TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY, SEPTEMBER 15, 2014
6:00 P.M.
KEENESBURG TOWN MEETING HALL
140 S.MAIN STREET, KEENESBURG, CO 80643

 

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on Monday, September 15, 2014 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller (arrived late at 6:50 p.m.), Wendi Tyler, and Mayor Kipp were present.

Absent: None

Others Present: Debra Chumley, Town Clerk

 

 

Public Comments: Mayor Kipp introduced a new employee, Toni Pearl, hired as assistant town treasurer to the board. The board welcomed her.

 

Mill Levy Override Presentation by School District RE-3J:

Joe Amen, 3991 CR 47, Hudson, Co 80642. Mr. Amen provided a presentation to the board of trustees explaining the ballot question for mill levy override for the school district RE-3J. He explained that the board of education had been working on this since February, and presented a power point showing the decline in revenue for the school district over the past several years. The school district has cut in all possible areas and has even considered charging for bus transportation, to try to offset their budget short falls. Many programs have been cut already, the last successful bond was in 2004, and he urged the members of the board to make sure that they voted. He further explained that this mill levy override is necessary to provide quality education to the children in the school district and to secure a future for those students as well for the town benefiting from a superior school district to help the town grow. The planned spending if the mill levy override is passed will be divided into four areas 28% capital improvement and supplies, 23% security and capital construction, 27% instructional programs, and 22% to recruit and maintain teachers. Trustee Wafel asked if the mill levy override would be for just one year, Mr. Amen stated that the mill levy override would be permanent if passed.    

 

Consent Agenda:

  1. Approval of minutes 08/18/2014

      Financials and payment of Bills:

Motion was made by Trustee Tyler, seconded by Trustee Sparrow to approve the consent agenda items; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

Old Business:

 

  1. ORDINANCE 2014-11 Concerning discharge of groundwater into the town’s sanitary sewer system:

Motion was made by Trustee Beach, seconded by Trustee Tyler, to adopt ORDINANCE 2014-11 concerning discharge of groundwater into the town’s sanitary sewer system and allowing the public works director to make written exceptions; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 
New Business:           

                       

  1. Humane Society Renewal—RESOLUTION 2014-25:

Motion was made by Trustee Sparrow, seconded by Trustee Tyler, to adopt RESOLUTIUON 2014-25 approving an agreement between the Town of Keenesburg, and the Humane Society of Weld County; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

  1. 2014 Audit Services—RESOLUTION 2014-26:

Motion was made by Trustee Sparrow, seconded by Trustee Tyler, to adopt RESOLUTION 2014-26 approving the understanding of services between the Town of Keenesburg and Rose E Melville for 2014 audit services not to exceed $9350.00. The motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

  1. Appointing a Zoning Administrator—RESOLUTION 2014-27:

Motion was made by Trustee Tyler, seconded by Trustee Wafel, to adopt RESOLUTION 2014-27 appointing the town planners as the zoning administrator for the Town of Keenesburg; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

  1. Final Acceptance CR 398—RESOLUTION 2014-28:

Motion was made Trustee Beach, seconded by Trustee Baumgartner, to adopt RESOLUTION 2014-28 granting final acceptance of the street improvements on CR 398; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

  1. Third Amendment to the Site License Agreement with Roggen Telephone--RESOLUTION 2014-29:

Motion was made Trustee Sparrow, seconded by Trustee Wafel, to adopt RESOLUTION 2014-29 approving the third amendment to the site license agreement between Roggen Telephone and the Town of Keenesburg for a fee of $300.00 per month through October 31, 2017 Motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

  1. Request for the placement of a memorial bench in Schey Park:

Motion was made Trustee Beach, seconded by Trustee Baumgartner to approve the placement of a memorial bench in Schey Park, with the stipulation that the material be maintenance free and the location to be determined by the public works director. Motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

  1. Employee Health Insurance Renewal—CEBT:

Trustee Beach pointed out that with the affordable care act that rates were starting to decrease and that it would be a good idea to check other plans next year prior to renewal. Staff was directed to place this item on the planning calendar for next year. Motion was made Trustee Tyler, seconded by Trustee Beach, to approve the renewal of the CEBT employee health insurance with no changes; motion carried 6-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, and Tyler voting yes.

 

  1. CIRSA renewal:

Staff was directed to add this item to the planning calendar to seek additional quotes for insurance with the renewal for year 2016. Motion was made Trustee Beach, seconded by Trustee Tyler, to approve the renewal of the liability insurance through CIRSA; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller (arrived 6:50 p.m.) and Tyler voting yes.

 

  1. Presentation of the 2015 Budget:

The 2015 draft budget was presented to the Board of Trustees. Mayor Kipp reviewed a few items for the board pointing out that the split for sales tax between the capital improvement account and the general account is no longer a mandatory split due to the successful bond question this past April. The budget has been prepared to allow for a 50/50 split based upon estimated sales tax revenue of $180,000.00, with $90,000 to the general fund. Severance tax is estimated to net the town approximately $53,000.00. The highlights of the expenditures were 5,000 for the purchase of a storage unit to store administrative records, an increase in law enforcement spending to $48,000, an increase in salaries for public works anticipating the hiring of an additional person full time, capital outlay for the water fund of $500,000 for the purchase of a new 500 thousand gallon storage tank, and the payoff of the DOLA loan in the wastewater fund by borrowing the money from the water fund. The budget also reflects the plan to purchase a new tractor for the maintenance of the parks and ROW’s, as well as a new mower for the parks.

 

Board Member Information and discussion:

 

  1. 1) Well Flow Data August

          2) Colorado Mosquito Control adult mosquito trap data and

                     monthly report for August

          3) Thank you Hoff Elementary PTO

                                   

                                                                                                                                   

                       

            Staff Reports:

 

Legal

Engineering

Public Works Report

 

Committee Reports:

 

Finance

Water/Waste Water

Parks

Streets

 

Board Member Comments: Mayor Kipp let the board know that the lighting project at Schey Park will be starting next week, the determination of water rights is not yet complete, waiting on the State for a response. He also commented that the town is still waiting on the railroad crossing repair, and hoped it would be started soon.    

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Wafel to adjourn the meeting; motion carried 7-0, Mayor Kipp, Trustee’s Baumgartner, Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:15 p.m.

 

 

                                                                                  ATTEST:        

 

 

 

 

                                                                                                                                               

Danny R. Kipp, Mayor                                                 Debra L. Chumley, Town Clerk