October 26, 2017


                    TOWN OF KEENESBURG
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
       THURSDAY, OCTOBER 26, 2017 6:00 P.M.
            KEENESBURG TOWN MEETING HALL
       140 S. MAIN ST. KEENESBURG, CO 80643

 

Call to Order

The Board of Trustees of the Town of Keenesburg met in a special session Thursday, October 26, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

 Roll Call

Members Present: Mayor Danny Kipp, Trustees John Howell, Wilbur Wafel, Marc Johns and Kenneth Gfeller

Members Excused: Trustee Sandra Beach

Others Present: Town Manager Debra Chumley and Town Clerk Toni Pearl

 Public Comments

None

Old Business

A. 
Appointments

  1. Fill Vacancy on Board
This item was tabled from the last meeting due to a tie vote. The board was directed to write the name of the individual they wish to appoint on a piece of paper and to hand it to Toni to read aloud. Juanda received three votes and Bruce received two. Juanda Hesse was sworn in by the Town Clerk.

New Business

B.  RESOLUTION 2017- 22 approving an intergovernmental agreement between the Town of Keenesburg and Weld County School District RE-3J for wastewater treatment facility capital improvements

The school board approved the IGA at their meeting on 10-25-17. Exhibit C of the agreement displayed the plant investment fee calculation for the taps and they agreed on $199,470, part of the agreement provides the Town will do a recalculation of the plant investment fee at the end of twelve months once the wastewater is received and flow can be determined. The Town will be reimbursed for all costs associated with the project, which included prep of the IGA and consulting time. Staff recommended the IGA be approved. Motion was made by Trustee Gfeller seconded by Trustee Wafel to approve RESOLUTION 2017-22 approving an intergovernmental agreement for wastewater treatment facility capital improvements. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Johns, Gfeller and Hesse voting yes.

C.  Consideration of bids for gravel for CR 16

Staff was in the process of getting three bids for price per ton delivered for class 6 gravel for much needed maintenance on CR 16. Three bids were not able to be obtained prior to getting the board packets out. Pioneers bid was included and confirmation from Varra and Everest were pending. Staff requested that the board approve an expenditure not to exceed $15,000 to obtain the necessary materials to get half of CR 16 graveled by the end of this year and the second half in the spring of 2018 Motion was made by Trustee Gfeller seconded by Trustee Johns to approve the expenditure of an amount not to exceed $15,000 to purchase gravel to be applied to CR 16. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Johns, Gfeller and Hesse voting yes.

 D.  Board Member Information and Discussion

  1. Invitation from Town of Hudson
  2. Citizen request for weight limits

Staff explained there was a citizen’s request for weight limits and concerns about truck traffic on Woodward. After further discussion the board agreed it wasn’t necessary to implement weight limits on Woodward due to existing activity and zoning in the area.

Staff Reports

  1.  Administration
  2.  Public Works
  3.  Legal
  4.  Engineering

Committee Reports

Board Member Comment

Adjournment

Motion was made by Trustee Gfeller seconded by Trustee Johns to adjourn the meeting. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Johns, Gfeller and Hesse voting yes. The meeting adjourned at 6:37p.m.

 

 ATTEST:          

                                                                                                                                  

Danny Kipp, Mayor                                                               Toni Pearl, Town Clerk