TOWN OF KEENESBURG

BOARD OF TRUSTEES SPECIAL MEETING MINUTES

     MONDAY OCTOBER 17, 2016

IMMEDIATELY FOLLOWING WORKSHOP

    KEENESBURG TOWN MEETING HALL

140 S MAIN ST, KEENESBURG, CO 80643

 

Call to Order

The Board of Trustees of the Town of Keenesburg met in a special session Monday October 17, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:30 p.m.

 

Pledge of Allegiance

 

Roll Call

Members Present: Mayor Kipp,Trustees Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler

Others Present: Debra Chumley, Town Manager and Toni Pearl, Town Clerk, Kathleen Kelly, Town Attorney

 

Public Comments

            None

 

New Business:         

           

  1. appointment to Fill Vacancy

Mayor Kipp thanked those who submitted letters of interest to serve on the board. The Board was directed to write the name of the individual who they wish to appoint on the piece of paper provided. The Town Clerk read the results aloud, the following were the results Steven Brandt with 4 votes, John Howell with 2 votes and Bruce Sparrow with 0 votes. Mayor Kipp thanked John and Bruce and congratulated Steven. Mr. Brandt was sworn in.

 

  1. Telesto- Impact Fee Study

Debra explained in order to update and adjust the town’s impact fees it is necessary to complete an analysis and study to reflect a reasonable correlation between fees and the cost of the services that are provided. She was confident that the cost could be absorbed without having to amend the budget. It was noted it was imperative that the fee structure be addressed before any development takes place. Kathleen explained the study was important because current fees are difficult to defend if challenged and the town is required to justify the basis of the fees that are imposed per the overriding case law. The fees currently too low and do not come close in comparison to where they should be. Kathleen clarified the study will set the basis and look at cost to deliver services to a new user on the towns system. Motion was made by Trustee Tyler to approve Telesto Solutions Inc. scope of work and cost estimate to complete an impact fee study. Motion carried 7-0; Mayor Kipp, Trustees Brandt, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 

  1. Executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4) (e) and for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. § 24-6-402(4) (b) regarding the Town’s future boundaries and planning areas of property into the Town of Keenesburg

Motion was made by Mayor Kipp seconded by Trustee Tyler to go into executive session for the purpose of determining positions relative to matters that may be subject to negotiations. Developing strategy for negotiations, and/or instructing negotiators, , under C.R.S. § 24-6-402(4) (e) and for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. § 24-6-402(4) (b) regarding the Town’s future boundaries and planning areas of property into the Town of Keenesburg. A roll call vote was taken, Trustee Brandt yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.

 

Mayor Kipp stated the time was 8:12 p.m. and the executive session had concluded. The participants in the executive session were: Town Attorney, Kathleen Kelly, Trustee Steven Brandt, Trustee Wilbur Wafel, Trustee Sandra Beach, Mayor Danny Kipp, Trustee Marc Johns, Trustee Kenneth Gfeller, Trustee Wendi Tyler and Town Manager, Debra Chumley. Mayor Kipp stated for the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. There were no concerns stated, the board moved on to the next agenda item.

 

  1. Board Member Information and Discussion

1)     Paul G Anderson 2017 Billing Rates

2)     Business After Hours- TBK Bank         

Trustee Gfeller stated TBK Bank’s after hours was October 20th 5:30 to 7:00pm.

3)     Marketing Bags

Debra explained Keenesburg was spelled wrong on the marketing bags and asked the board for approval to donate them to loaves and fishes food bank. The board approved the donation of the marketing bags to the food bank.

 

Staff Reports           

  1. Administration
  2. Public Works
  3. Legal
  4. Engineering

Committee Reports

 

 

 

Board Member Comment

Mayor Kipp noted there was a vacancy on the planning commission board.

 

Adjournment

Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting. The meeting adjourned at 8:25pm.  

 

 

ATTEST:      

 

 

                                                                                                                                 

Danny Kipp, Mayor                                             Toni Pearl, Town Clerk