TOWN OF KEENESBURG
BOARD OF TRUSTEES REGULAR MEETING MINUTES
MONDAY SEPTEMBER 19, 2016
KEENESBURG TOWN MEETING HALL
140 S MAIN ST, KEENESBURG, CO 80643
Call to Order
The Board of Trustees of the Town of Keenesburg met in a regular session Monday September 19, 2016 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Pledge of Allegiance
Members Present: Mayor Kipp, Trustees Cindy Baumgartner, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler
Others Present: Toni Pearl, Town Clerk
Jay Mendoza and Tim Erickson, United Power 500 Cooperative Way Brighton, CO 80603. Jay presented the board with the capital credit refund check in the amount of $2,366.77.
Kathy and Kevin McCarthy, 16480 Cavanaugh Mile Road, Keenesburg, Colorado 80643.
Mrs. McCarthy asked for consideration to change Johnson Street to Meier Street. She explained John and Emma have lived in town for 50 years and have been a great asset to the community and have done work with the Legion and Fair Board. Mayor Kipp directed staff to do research on the process.
Greg Rabenhorst, Superintendent of Schools RE-3J. Mr. Rabenhorst expressed his support of the resolution that was set to be reviewed and noted Lochbuie and Hudson are considering resolutions in support also.
Approval of Minutes August 29, 2016
Financial reports and payment of bills
Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Lauren Madsen- RE-3J Representative 34320 CR 14 Keenesburg, Colorado 80643.
She handed out a PowerPoint presentation. RE-3J will place a mill levy override and bond measure on the ballot in November. 11 Million dollars in State funds had been cut and numerous budget cuts were made due to the failed 2014 mill levy override resulting in teacher turn over, overcrowded class, lack of arts classes, outdated materials and outdated busses. The mill levy override would help operational fund costs to retain quality teachers, replace out dated materials and textbooks, maintain existing facilities, reduce class sizes and eliminate curriculum and registration fees. The mil levy override would cost approximately $2.29 per month per $100,000 of a home’s actual value and would provide $3.3 million annual in additional funding eliminating registration fees. The bond measure would cost approximately $1.97 per month per $100,000 of a home’s actual value adding additional science labs, enhancing safety and security, updating the water treatment system and eliminating overcrowding at Lochbuie elementary school by building a new facility. Mayor Kipp asked what the mill levy would increase to, Lisa- RE3J finance director was unable to provide that figure. Trustee Tyler mentioned she reviewed the school districts financials for the last six months and asked them to explain where the majority of the expenditures have gone. Lisa explained $1.9 million of one time funds that were received last year were used to help pay off loans with Weld County for the intersection on 52 and 59, curriculum for the high school and middle school were purchased, infrastructure for internet and technology was updated and maintenance items. Motion was made by Trustee Beach seconded by Trustee Johns to approve RESOLTUION 2016-35 in support of Weld County School District RE-3J ballot initiatives to increase funding for local education, A roll call vote was taken Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes, Trustee Tyler no. Motion carried 6-1.
Mayor Kipp explained there was an error in the legal description for the school district RE-3J on ordinance 2016-11 that was approved at the March 14th meeting. This error was discovered by the Weld County Assessor’s Office when the legal was unable to close. This error has been corrected and new maps have been received by the surveyor. Motion was made by Trustee Beach seconded by Trustee Johns to adopt ORDINANCE 2016-20 amending the legal description for the school district RE-3J annexation No. 6 to the Town of Keenesburg. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel Beach, Johns, Gfeller and Tyler voting yes
Motion was made by Trustee Beach seconded by Trustee Johns to adopt ORDINANCE 2016-21 amending the legal description for the zoning of property annexed to the town of Keenesburg and known as the School District RE-3J annexation. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns, Gfeller and Tyler voting yes
New Business (Cont’d):
Mayor Kipp explained the ordinance as directed during the last meeting showed the stricken out portion stating containers shall only to be kept upon a concrete or asphalt pad. He explained he felt the section should not be amended in order to be forward looking. He explained the intent was to get dumpsters off the streets and out of view in residential areas. Trustee Beach suggested something be mentioned making residents aware, in which Mayor Kipp assured would be provided in October’s newsletter. The board agreed to leave the section as is therefore no action was taken on ORDINANCE 2016-19 amending section 7-1-40 of the Keenesburg Municipal Code regarding refuse containers.
Mayor Kipp explained the ordinance had no changes from the proposed ordinance provided during the last meeting. Motion was made by Trustee Baumgartner seconded by Trustee Wafel to adopt ORDINANCE 2016-22 amending Chapter 7 and 16 of the Keenesburg Municipal Code to permit the keeping of chicken hens. A roll call vote was taken Trustee Baumgartner yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp no, Trustee Johns yes, Trustee Gfeller yes, Trustee Tyler yes. Motion carried 6-1.
Mayor Kipp noted it was staff’s recommendation this ordinance be tabled to allow time for staff to do further research on licensing, regulating restrictions and limitations. Motion was made by Trustee Beach seconded by Trustee Gfeller to table ORDINANCE 2016-23 amending Chapter 7 of the Keenesburg Municipal Code to permit beekeeping within the town subject to certain restrictions and limitations.
Mayor Kipp explained there was an increase in the fee for the town’s annual audit from $9,350 to $9,500. Motion was made by Trustee Tyler seconded by Trustee Johns to approve the engagement letter from Rose E. Melville for the 2016 audit. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Motion was made by Trustee Tyler to approve a donation of $100.00 to the Keene Clinic Fundraiser. Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Mayor Kipp explained Barry wanted to schedule a workshop to discuss updating the building code. The board agreed that October 17, 2016 at 6pm worked best.
Trustee Baumgartner shared a letter of resignation with the board to be effective September 20th. The board thanked her for her service.
Mayor Kipp gave an administrative report. He shared that Debra and Marc had a meeting Monday with Gene from Straightline to allocate the remaining bond money on streets, pans, curb and gutter and sidewalks and work was set to begin the 28th. Marc and Danny had a meeting the 29th with four firms for a pre-bid to discuss upgrade the Scada system. Tank project to kick off October 3rd. Staff met with the State last week for the loan and grant for the school district for the sewer system.
Sewer jetting started September 12th and would take about 3-4 weeks to complete. DES started following behind to camera the sewer system. Hydrant testing was completed. Park restrooms to close October 1st.
Board Member Comment
Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting; Motion carried 7-0; Mayor Kipp, Trustees Baumgartner, Wafel, Beach, Johns and Gfeller and Tyler voting yes. The meeting adjourned at 6:58 pm.
Danny Kipp, Mayor Toni Pearl, Town Clerk