explained three bids were received for the SCADA upgrade and a recommendation and a contract will be presented during the November meeting. The video of the sewer line was reviewed and a plan would be put into place to determine what repairs or replacements will be made. The grant application amount was changed to $950,000 as mentioned during the budget presentation. The presentation to the grant board was set for November 15th, 16th, or 17th in Lamar. Pre-construction meeting was set for later in the week for the tank kick off. Pans around town were replaced but the rain last week had caused a delay.
Board Member Comment
Mayor Kipp noted that it was looking like a busy 2017 and explained special meetings will more than likely be held.
Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting. The meeting adjourned at 6:49pm.
Danny Kipp, Mayor Toni Pearl, Town Clerk