TOWN OF KEENESBURG

BOARD OF TRUSTEES REGULAR MEETING AGENDA

MONDAY, SEPTEMBER 21, 2015

6:00 p.m.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO 80643

 

Call to Order: The Board of Trustees of the Town of Keenesburg met in regular session on
Monday, September 21, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.

 

Pledge of Allegiance

 

Roll Call: Board members present: Trustee’s Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: Trustee Cindy Baumgartner

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director, Chasity Elliott, Assistant Town Clerk

 

Mayor Kipp added agenda item h1 sidewalk repair

 

Public Comments

 

Consent Agenda:              a.   Approval of minutes 08/25/2015

                                    Financials and payment of bills

Motion was made by Trustee Tyler, seconded by Trustee Gfeller to approve the consent agenda items. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

Old Business:             

b.   Scope of work for new water tank: Mayor Kipp gave an overview of the scope of work for the new water tank and advised the Board that the grant had been awarded. He also stated that the estimate of $22,000.00 needed to be approved so the construction design could begin. Trustee Beach made a motion to accept the scope of work for new water tank from Telesto, seconded by Trustee Tyler. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

      c.         Reconsider RESOLUTION 2015-17: Debra Chumley asked the Board to reconsider Resolution 2015-17 due to a miscalculation which would decrease the revenue for the sewer fund. Trustee Sparrow made a motion to reconsider Resolution 2015-17, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

New Business:

 

  1. RESOLUTION 2015-17 Establishing Water and Sewer Rates: Debra Chumley advised the changes in the resolution consisted of; the base fee being raised to $26.00, and the fee based upon consumption per 1000 gallons would be reduced to $3.15 and the effective date would be move to January 1, 2016. After a brief discussion in regard to the changes Trustee Beach made a motion to adopt Resolution 2015-17 establishing water and sewer rates as proposed, increasing the base sewer rate from $11.00 to $26.00, and decreasing the per 1000 gallon consumption charge from $5.45 to $3.15 and changing the effective date to January 1, 2016, seconded by Trustee Wafel. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

  1. CIRSA Renewal: Debra Chumley reviewed the renewal and advised the Board that the renewal fee would be $15,174 if the town applies all available credits to this year’s premium. Debra recommended that the credits be used to reduce the fee. Trustee Beach made a motion to approve the renewal of property and casualty insurance offered by CIRSA for 2015 in the amount of $15,174.00, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

  1. Humane Society Renewal—RESOLUTION 2015-20: Debra Chumley gave an overview of the changes to the contract. There was a brief discussion on the indemnification clause being removed and the Board decided the agreement was acceptable without it. Trustee Beach made a motion to approve Humane Society renewal Resolution 2015-20, seconded by Trustee Sparrow. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

                             g.   Memorial Field Fundraising Letter: Debra Chumley advised the Board that she had provided them with a revised letter that changed the cost because the committee is proposing the use of sod rather than seed. There was a discussion in reference to the letter, the name of the baseball field, and use of town resources. Dwaine Barclay, 320 N Cedar St Keenesburg CO 80643, addressed the Board and advised them that he had written the letter based on the information that was provided to him and the discussion at the committee meeting. He understands and agrees with the reason for the name change. He also stated that some of the donations will be in kind contributions of services and will be a combined effort with the cash donations. The Board decided the name of the baseball field should be Keenesburg Memorial Baseball Field in Honor of all in the area that have been lost, using plaques stating the names of Keenesburg residents that have passed away. The Board directed staff to revise the letter send it out to the Board to make comments then make changes and have it available at the next board meeting for approval.

 

h.   Presentation of the 2016 Budget: Debra Chumley summarized the proposed budget and reviewed proposed capital expenditures to include, laser fische software and scanning for administration, the proposed new water tank, a decholr system for wastewater, and a to be decided park upgrade. She also gave an overview of the options for law enforcement for next year, stating that the Weld County Commissioners had agreed to allow indirect services only and that she was waiting on an updated agreement to be presented at the next board meeting.

 

h1. Sidewalk repair: Debra Chumley gave an overview of the repair and the estimate for the sidewalk. She also stated that due to the damage it is necessary to have it replaced as soon as possible due to public safety. The Board reviewed the quote and approved the repair of the sidewalk on Gandy Ave, with the exception to gather at least three quotes. Trustee Sparrow made a motion to approve the emergency sidewalk repair on Gandy Ave west of Gray Cara Care Home for the 436 square feet not to exceed $6,104.00 per the estimate provided from Arrowhead Construction, seconded by Trustee Gfeller. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

 

Board Member Information and discussion:

 

  1. 1) Weld County annual town/county dinner October 29, 2015: Debra Chumley advised that the Board needed to RSVP by the end of October.

      2) Mosquito Report

      3) Crime Report Weld County Sheriff’s Office

      4) August Well Flow Data

      5) Joint workshop with Planning Commission scheduled for

       October 26, 2015 at 6:00pm: Debra Chumley advised that the Planning Commission decided that October 26, 2015 at 6:00pm would work best for them. Mayor Kipp advised that he may not be in attendance.     

 

 

 

                     Staff Reports:    Administration: Mayor Kipp advised the Board that staff is working on the annexation for the school.

                              Public Works: Pubic Works Report: Marc Johns advised the Board that BNSF has removed the sidewalk on the west tracks and would be pouring the new sidewalk tomorrow. There was a discussion on when BNSF would be repairing the east crossing. Marc stated that he didn’t believe that would be happening. Marc gave an overview of the waterline project.

                              Legal

                              Engineering

      Committee Reports

                       

Board Member Comments: Trustee Gfeller asked when the frames under the Chamber sign will be complete. Marc advised that there wasn’t a scheduled time for the completion of the sign. There was a discussion on who has been watering the plants and flowers on Town property and the board expressed their gratitude and thanks to Leo and Karen Johns.

 

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:01p.m.

 

 

 

 

 

 

                        ATTEST:        

 

 

 

 

                                                                                                                                   

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk

 

 

 

 

 

 

 

 

 

 

 

 

TOWN OF KEENESBURG

LIQUOR LICENSING AUTHORITY MEETING AGENDA

MONDAY, SEPTEMBER 21, 2015

IMMEDATELY FOLLOWING BOARD MEETING.

KEENESBURG TOWN MEETING HALL

140 S.MAIN STREET, KEENESBURG, CO

 

 

Call to Order Call to Order: The Liquor Licensing Authority of the Town of Keenesburg met in regular session on Monday, September 21, 2015 at Keenesburg Town Hall located at 140 S. Main Street. Mayor Kipp called the meeting to order at 7:01 p.m.

 

Roll Call: Board members present: Trustee’s Wilbur Wafel, Sandra Beach, Lisa Sparrow, Ken Gfeller, Wendi Tyler, and Mayor Kipp were present.

Absent: Trustee Cindy Baumgartner

Others Present: Debra Chumley, Town Clerk, Marc Johns, Public Works Director, Chasity Elliott, Assistant Town Clerk

 

 

j.    Liquor license transfer—Korner Kitchen Cafe: Trustee Sparrow made a motion to approve the liquor license transfer from Dos Hijos to the Korner Kitchen Café, seconded by Trustee Beach. The motion carried 6-0, Mayor Kipp, Trustees Wafel, Beach, Sparrow, Gfeller and Tyler voting yes.

 

 

Adjournment: Motion was made by Trustee Tyler, seconded by Trustee Gfeller to adjourn the meeting; motion carried 6-0, Mayor Kipp, Trustee’s Wafel, Beach, Sparrow, Gfeller, and Tyler voting yes. The meeting adjourned at 7:02p.m.

 

 

 

                        ATTEST:        

 

 

 

 

                                                                                                                                   

Danny R. Kipp, Mayor                                                            Debra L. Chumley, Town Clerk