September 18, 2017


                     TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
         MONDAY, SEPTEMBER 18, 2017 6:00 P.M.
              KEENESBURG TOWN MEETING HALL
                                  140 S MAIN ST, KEENESBURG, CO 80643



Call to Order

The Board of Trustees of the Town of Keenesburg met in a regular session Monday, September 18, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Kipp called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Roll Call

Members Present: Mayor Danny Kipp, Trustees John Howell, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler.

Others Present: Town Manager Debra Chumley, Town Clerk Toni Pearl, Town Planner Todd Hodges and Town Attorney Kathleen Kelly.

 

Public Comments

Jay Mendoza, Community Affairs Representative for United Power, 500 Cooperative Way, Brighton, CO 80603. Jay presented the capital credit check to the Board of Trustees for $2,954.33.

Juan Munoz, Manager Post Office Operations for the USPS. 90 North 4th Avenue Brighton, Colorado 80601. He stated the Keenesburg post office is one of the main hubs for amazon package deliveries. He requested approval of an additional structure/carport to be added to the back of the building to help accommodate the packages in cold/wet seasons. He was advised to contact SafeBuilt to gather specs and additional information that meets building requirements.

Consent Agenda

 A.   Approve Minutes from August 21, 2017

Financial Reports and Payment of Bills

Motion was made by Trustee Gfeller seconded by Trustee Tyler to approve the consent agenda items. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

Old Business

None

New Business

         B. Monthly Police Report

Sergeant Carlos Ramirez, 703 Weld CR 37 Lochbuie, Colorado 80603. For the month of August the department handled 113 calls for service with 154 hours logged. The suspect in the TBK bank robbery will be indicted on September 26th. Officer Dunnam has been busy at the elementary, middle and high school. The new security cameras have been working great and have help with active cases with in the schools and surround areas. Officer Cameron Nazarenus successfully completed field training and Officer Welch is currently in training which 14 to 16 week program.
   
           C. PUBLIC HEARING to consider a sketch plan for Diamond K Subdivision consisting of approximately 10 acres divided into 9-10 residential lots

Mayor Kipp opened the public hearing for the application by Diamond K Living Revocable Trust c/o Mark Kauffman at 6:13 p.m. Mayor Kipp asked the applicant or the applicants representative to step forward and share their presentation.

 

Chad Cox, Western Engineering Consultants, Inc. 127 South Denver Avenue Fort Lupton, Colorado 80621. The 10.30 acres located West of Cedar St and South of WCR 18, North of Pippin Lane which was proposed to be developed into 9 or 10 single family lots. The owners have meet with town staff and came up with an idea to sub divide the property. Two plan were given, one with 10 lots and the second with 9 lots. The planning commission’s recommendation was to approve 9 lots.  The theme is to provide a rural estate lot size of approximately over 1 acre for use as a single family residential horse property. The sewer is in the alley east of the homes and the water exists up and down and a plan was submitted to show water improvements one or two new hydrant in addition to sanitary sewer along Cedar. The applicant believes the proposed sketch will provide a lot size that’s not currently available in town and are eager to get started on the project.

 

Todd Hodges, Town Planner. Referral comments have been addressed within the conditions of approval and the planning commission reviewed and approved those during the September 7th meeting. The existing zone district is already residential. The project is small enough for staff to discuss with the applicant to combine the preliminary and final if they wish. The applicant will still have to meet with staff to determine the zone district. Planning commission is making changes to allow for an estate zone district with a minimize lot size of one acre and to allow animal units that doesn’t currently exist with the towns code unless in Ag district. The revisions to Chapter 16 scheduled for public hearings in October for both the planning and the board. Per staff and the Planning Commission the 9 lot sketch was recommended. Mayor Kipp noted the Planning Commission’s additional conditions of approval were not added into the resolution. Staff was directed to work with the Attorney to get those added.

 

Notice of the hearing was published in the Greeley Tribune on August 21, 2017 notice was sent to property owners within 300 ft. of the property on August 17, 2017 and the property was posted with notice of the hearing on August 23, 2017. The Board had no questions for staff.

 

Mayor Kipp opened the public comment portion of the hearing:

 

Jack Epple 350 N Cedar St. Keenesburg, Colorado 80643. Jack expressed his concerns on the water pressure on that end of town. In addition, he noted propane should be brought across the north side of 76.

 

Judy Gray 370 N Cedar St. Keenesburg, Colorado. Judy stated she agrees with Jacks concern on the water pressure. She asked how CR 18 would plan into the development and mentioned there is a lot of traffic in the area and the jake brakes are loud, she suggested a stop sign be added to the area. Lastly she asked about the street lights in the area. Mayor Kipp stated a requirement is to add street lights in the area and CR 18 would be something staff would have to work with the county on.

 

Mayor Kipp closed the public comment of the public hearing.

 

Mayor Kipp asked for questions from the board members, Trustee Gfeller asked for clarification on the water pressure issue. Mayor Kipp stated that’s something staff will work on resolving. There were no further questions. Mayor Kipp closed the public hearing for the application by Diamond K Living Revocable Trust c/o Mark Kauffman at 6:40 p.m

        D.  RESOLUTION 2017-18 a resolution approving a sketch plan for the Diamond K Subdivision

Town Attorney, Kathleen Kelly read the three additional conditions approved by the planning commission into the record H. Public Improvements: The full width of the Cedar Street right-of-way needs to be 60 feet, and the unpaved portion of the right-of-way needs to be paved. I. Open Space: The cash-in-lieu of land dedication is to be paid to the Town, not the school district. J. Street Lighting: A lighting plan will be required. Motion was made by Trustee Beach Seconded by Trustee Wafel to adopted RESOLUTION 2017-18 a resolution approving a sketch plan for the Diamond K Subdivision to include the three additional conditions that were read into the record by Kathleen. A roll call vote was taken; Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.

         E.   RESOLUTION 2017-18 approving an annexation agreement for the Robertson Kaiser Annexation, known as RK annexation

The annexation agreement presented was in standard form and the owners requested no revisions to the agreement. The annexation is property that is West on CR 398, approximately 15 acres East of the Wild Country RV Park. The annexation is not a flag pole annexation because CR 398 was annexed out to EWS therefore it is contiguous with town property. It is down the road a bit from the Wild Country RV Park. Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt RESOLUTION 2017-18 approving an annexation agreement for the Robertson Kaiser Annexation known as the RK Annexation. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

 F. EXECUTIVE SESSION: for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e)(i) regarding an IGA and Cost Agreement with the School District

Motion was made by Mayor Kipp seconded by Trustee Gfeller at 6:47 p.m. to go into an executive session for the purpose of determine positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402 (4) (e) (i) regarding an IGA and Cost Agreement with the School District. A roll call vote was taken; Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.

 

Mayor Kipp stated the time was 7:24 p.m. The executive session had concluded. The participants in the executive session were, Town Manager Debra Chumley, Town Attorney Kathleen Kelly, Mayor Danny Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler. Those who participated in the executive session were asked to state their concerns if they believed any substantial discussion of any matters not in the motion to go into executive session occurred during the executive session, or if any improper action occurred in violation of the Open Meeting Law. There were no concerns addressed.

      G.  Presentation of 2018 Draft Budget

Debra went over the important points of the draft budget by reading the narrative she provided in the packet. Revenue: A proposed increase in property taxes by $31,000 per the preliminary valuation. 25k was dedicated for sales tax to general fund, a modest 10k increase in severance tax and an increase in building permits. Legislative: A reduction in the pay for mayor from $1,500/monthly to $500/monthly. Admin: proposing a 10% increase in pay for the town clerk, an 8% increase for the utility billing clerk/receptionist/court clerk and a 3% increase in pay for the town manager- which is entirely up to the board it was just a placeholder in the budget. Staff proposed an additional part time administrative employee at 30 hours a week $14/hour. Health Insurance increase of 5.5%. Public Works: An 8% increase for the public works director, 3% increase for one public works employee. Health and welfare: proposing an increase in code enforcement to double current coverage, onetime expense for park improvements- collection box, upgrade playground surface, park benches, and possible splash pad. Water: additional revenue with 2018 water rate increase, 10 water taps and raw water fees. Wastewater: 10 waste taps. Mayor Kipp asked for comparisons from surrounding towns on all the positions.

        H.    CIRSA Property Casualty Insurance Renewal

The town experienced some losses due to the hail damage to the stucco in addition to the water damage to the carpet in the meeting room. The stucco has been repaired but the carpet has not yet been replaced. The renewal rate shows a slight increase over 2017 coverage. $17,632 was the total for 2017 and 2018 renewal was $18,062 a difference of $1,430. The town did not receive credits from our loss control audit. There are some areas that need to be addressed that staff is working on. Motion was made by Trustee Beach seconded by Trustee Tyler to accept the preliminary quotation for the 2018 property casualty insurance through CIRSA. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

        I.   2017 Town Survey Results

A summary was provided to see the changes from 2004 to current results. A total of 952 surveys were sent out, 236 total responded-164 in town, 68 out of town and 4 weren’t sure. Top three factors living in town were: Small town feel, quiet area and affordable. Staff thinks it’s important to do an annual survey to check in with residents. The board scheduled three community meetings- October 21, 2017 10 a.m., October 23, 2017 at 7 p.m. and October 25, 2017 at 10 a.m.

         J.   CEBT Health Insurance Renewal

The Town currently offers one option for health insurance, a PPO 2 plan with a $600 deductible, the renewal rate for the plan was increased by 5.5%. In addition, the Dental Plan A had an increase of 2.0%. Motion was made by Trustee Beach, seconded by Trustee Tyler to approve the renewal rates of CEBT Health Insurance with no plan changes. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.

          K.  Board Member Information and Discussion

                   1.  Well Flow Data
                   2.  Monthly Code Enforcement Report
                   3.  Mosquito Reports ( August 17, 24 & 31)
                   4.  Methodist Church 100th Year Anniversary

Staff Reports           

  1.  Administration
  2.  Public Works
  3.  Legal
  4.  Engineering

Committee Reports

Board Member Comment

Mayor Kipp shared a letter of resignation from Trustee Tyler.

 Adjournment

Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 8:36 p.m.

 

 ATTEST:          

 

                                                                                                                                   

Danny Kipp, Mayor                                              Toni Pearl, Town Clerk